--- title: "Provision of service for the Digitisation of historic census statistical publications" ocid: "ocds-b5fd17-4a3098e3-8b0d-4aaa-84c8-6fe2a676c53c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-4a3098e3-8b0d-4aaa-84c8-6fe2a676c53c" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-4a3098e3-8b0d-4aaa-84c8-6fe2a676c53c.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-4a3098e3-8b0d-4aaa-84c8-6fe2a676c53c.json" source: "Contracts Finder" current_stage: "Planning" buyer: "OFFICE FOR NATIONAL STATISTICS" published: "2024-08-01" --- # Provision of service for the Digitisation of historic census statistical publications Buyer: OFFICE FOR NATIONAL STATISTICS Current stage: Planning OCID: ocds-b5fd17-4a3098e3-8b0d-4aaa-84c8-6fe2a676c53c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-4a3098e3-8b0d-4aaa-84c8-6fe2a676c53c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-4a3098e3-8b0d-4aaa-84c8-6fe2a676c53c.json) ## Summary The Office for National Statistics (ONS) is planning to procure a service for the digitisation of historic census statistical publications, focusing on other services (CPV code 98390000). This project aims to digitise data from the 1921, 1931, 1951, and 1961 Censuses to improve accessibility and facilitate further analysis. The procurement process is currently in the planning stage, with an engagement end date set for 29th August 2024. The contract will need a supplier with the capability to handle a significant volume of data extraction and adhere to high-quality assurance standards. The intended delivery address for the service is within the United Kingdom, and Clare Jones serves as the primary contact at ONS. This tender represents a valuable opportunity for businesses specialising in data digitisation and structured data conversion, particularly those equipped with automated systems for data extraction, error correction, and quality assurance. The procurement method involves a competitive process aimed at finding a single supplier. Suitable contenders could include SMEs and VCSEs with existing capabilities in managing extensive historical data and complex hierarchical data models. Businesses that can provide sophisticated solutions for converting data into .csv format for API use and ensuring rigorous quality control will be well-positioned to compete for this contract. To participate, interested parties should email their service outline to Clare Jones at the provided contact details, referencing CS-25-060. ## Notice ONS currently has a contract with a commercial provider for the provision of digitising statistics from the 1921, 1931, 1951 and 1961 Census published county and topic reports to improve accessibility and thereby make better use of the data. This procurement intends to fulfil requirements with a single supplier that will enable the authority to provide access to all users of population statistics and enable further analysis to aid understanding of social change at national and a range of lower level geographies. The proposal is for the expected delivery of digitized data for two censuses per year for two years - Year 1 1921 and 1931, Year 2 1951 and 1961 ONS is seeking to establish a contract with an organisation that can provide a service to digitize the statistics and convert to structured data that can be exported and subsequently hosted on the Nomis system. Because of time constraints (two censuses per year) and the volume of data extraction that involves, the requirements are that the procured service must include, at a minimum: * An already existing automated system or tool for extraction of the data from the images taken from the census volumes which is capable of performing the following:- o Identification of errors created in the original publications. o Error correction and quality assurance to validate extracted data prior to delivery. o Creation of a system to assign missing values. o The ability to handle both 'fixed' (standard rows and columns) and 'complex' (variable row counts and multi-dimensional combinations) tables and supplementary information pages such as classifications and commentary. o Production of a data model to extract information from complex historical census geography hierarchy that varies between censuses to allow for time-series analysis o Supply structured data in .csv format to facilitate potential use with an API. Additionally, data extraction, presentation and delivery methods must be well-defined and of high quality with an enhanced level of quality assurance to meet our statistical requirement. How to register Please email clare.jones@ons.gov.uk with an outline of your services. Please use the reference CS-25-060 on the email. We will be scheduling follow-up one-to-one sessions to discuss your responses to the above questions once the notice has expired. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ca3873bc-a279-40cb-91c5-a2177eba89be | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Aug 2024 | | Submission deadline | Not specified | | Future notice date | 29 Aug 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | OFFICE FOR NATIONAL STATISTICS | | Locality | NEWPORT | | Post town | Newport | | Postcode | NP10 8XG | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL54 Monmouthshire and Newport | | Local authority | Newport | | Electoral ward | Tredegar Park and Marshfield | | Westminster constituency | Newport West and Islwyn | | Delivery location | Not specified | ## CPV Codes ### Divisions - 98 - Other community, social and personal services ### Codes - 98390000 - Other services ## Release History - 1 Aug 2024 at 16:09 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/ca3873bc-a279-40cb-91c5-a2177eba89be ## Documents - https://www.contractsfinder.service.gov.uk/Notice/ca3873bc-a279-40cb-91c5-a2177eba89be 1st August 2024 - Early engagement notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-4a3098e3-8b0d-4aaa-84c8-6fe2a676c53c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-4a3098e3-8b0d-4aaa-84c8-6fe2a676c53c.json.