--- title: "On Track Building Better Opportunities Document Retention Storage" ocid: "ocds-b5fd17-4a56fbb0-0524-429d-8760-6d69f6b9db0e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-4a56fbb0-0524-429d-8760-6d69f6b9db0e" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-4a56fbb0-0524-429d-8760-6d69f6b9db0e.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-4a56fbb0-0524-429d-8760-6d69f6b9db0e.json" source: "Contracts Finder" current_stage: "Tender" buyer: "THE MATTHEW PROJECT" published: "2023-01-17" --- # On Track Building Better Opportunities Document Retention Storage Buyer: THE MATTHEW PROJECT Current stage: Tender OCID: ocds-b5fd17-4a56fbb0-0524-429d-8760-6d69f6b9db0e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-4a56fbb0-0524-429d-8760-6d69f6b9db0e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-4a56fbb0-0524-429d-8760-6d69f6b9db0e.json) ## Summary The procurement process is for the supply of document retention storage services by THE MATTHEW PROJECT. The tender is titled "On Track Building Better Opportunities Document Retention Storage" and falls under the "Storage units" category. The project is located in the East of England, with a contract period from 1st April 2023 to 31st March 2034. The procurement method is an open procedure with the tender submission deadline on 20th February 2023. This tender presents an opportunity for businesses in the document storage industry to compete for providing storage services for up to 50 archive boxes. Small and medium-sized enterprises (SMEs) with experience in document retention storage are well-suited for this opportunity. Interested parties must submit tenders by 20th February 2023, focusing on factors such as value for money, track record, and accessibility of data to the buyer's offices in Norwich. ## Notice On Track is one of four projects in the New Anglia LEP that has secured funding from the Building Better Opportunities Programme. The project started in 2017 and is due to finish delivery by March 2023. Scope of the Document Retention Storage On Track can be subject to an audit even after the project is completed and it is a requirement of funding that core documents are retained and made available for inspection over the entire period. These documents should be kept in an acceptable format so that they can be inspected where necessary. As stated in the European Social Fund (ESF) Funding Agreement, ESF Grant Recipients are required to provide records to evidence that the expenditure in claims complies with the relevant regulations, rules and terms of the Funding Agreement, to enable the Managing Authority (MA) to meet its reporting obligations and to demonstrate compliance with European Union (EU) requirements. As a lead organisation, On Track are required to retain evidence in line with the ESF Document Retention guidance to support post closure audits. We expect the capacity of storage required to be 50 archive boxes of documents. Storage will be required from 1st April 2023. Currently the estimated date for document retention is 31 March 2034. Deliverables We envisage that we will require: * Document retention storage for up to 50 archive boxes from 1st April 2023 to 31st March 2034 * Access to documents in storage throughout this time period * Collection of boxes from Next Steps, 70-80 Oak Street, Norwich, NR3 3AQ, on or before 31st May 2023 * Disposal of all data at the end of the storage period * Facility to make full payment up front on or before 31st March 2023 Budget The budget for the document retention storage should include all expenses but exclude VAT. Tenders should give a full breakdown of the budget, setting out its use to achieve the deliverables as set out in section 5 above. Form of Tender Your tender should comprise: * A statement of your understanding of our needs in terms of this brief. * Breakdown of daily, weekly, monthly or yearly rates. * Breakdown of transportation costs. * Breakdown of any additional costs not already mentioned. * A track record in document retention storage. * Evidence of liability insurance to cover data in the event of loss or compromise * Identification of any added value you feel you can bring to this contract. Scoring criteria Tenders will be scored against the following criteria: Value for Money Evidence of high quality track record Accessibility of data to our offices in Norwich Submission deadline The deadline for submission of tenders is 12 noon on 20th February 2023. Tenders can be sent via email to anita.gagen@matthewproject.org Tenders received after the deadline of 12 noon on 20th February 2023 will not be accepted. Please direct any enquiries about the tender to: Anita Gagen anita.gagen@matthewproject.org General Information Website www.ontracknorfolk.org ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/db12de50-fd71-4ba1-b051-a0f79b610c40 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 17 Jan 2023 | | Submission deadline | 20 Feb 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Mar 2023 - 31 Mar 2034 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £10,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE MATTHEW PROJECT | | Locality | NORWICH | | Post town | Norwich | | Postcode | NR3 3AQ | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH5 Norfolk | | ITL 3 | TLH51 Norwich and East Norfolk | | Local authority | Norwich | | Electoral ward | Mancroft | | Westminster constituency | Norwich South | | Delivery location | Not specified | ## CPV Codes ### Divisions - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products ### Codes - 39173000 - Storage units ## Release History - 17 Jan 2023 at 13:02 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/db12de50-fd71-4ba1-b051-a0f79b610c40 - 17 Jan 2023 at 12:40 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/db12de50-fd71-4ba1-b051-a0f79b610c40 - 17 Jan 2023 at 12:22 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/db12de50-fd71-4ba1-b051-a0f79b610c40 - 17 Jan 2023 at 12:17 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/db12de50-fd71-4ba1-b051-a0f79b610c40 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/db12de50-fd71-4ba1-b051-a0f79b610c40 17th January 2023 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/305329ef-605c-4c15-a301-f940dd4528d9 This brief outlines the requirements of the On Track Building Better Opportunities Programme for document retention storage requirements. The brief begins with an outline of the background of the project. This is followed by a description of the deliverables we need from the document retention storage, and then the timescales for delivery and the form of tender we need bidders to follow. ## Notice URLs - https://www.ontracknorfolk.org/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-4a56fbb0-0524-429d-8760-6d69f6b9db0e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-4a56fbb0-0524-429d-8760-6d69f6b9db0e.json.