---
title: "Oakengates Carnival and Parade - Organisation and Delivery"
ocid: "ocds-b5fd17-4e89bda6-c882-4c43-bbf9-7124f9f15280"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-4e89bda6-c882-4c43-bbf9-7124f9f15280"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-4e89bda6-c882-4c43-bbf9-7124f9f15280.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-4e89bda6-c882-4c43-bbf9-7124f9f15280.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "OAKENGATES TOWN COUNCIL"
published: "2024-10-24"
---

# Oakengates Carnival and Parade - Organisation and Delivery

Buyer: OAKENGATES TOWN COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-4e89bda6-c882-4c43-bbf9-7124f9f15280

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## Summary

Oakengates Town Council sought to appoint an experienced event management company to organise and deliver a carnival and parade in Oakengates, Telford, scheduled for the summer of 2025. The procurement process, classified under festival organisation services, followed an open procedure (below threshold) with submissions required by 30 September 2024. The event responsibilities included comprehensive planning, coordination, and marketing, ensuring health and safety compliance, and vendor management. The contract awarded to Shropshire Festivals Limited, valued at £25,550, spans from 1 November 2024 to 30 September 2025.

This tender presents a valuable opportunity for event management companies, particularly those proficient with large-scale community events, to showcase their capabilities. SMEs are well-suited to compete, especially if they can demonstrate their expertise in event planning, vendor coordination, and marketing. Successful execution of this contract can augment a company's portfolio and improve its credibility in the event management industry, fostering further business growth.

## Notice

Oakengates Town Council is looking to appoint a qualified and experienced event management company to organise and deliver a carnival and parade in Oakengates, Telford in the Summer of 2025 (date to be agreed). Under the direction of the Council, the successful bidder will be responsible, for the following: * Event Planning and Coordination: develop a comprehensive plan for the carnival, including timelines, logistics, and contingency plans. * Entertainment and Activities: arrange for a diverse range of entertainment options, including live performances, games, and interactive activities. * Vendor Management: coordinate with food and merchandise vendors to ensure a wide variety of offerings. * Marketing and Promotion: develop and execute a marketing strategy to promote the event and attract attendees. * Health and Safety: ensure all health and safety regulations are met, including crowd control, first aid, and emergency procedures. * Income Generation - identify potential income generating opportunities to support the cost of the event. * Post-Event Evaluation: provide a detailed report on the event's success, including attendance figures, feedback and recommendations for future events. Interested companies are required to submit the following: * Company Profile: a brief overview of the company, including relevant experience and qualifications. * Proposed Plan: a detailed proposal outlining the approach to organising and delivering the carnival and parade. * Budget: a comprehensive budget breakdown, including all anticipated costs. * Insurance: evidence of public liability * References: contact information for at least two previous clients who can attest to the company's capabilities. Late submissions will not be considered and Oakengates Town Council reserves the right to accept or reject any or all bids. All costs incurred in the preparation of the bid are the responsibility of the bidding company. Prospective contractors must not contact Councillors or staff to encourage or support their tender outside the prescribed process. Written tenders must be received by Oakengates Town Council in a sealed envelope marked 'Oakengates Town Council - Carnival Tender' and addressed to the Town Clerk, by 5pm on Monday 30 September 2024 and should be sent to: Oakengates Town Council The Wakes, Theatre Square Telford, TF2 6EP If you require any further information, please contact Oakengates Town Council by: Email: townclerk@oakengates-tc.gov.uk, or telephone: 01952 567500

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/66f587b5-39c5-4057-aa3f-98a72b349c05 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Oct 2024 |
| Submission deadline | 30 Sep 2024 |
| Future notice date | Not specified |
| Award date | 7 Oct 2024 |
| Contract period | 1 Nov 2024 - 30 Sep 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1 |
| Lots value | Not specified |
| Awards value | £25,550 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | OAKENGATES TOWN COUNCIL |
| Locality | TELFORD |
| Post town | Telford |
| Postcode | TF2 6EP |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG21 Telford and Wrekin |
| Local authority | Telford and Wrekin |
| Electoral ward | Oakengates & Ketley Bank |
| Westminster constituency | Telford |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SHROPSHIRE FESTIVALS |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79953000 - Festival organisation services

## Release History

- 24 Oct 2024 at 14:23 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/66f587b5-39c5-4057-aa3f-98a72b349c05
- 18 Sep 2024 at 12:27 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/56f2b0ca-02b2-420b-850d-f5e2f41488ec
- 21 Aug 2024 at 13:59 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/56f2b0ca-02b2-420b-850d-f5e2f41488ec

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/66f587b5-39c5-4057-aa3f-98a72b349c05
  24th October 2024 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/56f2b0ca-02b2-420b-850d-f5e2f41488ec
  18th September 2024 - Opportunity notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-4e89bda6-c882-4c43-bbf9-7124f9f15280. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-4e89bda6-c882-4c43-bbf9-7124f9f15280.json.