---
title: "Grounds Maintenance Contract"
ocid: "ocds-b5fd17-4f88276c-44f2-4961-85ab-04c1180d53db"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-4f88276c-44f2-4961-85ab-04c1180d53db"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-4f88276c-44f2-4961-85ab-04c1180d53db.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-4f88276c-44f2-4961-85ab-04c1180d53db.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "COLNE TOWN COUNCIL"
published: "2023-01-20"
---

# Grounds Maintenance Contract

Buyer: COLNE TOWN COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-4f88276c-44f2-4961-85ab-04c1180d53db

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## Summary

The Colne Town Council is inviting tenders for a Grounds Maintenance Contract, consisting of multiple contracts lasting three to five years, starting from 1st April 2023. The tender closing date is 30th November 2022 at 1pm, with submissions to be sent to Colne Town Council in Lancashire. The contracts cover various services such as maintenance of benches, bus shelters, playgrounds, and parks. The successful tenderer is expected to be informed by 12th December 2022, with a scheduled start date of 1st April 2023.

This tender presents an opportunity for businesses in landscaping, parks maintenance, and gardening services to compete for contracts with Colne Town Council. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are well-suited to participate. Potential contractors must ensure compliance with the specified criteria and deadlines, with financial penalties for underperformance. The tender process involves detailed evaluation and potential site visits, culminating in the agreement of contract terms and conditions for the selected suppliers.

## Notice

Tenders are invited in respect of five contracts, with a duration of three to five years, and one contract with a duration of one to three years, detailed below on an individual or any combination basis effective from 1st April 2023. Tender Closing Time and Date: 1pm, 30th November 2022 Submission of Tender to: Colne Town Council Colne Town Hall Albert Road Colne Lancashire BB8 0AQ Tender Principal Contact CTC: Gina Langley Town Clerk and Responsible Financial Officer. Contact information: email g.langley@colnetowncouncil.org.uk Tel 01282 332036 Site visit contact Eugene Dennison - Allotments and Administration Officer Email. allotments@colnetowncouncil.org.uk Tel 01282 332037 The contracts for Tender: GM1 Monitoring, Cleaning, Painting, Repair and Maintenance of Benches (176 Benches). GM2 Inspection, cleaning, repair and maintenance of Bus Shelters in Colne (21 Shelters). GM3 Inspection of Playgrounds and Multi-Use Games Areas (MUGAs) Equipment and Cleaning and Maintenance of Playgrounds and MUGAs and Miscellaneous Grassed Areas in Colne (7 Playgrounds, 3 Multi Use Games Areas, 1 Kick about area and approximately 143 items of equipment/benches). GM4 Alkincoates Park Maintenance of Grassed Areas, Hedge Rows, Internal Paths and Carriageways, litter and Waste Removal (including Dog Bins) and General Park Maintenance. GM5 Alkincoates Park Gardening Services - Excluding Grass and Hedge Maintenance GM6 Alkincoates Park Walled Garden Gardening Services - Excluding Hedge Maintenance. IT IS PROPOSED THAT THE SUCCESSFUL TENDERER WILL BE ADVISED BY 12th December 2022 SCHEDULED START DATE for all Contracts is 1st April 2023. You are invited to submit tenders for each item above on an individual or any combination of the six. Please note that, within each document, there is a compliance section that must be met in order for the tender evaluation to proceed. Additional information: Please note that, within each document, there is a compliance section that must be met in order for the tender evaluation to proceed. The closing time and date for receipt of these tenders are fixed and are non-negotiable. It is your responsibility to ensure that any tenders submitted are received by us in time. In considering these tenders, contained within the document is our proposed marking matrix, noting that with all of these areas, should a clear winner of the tender(s) not emerge, we will be applying some additional internal weighting, and this is entirely at the discretion of Colne Town Council (CTC) whether applied or not. We aim to inform the successful tenderer by 12th December , with a view to an implementation meeting in week commencing Monday, 23rd January 2023 and Tenderers must be available at this time in order that we can agree practicalities of operation and final contract terms. Applicants should note that CTC standard terms and conditions as per Appendix TC1, will apply subject to any agreed amendments between the parties. You are also asked to note that this/these contract(s) will attract financial penalties if performance does not meet specified outputs, potentially escalating to termination of the contract(s). CTC will, at its discretion, provide an overview of where applicants may not have been successful but in broad terms only. All costs involved in your tender preparation are for your own account and in deciding to submit any Tenders for our consideration, you hereby accept that CTC cannot be held liable for any costs so incurred by you in connection with the preparation of this tender. CTC may accompany a tenderer on a second site visit(s) if this is required. However, the information is contained within the appendices that should enable this Tender submission to be carried out. Should any clarification be required, you are more than welcome to contact me after Monday 31st October either by email, phone or in person (by appointment); I will do my best to clarify any issues you are not clear on. If in doing so, this reveals a significant issue not covered in the original tender documentation, I would then seek to advise all tenderers of such an issue, to ensure fairness of the process. As part of this process you should accompany your tender submission with two written references from your existing customers as to your professional competence, reliability and suitability to carry out these proposed works. Failure to provide references will automatically disqualify you from the tender process. Finally, in closing, thank you in advance for taking the time to consider this tender, and I look forward to receiving it. Please email me to confirm you have received the tender and intend to submit a response. Yours faithfully Gina Langley Town Clerk and Responsible Financial Officer Colne Town Council

