---
title: "Crawley Borough Council - Mini Competition for Scanning under ESPO Electronic Document Scanning Solutions Framework 390 Lot 2 - AWARD"
ocid: "ocds-b5fd17-501dc876-d1be-4132-a161-5fc568970359"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-501dc876-d1be-4132-a161-5fc568970359"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-501dc876-d1be-4132-a161-5fc568970359.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-501dc876-d1be-4132-a161-5fc568970359.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SE SHARED SERVICES"
published: "2017-09-26"
---

# Crawley Borough Council - Mini Competition for Scanning under ESPO Electronic Document Scanning Solutions Framework 390 Lot 2 - AWARD

Buyer: SE SHARED SERVICES  
Current stage: Award  
OCID: ocds-b5fd17-501dc876-d1be-4132-a161-5fc568970359

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-501dc876-d1be-4132-a161-5fc568970359)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-501dc876-d1be-4132-a161-5fc568970359.json)

## Summary

The procurement process involves Crawley Borough Council's SE Shared Services, which has completed a tender for digital document scanning services under the ESPO Electronic Document Scanning Solutions Framework Lot 2. The contract was awarded to Stor-a-File Ltd, with the award date recorded on 26th September 2017. The initial requirement specified the scanning of approximately 2.5 to 3 million images, with an ongoing relationship anticipated for additional work over a four-year period starting from 10th July 2017 and concluding on 9th July 2019. This contract falls under the services category, specifically focusing on scanning services, and was procured using a selective method, including a restricted procedure. 

This tender presents substantial opportunities for growth, particularly for businesses specialising in digital document management and scanning services. Companies capable of delivering large-scale digitisation projects and maintaining a long-term relationship with the council will find this tender suitable. Additionally, suppliers already on the ESPO Framework Lot 2 are encouraged to engage, making this a prime opportunity for organisations capable of adapting to evolving digital requirements in the public sector.

## Notice

Crawley Borough Council is moving towards becoming a paperless organisation and has a requirement for digital document scanning, to integrate with our current document management system. The Council has an initial requirement for around 2,500,000 to 3,000,000 images to be scanned, but is seeking a longer term relationship to cover any possible scanning over the next 2 years, with an option to extend for another 2 years. The volumes beyond the initial requirement are unknown. Please note this opportunity is only open to suppliers who are named on the ESPO Framework 390 Lot 2.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4498514a-4a70-4450-8b11-6c8d43828b6e |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Sep 2017 |
| Submission deadline | 13 Jun 2017 |
| Future notice date | Not specified |
| Award date | 25 Sep 2017 |
| Contract period | 9 Jul 2017 - 9 Jul 2019 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £50,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SE SHARED SERVICES |
| Locality | WEST SUSSEX |
| Post town | Redhill |
| Postcode | RH10 1UZ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ28 West Sussex (North East) |
| Local authority | Crawley |
| Electoral ward | Three Bridges |
| Westminster constituency | Crawley |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | STOR-A-FILE |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999100 - Scanning services

## Release History

- 26 Sep 2017 at 09:09 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/4498514a-4a70-4450-8b11-6c8d43828b6e

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/4498514a-4a70-4450-8b11-6c8d43828b6e
  26th September 2017 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-501dc876-d1be-4132-a161-5fc568970359. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-501dc876-d1be-4132-a161-5fc568970359.json.