--- title: "708748450 Payroll Giving - Armed Forces Charities" ocid: "ocds-b5fd17-4fd4898d-0a11-46f5-9195-a59a941b1a29" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-4fd4898d-0a11-46f5-9195-a59a941b1a29" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-4fd4898d-0a11-46f5-9195-a59a941b1a29.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-4fd4898d-0a11-46f5-9195-a59a941b1a29.json" source: "Contracts Finder" current_stage: "Tender" buyer: "MINISTRY OF DEFENCE" published: "2023-09-04" --- # 708748450 Payroll Giving - Armed Forces Charities Buyer: MINISTRY OF DEFENCE Current stage: Tender OCID: ocds-b5fd17-4fd4898d-0a11-46f5-9195-a59a941b1a29 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-4fd4898d-0a11-46f5-9195-a59a941b1a29) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-4fd4898d-0a11-46f5-9195-a59a941b1a29.json) ## Summary The Ministry of Defence is seeking an agency service for a payroll giving scheme for Armed Forces Charities. The contract, with a value of £137,500, falls under the Personnel and payroll services category. The procurement method is a selective procedure, and the tender deadline is on 28th September 2023. The contract is expected to run from 13th January 2024 to 12th January 2027. This tender provides an opportunity for businesses specialising in personnel and payroll services, especially those experienced in working with charitable organisations and armed forces. Small and medium-sized enterprises (SMEs) and Voluntary, Community, and Social Enterprises (VCSEs) are highlighted as suitable for this contract. Businesses interested in this tender should ensure compliance with the specific requirements outlined by the Ministry of Defence and the ability to meet payment deadlines for beneficiaries. ## Notice The Contractor must provide an agency service for a payroll giving scheme under the terms of, and in accordance with, the Finance Act 1986 as amended by subsequent Finance Acts and the Charitable Deductions (Approved Schemes) Regulation 1986 (Statutory Instrument 1986 No 2211) for Armed Forces Personnel paid through Joint Personnel Administration (JPA) system. On assuming responsibility, the Contractor must be able to accept information on all existing members, in an electronic format. This information is to form the basis of a dedicated database of MOD contributors to charities with a military association. The Contractor must be able to receive details of all new joiners, leavers or contribution amendments in paper or electronic format, direct from the contributor's charity concerned. The Contractor must then notify those details, including the amount to be donated, to the Authority's commercial partner on a regular basis (at least monthly). This information is to be passed to the commercial partner in an electronic format using an encrypted password protected notepad file with the monthly transaction details The Contractor's system must be able to translate or convert electronic donor information provided by the Authority into a format that is acceptable for processing by the Contractor. The Contractor must develop, maintain and follow a documented operational procedure for ensuring that Authority's requirements are fully met. The Contractor must be able to receive from the Authority the monthly transaction notification, containing details of all payments collected for the respective month, in a notepad format using a MOD approved encrypted file along with the appropriate BACs payment. The format of data provided to the Contractor shall consist of the following; Employee Number, Surname, Initials, Charity Name, Pay Value, Employment Category. The Contractor must pay beneficiaries within 14 days of receipt of the transaction notification. Contract duration of between 3 and 5 years, the DSP advert will specify a Contract duration of 3 years with options to extend by up to a further 2 years (to be awarded at the sole discretion of the Authority). This might go some way to explain the difference in potential contract value, the minimum value for a three year contract and the maximum value being for a five year contract. Additional information: Please email Donna Sutton to submit the appropriate documents for this contract (including a HMRC letter showing registration as a Payroll Giving Agent). ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/59905615-4d09-42e4-aabf-f06715f463ab | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure (above threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Sep 2023 | | Submission deadline | 28 Sep 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 13 Jan 2024 - 12 Jan 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £137,500 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MINISTRY OF DEFENCE | | Locality | GOSPORT | | Post town | Portsmouth | | Postcode | PO13 9XA | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ35 South Hampshire | | Local authority | Gosport | | Electoral ward | Brockhurst & Privett | | Westminster constituency | Gosport | | Delivery location | Not specified | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79631000 - Personnel and payroll services ## Release History - 4 Sep 2023 at 13:57 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/59905615-4d09-42e4-aabf-f06715f463ab - 4 Sep 2023 at 13:33 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/59905615-4d09-42e4-aabf-f06715f463ab - 4 Sep 2023 at 13:11 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/59905615-4d09-42e4-aabf-f06715f463ab - 30 Aug 2023 at 08:34 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/59905615-4d09-42e4-aabf-f06715f463ab - 30 Aug 2023 at 08:32 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/59905615-4d09-42e4-aabf-f06715f463ab - 29 Aug 2023 at 15:56 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/59905615-4d09-42e4-aabf-f06715f463ab ## Documents - https://www.contractsfinder.service.gov.uk/Notice/59905615-4d09-42e4-aabf-f06715f463ab 4th September 2023 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/8e81f382-edce-4c92-8601-e382919da79b n/a - https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=56893 Payroll Giving Armed Forces Charity Statement of Good Standing ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-4fd4898d-0a11-46f5-9195-a59a941b1a29. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-4fd4898d-0a11-46f5-9195-a59a941b1a29.json.