--- title: "SC19060 - Hard Facilities Management Services Contract" ocid: "ocds-b5fd17-4cb9599c-461a-4e82-bb18-758e0a7f72bf" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-4cb9599c-461a-4e82-bb18-758e0a7f72bf" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-4cb9599c-461a-4e82-bb18-758e0a7f72bf.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-4cb9599c-461a-4e82-bb18-758e0a7f72bf.json" source: "Contracts Finder" current_stage: "Tender" buyer: "KENT COUNTY COUNCIL" published: "2021-04-13" --- # SC19060 - Hard Facilities Management Services Contract Buyer: KENT COUNTY COUNCIL Current stage: Tender OCID: ocds-b5fd17-4cb9599c-461a-4e82-bb18-758e0a7f72bf [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-4cb9599c-461a-4e82-bb18-758e0a7f72bf) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-4cb9599c-461a-4e82-bb18-758e0a7f72bf.json) ## Summary The Kent County Council is currently seeking suppliers for the "SC19060 - Hard Facilities Management Services Contract," focusing on building and facilities management services within the South East region of the United Kingdom. The tender process is in the planning stage, with submissions required by 21st May 2021 at 12:00 midday. The estimated contract value is approximately £220 million, and the anticipated contract duration is 10 years, commencing by 1st November 2022, after an appropriate mobilisation period. The procurement method is a Competitive Procedure with Negotiation, which will allow for collaborative engagement between the Authority and potential suppliers. This tender presents significant opportunities for SMEs specialising in facilities management, property maintenance, and related services. Suppliers involved in building management, helpdesk services, and maintenance projects would find this contract particularly relevant. The Authority emphasises the importance of forming a constructive partnership to achieve its net zero carbon commitment and manage an extensive property portfolio, thereby incentivising innovative solutions and responsive service delivery in this growing sector. ## Notice Suppliers should "register their interest" in this opportunity via the Kent Business Portal Once registered you will automatically gain access to the SQ and supporting documentation which needs to be completed and submitted by 21st May 2021 at 12:00 midday The procurement process seeks to deliver property maintenance, management & helpdesk services through a Hard FM Services Contract. You will find more detail about the process in the Positioning Statement issued with the SQ The Authority is seeking to appoint a supplier to work in partnership and contribute towards a constructive collaborative working relationship to deliver on the transformation of the Authority's estate, delivering on its net zero carbon commitment over the contract term. Expected contract duration is 10 years (excluding mobilisation) with break options at years 5 & 8 The estimated contract value for services over the full term is circa PS220M (taking account of non-core services such as cap ex/projects work and third party spend). The scope includes: * Robust and comprehensive service mobilisation * Provision of a Contract Manager and management team * Provision of an integrated helpdesk and CAFM system for the management of the Hard FM Services, and in addition the management of calls for soft services that will be delivered by third parties * Development of forward maintenance plans * Management and delivery of routine and reactive maintenance services (subject to a semi-comprehensive financial threshold) * Management and delivery of works projects * Provision of accurate, robust and consistent management information and reporting The full scope can be found in the draft Schedule 1- Specification The procurement is being undertaken by KCC as lead Authority on behalf of itself, but services may be delivered to any council-maintained school or any school which is a contracting authority pursuant to the Public Contracts Regulations 2015, or any other public body in Kent. The procurement will be a Competitive Procedure with Negotiation and as such the Authority's minimum requirements are identified. The ITT will set out any pricing assumptions to be made for tendering purposes and in anticipation of a negotiation stage, the matters on which the Authority envisages negotiation The Authority intends to award the Contract by March/April 22, for commencement of service delivery on or before 1st November 22 following an appropriate mobilisation and transition period A more detailed programme can be found in the Selection Questionnaire Refer to the Positioning Statement for details on:- * The current property portfolio to which this opportunity will apply * The future estates strategy * The Hard Facilities Management Services * Education Estate including compliance and capital works and reactive maintenance * Interface requirements between Hard and Soft FM services and service providers, helpdesk and interface agreements * The procurement process ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a58af619-662d-42f6-973c-08c5ec2bd8cf | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Negotiated procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Apr 2021 | | Submission deadline | 21 May 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Mar 2022 - 31 Oct 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £220,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | KENT COUNTY COUNCIL | | Locality | MAIDSTONE | | Post town | Rochester | | Postcode | ME14 1XQ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ4 Kent | | ITL 3 | TLJ45 Mid Kent | | Local authority | Maidstone | | Electoral ward | Penenden Heath | | Westminster constituency | Maidstone and Malling | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79993000 - Building and facilities management services ## Release History - 13 Apr 2021 at 10:23 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a58af619-662d-42f6-973c-08c5ec2bd8cf - 6 Apr 2021 at 08:59 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/049689bc-83ac-41d9-be2c-f120742ceff7 - 29 Mar 2021 at 16:13 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d304f140-c556-4431-bcbb-12a48f492065 - 29 Mar 2021 at 16:11 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c4a9a97c-875d-4ead-958e-3b35f47df371 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/a58af619-662d-42f6-973c-08c5ec2bd8cf 13th April 2021 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/049689bc-83ac-41d9-be2c-f120742ceff7 6th April 2021 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/d304f140-c556-4431-bcbb-12a48f492065 29th March 2021 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/c4a9a97c-875d-4ead-958e-3b35f47df371 29th March 2021 - Opportunity notice on Contracts Finder - https://procontract.due-north.com/Advert?advertId=296c8ab3-6843-ea11-80ff-005056b64545 Advert - https://procontract.due-north.com/RFx/RFxSummary?rfxId=41075149-388e-eb11-810c-005056b64545 Advert ## Notice URLs - http://www.kent.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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