---
title: "Open Spaces Maintenance Contract"
ocid: "ocds-b5fd17-4cb9fe7d-3326-4c5a-878e-6c67d0df074e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-4cb9fe7d-3326-4c5a-878e-6c67d0df074e"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-4cb9fe7d-3326-4c5a-878e-6c67d0df074e.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-4cb9fe7d-3326-4c5a-878e-6c67d0df074e.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HILTON PARISH COUNCIL"
published: "2022-03-22"
---

# Open Spaces Maintenance Contract

Buyer: HILTON PARISH COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-4cb9fe7d-3326-4c5a-878e-6c67d0df074e

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## Summary

The Hilton Parish Council has awarded the "Open Spaces Maintenance Contract," set within the grounds maintenance services industry. This contract commenced on 1st April 2022 and is projected to last for 36 months, concluding on 31st March 2025. The total value of the contract is £30,000, and it was executed through an open procurement method. Key details included the requirement for contractors to maintain grassed areas, footpaths, and other designated spaces, with specific service stipulations outlined in the Environmental Management Plan. Interested parties were invited to submit their proposals by 29th November 2021.

This maintenance contract presents significant opportunities for businesses, particularly small to medium-sized enterprises (SMEs) specialising in grounds maintenance and environmental services. Companies capable of managing diverse landscape tasks—including grass cutting, path maintenance, and garden upkeep—will find this contract particularly suited to their competencies. With potential for additional work and extensions, providers in the landscaping, horticulture, and facility management sectors can leverage this tender to enhance their service portfolio and client relationships.

## Notice

This contract (Environmental Management Plan-EMP) is a working agreement between the contract parties of Hilton Parish Council (HPC) and the supplier of contracted services, referred to here as 'the Contractor'. The EMP shall begin on 1st April 2022 and will run for a period of 36 months thereafter. Following the start of the EMP, the Contractor will be required to give three months' notice of termination. Hilton Parish Council may terminate the contract with one months' notice. Amendments to the schedule will be agreed as required between the Parish Council and the Contractor. During this period the Contractor/s will provide services as described below. EMP Conditions The aim of the EMP will be to maintain the designated grassed areas, footpaths and other areas belonging to the Hilton Parish Council to the required standard. The schedule of work in the EMP is in two parts which can be awarded separately to individual contractors or combined. Part A - Maintenance of grassed areas, grass paths, cricket & football pitch Part B - Maintenance of other designated tasks and directed works. a Maintenance of gravel footpaths. b Maintenance of the Grove. c Maintenance of the Maze. d Maintenance of the village garden. e Maintenance of the playpark. f Maintenance of the Churchyard. g Maintenance of ditches List of items to be provided by applicants * A letter introducing the company. * Cost per year to the Parish Council of the contract as a whole excluding VAT, for each of the three initial years of the contract, and an indication of future costs should the contract be extended. * A breakdown of costs covering the rate for each job at each site, including associated costs such as off-site disposal of grass, and an hourly rate for each type of work. * Copies of all relevant and necessary licences and certificates. * Copies of all necessary insurance documents, including the value of Public Liability insurance held. * Current relevant staff numbers, including any specific qualifications (e.g. chainsaw licence holder) and indicating if any further people would be employed should the contract be awarded. * A current relevant equipment list indicating any equipment that would be purchased should the contract be awarded. Particular attention should be paid to highlighting any rechargeable electric equipment. * Company details - including but not limited to how long the company has been in operation. * Examples of current and previous work, including contact details for at least two references to be taken up. * An indication of willingness to take on the potential additions to the contract. * Details of any of the possible ad hoc jobs the company is unwilling or unable to undertake. * Any further information the company feels would be relevant to the bid. A full specification is available on the Council website or by contacting the Clerk. Applicants should send their bids by email to the Clerk.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/afc4412d-ab7d-4fb4-a191-48fbc8429d20 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Mar 2022 |
| Submission deadline | 29 Nov 2021 |
| Future notice date | Not specified |
| Award date | 7 Mar 2022 |
| Contract period | 31 Mar 2022 - 31 Mar 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £30,000 |
| Lots value | Not specified |
| Awards value | £8,800 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HILTON PARISH COUNCIL |
| Locality | HUNTINGDON |
| Post town | Peterborough |
| Postcode | PE28 9NJ |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH4 Cambridgeshire and Peterborough |
| ITL 3 | TLH42 Cambridgeshire CC |
| Local authority | Huntingdonshire |
| Electoral ward | Fenstanton |
| Westminster constituency | St Neots and Mid Cambridgeshire |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | JSC SERVICES; TP HORTICULTURE GARDEN SERVICES |

## CPV Codes

### Divisions

- 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

### Codes

- 77314000 - Grounds maintenance services

## Release History

- 22 Mar 2022 at 10:45 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/afc4412d-ab7d-4fb4-a191-48fbc8429d20
- 7 Oct 2021 at 13:35 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e1431bc1-4d48-432e-95c9-388278f15ae2
- 7 Oct 2021 at 13:33 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e1431bc1-4d48-432e-95c9-388278f15ae2

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/afc4412d-ab7d-4fb4-a191-48fbc8429d20
  22nd March 2022 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/e1431bc1-4d48-432e-95c9-388278f15ae2
  7th October 2021 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/a8e63d74-ea34-4162-ae06-00a6ae617f20
  Specification of works to be undertaken
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/208ac430-b6b2-45a2-a3d5-7ecce9c5a251
  Map to detail areas in the specification of works to be undertaken

## Notice URLs

- http://www.hiltonparishcouncil.com

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-4cb9fe7d-3326-4c5a-878e-6c67d0df074e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-4cb9fe7d-3326-4c5a-878e-6c67d0df074e.json.