--- title: "Record Management Solution" ocid: "ocds-b5fd17-4c4c106f-aeb6-4592-9cb9-e27dc38562da" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-4c4c106f-aeb6-4592-9cb9-e27dc38562da" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-4c4c106f-aeb6-4592-9cb9-e27dc38562da.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-4c4c106f-aeb6-4592-9cb9-e27dc38562da.json" source: "Contracts Finder" current_stage: "Tender" buyer: "NORTHUMBRIA POLICE" published: "2018-06-17" --- # Record Management Solution Buyer: NORTHUMBRIA POLICE Current stage: Tender OCID: ocds-b5fd17-4c4c106f-aeb6-4592-9cb9-e27dc38562da [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-4c4c106f-aeb6-4592-9cb9-e27dc38562da) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-4c4c106f-aeb6-4592-9cb9-e27dc38562da.json) ## Summary Northumbria Police is currently seeking suppliers for a Records Management Solution to replace its outdated in-house system used for Command and Control and Records Management functionalities. The procurement process is in the active tender stage, with the deadline for submission set for 25th July 2018. This project falls under the services category, specifically within the software package and information systems industry, and will be located in the North East of England. The contract is expected to commence on 5th November 2018 and will run until 4th November 2028. The procurement will be conducted through an open procedure, allowing broad participation. This tender presents significant opportunities for businesses specialising in software development and information systems, especially those with capabilities in data integration and conversion. Suppliers that can offer modern, user-friendly solutions that enhance existing systems and improve business processes will find themselves well-positioned to compete. The successful contractors will work closely with Northumbria Police to ensure a seamless transition to the new system, thus highlighting the potential for long-term partnerships and continued business growth in the public sector. ## Notice Northumbria Police currently use an in house developed system for Command and Control, and Records Management functionality. Although the system is fully integrated adhering to POLE principles the user interface is dated and it is proving difficult to keep up to date with national changes. As a result the Force has decided to go to market for a Records Management System, a separate exercise is underway to procure a Command & Control system. The Records Management System must meet business requirements, offer options to improve business processes, improve data sharing capabilities with partners, seamlessly integrate with other existing and new systems, including the new Command and Control system, whilst ensuring it is cost effective. It is expected that Northumbria Police will work with the successful suppliers to install, configure and test the new system, and review and enhance business procedures where required to take advantage of the improved functionality. As part of the scope Northumbria Police will complete a back records conversion migrating all data into the new system, it is expected the supplier will be able to offer tools and resources to support the back record conversion. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e1414c71-ed27-4d2c-8ca1-fe7f080d9671 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 17 Jun 2018 | | Submission deadline | 25 Jul 2018 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 5 Nov 2018 - 4 Nov 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NORTHUMBRIA POLICE | | Locality | NEWCASTLE | | Post town | Newcastle upon Tyne | | Postcode | NE1 3PH | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear | | ITL 3 | TLC43 Tyneside | | Local authority | Newcastle upon Tyne | | Electoral ward | Monument | | Westminster constituency | Newcastle upon Tyne Central and West | | Delivery location | TLC North East (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48800000 - Information systems and servers - 48810000 - Information systems ## Release History - 17 Jun 2018 at 14:00 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e1414c71-ed27-4d2c-8ca1-fe7f080d9671 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/e1414c71-ed27-4d2c-8ca1-fe7f080d9671 17th June 2018 - Opportunity notice on Contracts Finder - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=24470&B=BLUELIGHT Additional data - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30496 User / Company ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-4c4c106f-aeb6-4592-9cb9-e27dc38562da. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-4c4c106f-aeb6-4592-9cb9-e27dc38562da.json.