--- title: "The Deepings School - Cleaning Services" ocid: "ocds-b5fd17-4ebd3324-adc9-11e6-9901-0019b9f3037b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-4ebd3324-adc9-11e6-9901-0019b9f3037b" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-4ebd3324-adc9-11e6-9901-0019b9f3037b.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-4ebd3324-adc9-11e6-9901-0019b9f3037b.json" source: "Contracts Finder" current_stage: "Award" buyer: "THE LITMUS PARTNERSHIP LTD" published: "2016-11-24" --- # The Deepings School - Cleaning Services Buyer: THE LITMUS PARTNERSHIP LTD Current stage: Award OCID: ocds-b5fd17-4ebd3324-adc9-11e6-9901-0019b9f3037b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-4ebd3324-adc9-11e6-9901-0019b9f3037b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-4ebd3324-adc9-11e6-9901-0019b9f3037b.json) ## Summary The procurement process involves The Litmus Partnership Ltd, which is seeking cleaning services for The Deepings School, a comprehensive school located in Deeping St James, South Lincolnshire. The tender, titled "The Deepings School - Cleaning Services," has been conducted under a selective procurement method, with a total project value of £480,000. The contract is set to commence on 1st August 2016 for an initial duration of three years, with potential extensions. The pre-qualification questionnaire has a submission deadline of 15th March 2016, and companies interested should refer to the associated documents for details. This tender presents a significant opportunity for businesses specialising in cleaning services, particularly those experienced in working with educational institutions. Companies with a strong operational presence in the Peterborough or South Lincolnshire area may find this contract especially appealing, as they can provide local support and adaptability. As the school has already invested in advanced cleaning equipment, bidders with innovative approaches to cleaning and staff management will likely excel. With a projected annual cleaning budget of around £160,000, there is room for competitive bids that can offer exceptional quality and service optimisation. ## Notice The successful tenderer will be required to provide cleaning services at The Deepings School. The contract will commence on 1.8.2016 for an initial period of 3 years, with the opportunity to extend for a further period of 1 + 1 years at the discretion of the governing body. The Deepings School is a mixed 11-18 comprehensive school with almost 1 600 students on roll. There are currently 261 students in each year, 7 to 11 and 275 in our Sixth Form. We sit at the heart of The Deepings, a vibrant, growing community in South Lincolnshire and are a member of a family of schools forming part of CfBT Schools' Trust. We are committed to growing a school campus that provides our students with a world class learning environment. Over recent years we have built a new Sixth Form Centre, Science Centre and Conference Centre. There has been extensive refurbishment across the school site and we have secured funding for a Design, Technology and Art Centre. Major investment in information technology also provides our school community with top class computing facilities and services. The contract will commence on 1.8.2016 for an initial period of 3 years, with the opportunity to extend for a further period of 1 + 1 years at the discretion of the governing body. This is the first time the market has been tested for the in-house cleaning service. The school has previously invested in specialist cleaning equipment, which shall be available for use by the successful tenderer as required. This contract will be fixed price in nature with the successful contractor guaranteeing both the number of input hours to the contract and the quality of cleaning provision. We are seeking a suitably experienced contractor who has current experience of working within the secondary school or HE/FE market place, ideally with a strong operational base within the Peterborough or South Lincolnshire area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term. The scope of the contract covers all cleaning provision within the adjacent School buildings. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the Academy on the contract performance. The projected cost of cleaning for the current year is circa 160 000 GBP for all buildings on the campus at The Deepings School, however it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there is opportunity for improvement. The focus of our requirement is equally for a high quality cleaning service, fully compliant to the agreed specification at all times. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/the_deepings_school The closing date for receipt of the Pre-Qualification Questionnaire is 15.3.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0cccf30a-97cb-4ad3-9c76-f0687efe9357 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | SME | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Nov 2016 | | Submission deadline | 15 Mar 2016 | | Future notice date | Not specified | | Award date | 16 Jun 2016 | | Contract period | 31 Jul 2016 - 31 Jul 2019 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £480,000 | | Lots value | Not specified | | Awards value | £373,916 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE LITMUS PARTNERSHIP LTD | | Locality | DEEPING ST JAMES | | Post town | Peterborough | | Postcode | PE6 8NF | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF3 Lincolnshire | | ITL 3 | TLF30 Lincolnshire CC | | Local authority | South Kesteven | | Electoral ward | Deeping St James | | Westminster constituency | South Holland and The Deepings | | Delivery location | TLF East Midlands (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | FUTURE CLEANING SERVICES | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 90919000 - Office, school and office equipment cleaning services ## Release History - 24 Nov 2016 at 17:08 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/0cccf30a-97cb-4ad3-9c76-f0687efe9357 - 18 Nov 2016 at 20:16 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7b9c2c28-18e4-4379-8bce-7668e771d16a ## Documents - https://www.contractsfinder.service.gov.uk/Notice/0cccf30a-97cb-4ad3-9c76-f0687efe9357 24th November 2016 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/7b9c2c28-18e4-4379-8bce-7668e771d16a 11th February 2016 - Opportunity notice on Contracts Finder - http://www.litmuspartnership.co.uk/project/the_deepings_school PQQ Documentation ~ The Deepings School ## Notice URLs - http://www.deepingschool.org.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-4ebd3324-adc9-11e6-9901-0019b9f3037b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-4ebd3324-adc9-11e6-9901-0019b9f3037b.json.