--- title: "CWC23033 - Audio-visual (AV) Conference Equipment and Associated Services" ocid: "ocds-b5fd17-4ed03ada-aa47-4bf3-a505-7b3cb460ad93" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-4ed03ada-aa47-4bf3-a505-7b3cb460ad93" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-4ed03ada-aa47-4bf3-a505-7b3cb460ad93.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-4ed03ada-aa47-4bf3-a505-7b3cb460ad93.json" source: "Contracts Finder" current_stage: "Tender" buyer: "CITY OF WOLVERHAMPTON COUNCIL" published: "2023-08-03" --- # CWC23033 - Audio-visual (AV) Conference Equipment and Associated Services Buyer: CITY OF WOLVERHAMPTON COUNCIL Current stage: Tender OCID: ocds-b5fd17-4ed03ada-aa47-4bf3-a505-7b3cb460ad93 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-4ed03ada-aa47-4bf3-a505-7b3cb460ad93) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-4ed03ada-aa47-4bf3-a505-7b3cb460ad93.json) ## Summary The City of Wolverhampton Council has initiated a tender process for the procurement of Audio-Visual (AV) Conference Equipment and Associated Services. The contract includes the supply, installation, testing, and commissioning of AV equipment, a hybrid meeting solution, and maintenance support for four years. Site visits are scheduled for 12 August or 19 August at the Civic Centre, with specific guidelines for attendance. The procurement stage is currently in the Tender phase, with a deadline for tender submissions by 4th September 2023. This tender by the City of Wolverhampton Council presents an opportunity for businesses in the Radio, television, communication, telecommunication, and related equipment industry. Small and medium-sized enterprises (SMEs) are particularly suited to compete for this contract. The procurement method is open, allowing fair competition among eligible suppliers. Successful bidders will have the chance to contribute to enhancing the Council's digital capabilities and support collaborative working through improved video conferencing solutions. ## Notice The scope of this contract shall cover: * Audio-visual (AV) conference equipment and associated services directly related with installing, testing, and commissioning it. * A hybrid meeting solution for the meeting rooms described in this document. * A maintenance and support facility for four years for the audio-visual system and associated hardware The Council would like to procure services to update existing AV equipment at the Civic Centre and implement functionality required to enhance our video conferencing capabilities. The goal is to support our digital approach for collaborative working. At present, the Council has limited audio and visual capabilities to facilitate medium, and large-scale video conferencing using Microsoft Teams. Site Visits: 12 August or 19 August (any bidder will only be allowed one site visit on any of the allocated days) Site Visit Civic Centre 09:00 - 11:00 (a maximum of 2 people per organisation only) A maximum of 7 organisation per visit per weekend. If this allocation is fully taken the Council will consider alternative times on these days. This is subject to Council discretion. These sessions will be limited to ten suppliers with a maximum of two representatives per supplier. These sessions will be on a first come first serve basis. Please submit your request for a site visit via the e-tendering portal messaging session by no later than Wednesday 9th August 2023. If the number of requests to schedule a site visit exceeds the number of slots available, additional dates will be made available at the councils discretion. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/bcc068db-b9bf-4278-8599-237b60ceddaf | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Aug 2023 | | Submission deadline | 4 Sep 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Nov 2023 - 31 Oct 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £400,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CITY OF WOLVERHAMPTON COUNCIL | | Locality | WOLVERHAMPTON | | Post town | Wolverhampton | | Postcode | WV1 1RL | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG39 Wolverhampton | | Local authority | Wolverhampton | | Electoral ward | St Peters | | Westminster constituency | Wolverhampton West | | Delivery location | Not specified | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment ### Codes - 32000000 - Radio, television, communication, telecommunication and related equipment ## Release History - 3 Aug 2023 at 12:50 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/bcc068db-b9bf-4278-8599-237b60ceddaf ## Documents - https://www.contractsfinder.service.gov.uk/Notice/bcc068db-b9bf-4278-8599-237b60ceddaf 3rd August 2023 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.wolverhampton.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-4ed03ada-aa47-4bf3-a505-7b3cb460ad93. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-4ed03ada-aa47-4bf3-a505-7b3cb460ad93.json.