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0ec045c4-8bdb-4465-9c56-d1a797eaa716 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Jan 2023 |
| Submission deadline | 30 Nov 2022 |
| Future notice date | Not specified |
| Award date | 14 Dec 2022 |
| Contract period | 31 Mar 2023 - 31 Mar 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £65,000 |
| Lots value | Not specified |
| Awards value | £268,064 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | COLNE TOWN COUNCIL |
| Locality | COLNE |
| Post town | Blackburn |
| Postcode | BB8 0AQ |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD4 Lancashire |
| ITL 3 | TLD46 East Lancashire |
| Local authority | Pendle |
| Electoral ward | Vivary Bridge |
| Westminster constituency | Pendle and Clitheroe |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 4 |
| Supplier names | A&G LANDSCAPES; MULTEVO; PENDLE BOROUGH COUNCIL; ROUTH LANDSCAPES |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services
- 71 - Architectural, construction, engineering and inspection services
- 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 45112711 - Landscaping work for parks
- 45112712 - Landscaping work for gardens
- 50800000 - Miscellaneous repair and maintenance services
- 71421000 - Landscape gardening services
- 77312000 - Weed-clearance services
- 77313000 - Parks maintenance services
- 77314000 - Grounds maintenance services
- 77342000 - Hedge trimming
- 90511300 - Litter collection services
- 90900000 - Cleaning and sanitation services

## Release History

- 20 Jan 2023 at 14:57 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/0ec045c4-8bdb-4465-9c56-d1a797eaa716
- 20 Oct 2022 at 08:49 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7995759b-cfb8-4f92-b742-1f3759ca76d9

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/0ec045c4-8bdb-4465-9c56-d1a797eaa716
  20th January 2023 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/7995759b-cfb8-4f92-b742-1f3759ca76d9
  20th October 2022 - Opportunity notice on Contracts Finder
- https://colnetowncouncil.org.uk/ctc/wp-content/uploads/2022/10/GM1.pdf
  GM1 - Monitoring, Cleaning, Painting, Repair and Maintenance of Benches (176 Benches)
- https://colnetowncouncil.org.uk/ctc/wp-content/uploads/2022/10/GM2.pdf
  GM2 - Inspection, Cleaning, Repair and Maintenance of Bus Shelters in Colne (21 Shelters)
- https://colnetowncouncil.org.uk/ctc/wp-content/uploads/2022/10/GM3.pdf
  GM3 - Inspection of Playgrounds and Multi-Use Games Areas (MUGAs) Equipment and Cleaning and Maintenance of Playgrounds and MUGAs and Miscellaneous Grassed Areas in Colne (7 Playgrounds, 3 Multi Use Games Areas, 1 Kick about area and approximately 143 items of equipment/benches).
- https://colnetowncouncil.org.uk/ctc/wp-content/uploads/2022/10/GM4.pdf
  GM4 - Alkincoates Park Maintenance of Grassed Areas, Hedge Rows, Internal Paths and Carriageways, litter and Waste Removal (including Dog Bins) and General Park Maintenance.
- https://colnetowncouncil.org.uk/ctc/wp-content/uploads/2022/10/GM5.pdf
  GM5 - Alkincoates Park Gardening Services - Excluding Grass and Hedge Maintenance
- https://colnetowncouncil.org.uk/ctc/wp-content/uploads/2022/10/GM6.pdf
  GM6 - Alkincoates Park Walled Garden Gardening Services - Excluding Hedge Maintenance.
- https://colnetowncouncil.org.uk/ctc/wp-content/uploads/2022/10/Standard-Terms-and-Conditions.pdf
  Standard Terms and Conditions

## Notice URLs

- https://colnetowncouncil.org.uk/tendering/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-4f88276c-44f2-4961-85ab-04c1180d53db. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-4f88276c-44f2-4961-85ab-04c1180d53db.json.