--- title: "ES Tree and Grounds Management SaaS IT Solution" ocid: "ocds-b5fd17-4a945a9b-4323-4162-a6e9-560585a4120b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-4a945a9b-4323-4162-a6e9-560585a4120b" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-4a945a9b-4323-4162-a6e9-560585a4120b.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-4a945a9b-4323-4162-a6e9-560585a4120b.json" source: "Contracts Finder" current_stage: "Tender" buyer: "LONDON & QUADRANT HOUSING TRUST" published: "2022-03-03" --- # ES Tree and Grounds Management SaaS IT Solution Buyer: LONDON & QUADRANT HOUSING TRUST Current stage: Tender OCID: ocds-b5fd17-4a945a9b-4323-4162-a6e9-560585a4120b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-4a945a9b-4323-4162-a6e9-560585a4120b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-4a945a9b-4323-4162-a6e9-560585a4120b.json) ## Summary The London & Quadrant Housing Trust (LQHT) is seeking a supplier for an "ES Tree and Grounds Management SaaS IT Solution" to enhance its management of Grounds and Tree Maintenance contracts across its extensive estate portfolio in England. This tender is currently in the active stage, with a tender period that ends on 8th April 2022. The awarded contract will span from 1st July 2022 to 30th June 2025, with an estimated value of £213,477. The procurement is following an open procedure above threshold, aimed at acquiring software packages and information systems. This tender presents significant opportunities for businesses specialising in software solutions, particularly those with expertise in GIS integration and management systems tailored for property maintenance. Companies, especially small and medium-sized enterprises (SMEs), that can demonstrate adherence to the LQHT Supplier Code of Conduct and possess a robust history in similar projects will be well-positioned to compete. This initiative not only aims to improve operational efficiencies at LQHT but also to ensure a high level of customer satisfaction within their estates. ## Notice The Supplies will support London Quadrant Housing Trust (LQHT) in the management of its Grounds Maintenance contracts and Tree Maintenance contracts. LQHT has over 1000 distinct estates across England, grouped by lots and regions. Grounds Maintenance contracts and Tree Maintenance contracts have been awarded to specialist Contractor Companies for each lot. This means several different Contractor Companies are responsible for fulfilling maintenance contracts across LQHT's properties. The scope of Grounds Maintenance covers the maintenance of all communal, soft, and hard landscape surfaces. This will include all communal areas, play areas, verges, gardens (and roof gardens where applicable), wooded areas, non-adopted roads, and pathways/walkways (including covered walkways). The scope of Tree Maintenance covers the periodic inspection of LQHT's approx. 20000 trees and the completion of remediation work identified during these inspections. The Solution required will: - integrate with GIS and property data owned by LQHT, allowing LQHT and Contractor Companies to identify trees and grounds requiring maintenance work and maintain up to date physical asset data - allow LQHT to create Work Items and Schedules of Work - maintain reference data describing Work Types and Work Categories so Work Items can be assigned to the correct Contractor Company and budget - manage individual workflows between LQHT and Contractor Companies - allow Work Items to be completed and evidenced with uploaded photographs - perform service charge calculations and allocation based on reference data - allow LQHT to raise issue notices with Contractor Companies and manage the workflow to complete these The Supplies will help LQHT achieve several elements of LQHT's corporate plan including 'creating quality homes and estates that our customers can be proud of through a new approach to property maintenance', 'reducing operational costs and promoting efficiencies which ultimately improves resident experience', and 'achieving a minimum of 80% customer satisfaction in the look and feel of our estates'. 1.8 LQHT have developed an Interim Solution that will support Grounds Maintenance and Tree Maintenance contracts until the Supplies go live. There is no requirement for the Solution to integrate with the Interim Solution. There is no requirement for historic Work Items to be migrated from the Interim Solution into the Solution. 1.9 LQHT require the Supplier to adhere at all times to the LQHT Supplier Code of Conduct and sign up to the LQHT Expected Standards of Behaviours of LQHT Suppliers as listed in Appendix 10 and as available via the Procurement Portal. Note the LQHT Expected Standards of Behaviours of LQHT Suppliers document is included in the Section 7 Checklist. Please see the procurement documentation for further details at https://in-tendhost.co.uk/lqgroup/aspx/Home ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0948174f-6ff4-451b-bd88-925fe55ff327 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Mar 2022 | | Submission deadline | 8 Apr 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Jun 2022 - 30 Jun 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £213,477 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON & QUADRANT HOUSING TRUST | | Locality | LONDON | | Post town | East London | | Postcode | E15 4PH | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI41 Hackney and Newham | | Local authority | Newham | | Electoral ward | Stratford | | Westminster constituency | Stratford and Bow | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 3 Mar 2022 at 18:13 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0948174f-6ff4-451b-bd88-925fe55ff327 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/0948174f-6ff4-451b-bd88-925fe55ff327 3rd March 2022 - Opportunity notice on Contracts Finder ## Notice URLs - https://in-tendhost.co.uk/lqgroup/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-4a945a9b-4323-4162-a6e9-560585a4120b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-4a945a9b-4323-4162-a6e9-560585a4120b.json.