---
title: "British Museum Digital Asset Management System"
ocid: "ocds-b5fd17-4ee8940f-d86d-4753-9a98-312818f05381"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-4ee8940f-d86d-4753-9a98-312818f05381"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-4ee8940f-d86d-4753-9a98-312818f05381.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-4ee8940f-d86d-4753-9a98-312818f05381.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "THE TRUSTEES OF THE BRITISH MUSEUM"
published: "2024-05-07"
---

# British Museum Digital Asset Management System

Buyer: THE TRUSTEES OF THE BRITISH MUSEUM  
Current stage: Tender  
OCID: ocds-b5fd17-4ee8940f-d86d-4753-9a98-312818f05381

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-4ee8940f-d86d-4753-9a98-312818f05381)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-4ee8940f-d86d-4753-9a98-312818f05381.json)

## Summary

The British Museum is seeking to replace its Digital Asset Management System (DAMS) through a tender process. The DAMS is a crucial internal system storing and distributing images, supporting research, education, commercial sales, and marketing content. The procurement involves configuring a new cloud-based DAMS operating on a SaaS basis, migrating existing assets and metadata, integrating with other Museum systems, and providing ongoing support. The tender, with an estimated value of £2,125,000, is open until June 21, 2024, with contract activities scheduled from January 1, 2025, to December 31, 2034, in London under the software and information systems category.

This opportunity to supply the Digital Asset Management System to the British Museum is suitable for businesses involved in software packages and information systems. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate. Given the long-term contract duration and the diverse functionalities required, businesses with expertise in cloud-based systems, data migration, system integration, and ongoing support services are well-suited to compete in this tender process. Participating businesses should ensure compliance with the specified tender deadlines and requirements to successfully bid for this procurement opportunity.

## Notice

The British Museum is looking to replace its Digital Asset Management System (DAMS). The DAMS is a critical internal system that stores and distributes images across numerous systems and departments. As well as facilitating research and education, it also enables commercial image sales, and provides material for marketing content. Whilst the DAMS is internal facing it also supplies images to public facing systems, notably the Museum's online collection database, Collections Online. The scope of this procurement includes the following activities: a) Configuration of a new cloud based DAMS operating on a SaaS basis (and associated consulting services), b) Migration of existing assets & metadata from the existing on premises DAMS to the new cloud based DAMS, c) Integration of the new DAMS with other Museum systems, d) Ongoing support for the new DAMS. The estimated total contract value is based on a maximum contract duration of 10 years and assumptions relating to the volume of data that will be stored in the DAMS over that period so should be treated as being indicative only.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/500a57ff-d336-4a4a-8cf3-4cd079a6e249 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 May 2024 |
| Submission deadline | 20 Jun 2024 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Jan 2025 - 31 Dec 2034 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,125,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE TRUSTEES OF THE BRITISH MUSEUM |
| Locality | LONDON |
| Post town | Central London |
| Postcode | WC1B 3DG |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI36 Camden |
| Local authority | Camden |
| Electoral ward | Bloomsbury |
| Westminster constituency | Holborn and St Pancras |
| Delivery location | TLI London |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 7 May 2024 at 11:25 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/500a57ff-d336-4a4a-8cf3-4cd079a6e249

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/500a57ff-d336-4a4a-8cf3-4cd079a6e249
  7th May 2024 - Opportunity notice on Contracts Finder
- https://www.delta-esourcing.com/delta/respondToList.html?noticeId=858166590
  Please follow this link to view the notice.

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-4ee8940f-d86d-4753-9a98-312818f05381. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-4ee8940f-d86d-4753-9a98-312818f05381.json.