--- title: "Graduation Gown and Photography Services" ocid: "ocds-b5fd17-503b1665-5241-4980-8044-1ecc0e7b9b6f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-503b1665-5241-4980-8044-1ecc0e7b9b6f" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-503b1665-5241-4980-8044-1ecc0e7b9b6f.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-503b1665-5241-4980-8044-1ecc0e7b9b6f.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UNIVERSITY OF SUNDERLAND" published: "2020-09-11" --- # Graduation Gown and Photography Services Buyer: UNIVERSITY OF SUNDERLAND Current stage: Tender OCID: ocds-b5fd17-503b1665-5241-4980-8044-1ecc0e7b9b6f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-503b1665-5241-4980-8044-1ecc0e7b9b6f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-503b1665-5241-4980-8044-1ecc0e7b9b6f.json) ## Summary The University of Sunderland is inviting tenders for its Graduation Gown and Photography Services, commencing with ceremonies in Spring/Summer 2021 and capable of lasting until November 2023, with an option to extend for up to two additional years. This open procurement, valued at approximately £1,375,000 over five years, requires suppliers to provide high-quality gowns and professional photography services for graduation ceremonies at both its Sunderland and London campuses. The tender period concludes on 12 October 2020. This tender presents a significant opportunity for businesses specialising in event services, clothing rental, and photography to expand their client base within the educational sector. Suppliers that can offer high-quality, specialised clothing, alongside an efficient online ordering system, will be particularly well-suited to compete. With the potential for approximately £275,000 in annual contracts, and an additional discretionary spend opportunity, this is an excellent chance for SMEs to engage with a reputable institution and diversify their service offerings in a growing market. ## Notice The University of Sunderland is inviting tenders to supply gowning and photography services for its graduation ceremonies each year (in the UK), at both its Sunderland and London Campuses, commencing with our Spring/Summer 2021 ceremonies. After initial tender evaluation, the top 3 scoring suppliers (unless unable to catch up) will be invited to demonstration/presentations. The summer ceremonies at Sunderland (usually held in July) take place over a week (2 events per day), whilst London (usually held in May, but may be brought forwarded to April 2021) are over 1/2 days (up to 2 events per day). The winter ceremonies at Sunderland (usually held in November) take place over 2/3 days (up to 2 events per day), whilst London (usually held in October) are over 1/2 days (up to 2 events per day). Each graduation ceremony is a special celebration for students, their guests, staff and VIP's and we want to ensure everyone who attends has the best day possible. Therefore, the University of Sunderland requires high quality, academically specific gowns, hoods, and hat hire for its students, VIP's, Executive and staff on the graduation event. Whilst also supplying a professional photography and framing service for graduates and honorary graduates and their guests. A fully secure online and offline ordering facility for graduands along with details of discount offers, clear information, eg sizing, booking process, payment options, cancellation policy, etc is essential to ensure an exceptional customer service experience. The tender is for a period of 3 years' with the option to extend for 2 years' in annual increments, commencing with the Spring/Summer 2021 ceremonies. Overall contract value is estimated at PS1,375,000 over 5 years' maximum contract length ie PS275,000 per annum (made up of PS200,000 Sunderland and PS75,000 London), although there are no guarantees on spend level). We also reserve the right to spend a further 50% of the anticipated spend, subject to changes to requirements across the University for the duration of the award. Additional information: To express an interest, please register your organisation on our eprocurement platform In-Tend: https://in-tendhost.co.uk/universityofsunderland/aspx/Home Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5b874266-53ff-4ad2-9881-96b4fc5578cf | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 11 Sep 2020 | | Submission deadline | 12 Oct 2020 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Feb 2021 - 30 Nov 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,375,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF SUNDERLAND | | Locality | SUNDERLAND | | Post town | Sunderland | | Postcode | SR1 3SD | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear | | ITL 3 | TLC44 Sunderland | | Local authority | Sunderland | | Electoral ward | Millfield | | Westminster constituency | Sunderland Central | | Delivery location | TLC North East (England) | ## CPV Codes ### Divisions - 18 - Clothing, footwear, luggage articles and accessories - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 98 - Other community, social and personal services ### Codes - 18300000 - Garments - 18400000 - Special clothing and accessories - 18410000 - Special clothing - 18420000 - Clothing accessories - 18440000 - Hats and headgear - 18441000 - Hats - 18443000 - Headgear and headgear accessories - 79342200 - Promotional services - 79952000 - Event services - 79960000 - Photographic and ancillary services - 79961300 - Specialised photography services - 98000000 - Other community, social and personal services - 98300000 - Miscellaneous services ## Release History - 11 Sep 2020 at 14:36 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5b874266-53ff-4ad2-9881-96b4fc5578cf ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5b874266-53ff-4ad2-9881-96b4fc5578cf 11th September 2020 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/universityofsunderland/aspx/ Additional information on how to apply for this contract ## Notice URLs - http://services.sunderland.ac.uk/finance/sections/procurement/ - https://in-tendhost.co.uk/universityofsunderland/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-503b1665-5241-4980-8044-1ecc0e7b9b6f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-503b1665-5241-4980-8044-1ecc0e7b9b6f.json.