--- title: "Advice on expenses management systems" ocid: "ocds-b5fd17-4f7870fe-a528-4e39-b133-bb8215652e0c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-4f7870fe-a528-4e39-b133-bb8215652e0c" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-4f7870fe-a528-4e39-b133-bb8215652e0c.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-4f7870fe-a528-4e39-b133-bb8215652e0c.json" source: "Contracts Finder" current_stage: "Award" buyer: "OFFICE OF RAIL AND ROAD" published: "2018-02-15" --- # Advice on expenses management systems Buyer: OFFICE OF RAIL AND ROAD Current stage: Award OCID: ocds-b5fd17-4f7870fe-a528-4e39-b133-bb8215652e0c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-4f7870fe-a528-4e39-b133-bb8215652e0c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-4f7870fe-a528-4e39-b133-bb8215652e0c.json) ## Summary The Office of Rail and Road (ORR) has recently completed a procurement process, titled "Advice on expenses management systems", under the industry category of Business and management consultancy and related services. The tender, ID: ORR/CT/17-71, was initiated to engage a consultant for reviewing and improving the current expenses management system, aiming to transition from a paper-based system to an electronic one. The tender period occurred until 15 January 2018, and the associated contract was effective from 29 January 2018 until 28 February 2018, with a total value of £10,500. The procurement was conducted using an open method, which is applicable for contracts below threshold limits. This tender presents a significant opportunity for growth, particularly for SMEs specialising in management consultancy and IT solutions for expense management systems. Businesses that focus on automation, user-friendly solutions, and streamlining financial processes will find themselves well-suited to compete for similar future contracts. The work involves providing innovative solutions that can increase efficiency and reduce the administrative burden for organisations, as seen in the ORR's goal for a more automated and user-friendly expense management system. ## Notice ORR is looking to engage a consultant to undertake a review of our current expenses system and provide costed options for an a replacement. Background: we wish to replace the current paper-based expenses management system with a new electronic system, which will streamline processes and reduce the risk of error. The ORR finance team processes around 1,400 claims a year for 250 individuals, with a value of around PS250,000, coded to 28 accounts. All claims are paid in sterling. We are looking to automate the process as much as possible, making it more user-friendly for all staff, and less labour-intensive for the finance team. Additional information: Prospective bidders should note the submission dates/times for uploading clarification questions and proposals that have been set out in the ITT. Prospective bidders must not attempt to contact any member of ORR in relation to this project directly other than the names contact for this notice. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/36464fa8-0c1d-41d4-a4d5-891fc1c00ac8 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Feb 2018 | | Submission deadline | 15 Jan 2018 | | Future notice date | Not specified | | Award date | 25 Jan 2018 | | Contract period | 29 Jan 2018 - 28 Feb 2018 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £10,500 | | Lots value | Not specified | | Awards value | £10,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | OFFICE OF RAIL AND ROAD | | Locality | LONDSON | | Post town | Central London | | Postcode | WC2B 4AN | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | DIGITAL ISLANDS | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79400000 - Business and management consultancy and related services ## Release History - 15 Feb 2018 at 13:58 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/36464fa8-0c1d-41d4-a4d5-891fc1c00ac8 - 20 Dec 2017 at 07:34 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/22e6d01a-3f54-4cb4-9120-97d20b6e03db ## Documents - https://www.contractsfinder.service.gov.uk/Notice/36464fa8-0c1d-41d4-a4d5-891fc1c00ac8 15th February 2018 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/22e6d01a-3f54-4cb4-9120-97d20b6e03db 20th December 2017 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/3c64573a-9dad-4dda-aeac-14dd442977a3 ITT - https://www.contractsfinder.service.gov.uk/Notice/Attachment/8d2c1619-0669-41cd-9d62-424d2ea57dbb Form of Tender - https://www.contractsfinder.service.gov.uk/Notice/Attachment/64f6f591-31f5-4150-8d6a-d4a1aa109438 Form of Agreement - https://www.contractsfinder.service.gov.uk/Notice/Attachment/ed35d878-4145-47b1-9dc8-64fd8d0c796e Disclaimer - https://www.contractsfinder.service.gov.uk/Notice/Attachment/690adbee-7495-4a6c-b07f-4bd176dbf239 Registration instructions for ORR's tendering portal ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-4f7870fe-a528-4e39-b133-bb8215652e0c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-4f7870fe-a528-4e39-b133-bb8215652e0c.json.