---
title: "Cemetery & Crematorium Administration System"
ocid: "ocds-b5fd17-50a0d682-ff22-4ea7-b7ac-9cb04d6bf808"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-50a0d682-ff22-4ea7-b7ac-9cb04d6bf808"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-50a0d682-ff22-4ea7-b7ac-9cb04d6bf808.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-50a0d682-ff22-4ea7-b7ac-9cb04d6bf808.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON"
published: "2025-05-27"
---

# Cemetery & Crematorium Administration System

Buyer: THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON  
Current stage: Award  
OCID: ocds-b5fd17-50a0d682-ff22-4ea7-b7ac-9cb04d6bf808

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## Summary

The procurement process, conducted by The Mayor and Commonalty and Citizens of the City of London, focused on acquiring a Cemetery & Crematorium Administration System for the City of London Cemetery and Crematorium. This institution serves as a significant burial and cremation site for Northeast London and parts of Southwest Essex. The contract was awarded to PlotBox (GSS (NI) Limited) under an open procedure aimed at full transparency. The contract, classified under the "Administration software package" industry category, is set for an initial duration of five years, starting from 28th April 2025, with the potential to extend for an additional two years. The total contract value, including the optional extension, amounts to £337,035 plus VAT. Key dates to note include the tender period's conclusion on 8th August 2024, and the process reached the award stage on 25th February 2025.

This tender offers considerable opportunities for growth for businesses specialising in software services, especially those focused on administration systems integrated with Geographic Information Systems (GIS) mapping. Companies with robust IT solutions that can ensure seamless integration with existing financial systems and improve operation efficiency would be well poised to benefit. While the contract in this instance has been awarded, similar opportunities frequently arise under open procedures, providing an accessible means for qualified businesses, including larger entities, to compete and expand their footprint in the public sector, particularly in the services category.

## Notice

The procurement process followed an Open Procedure, ensuring full transparency and compliance with public sector procurement regulations. Multiple submissions were received and evaluated against rigorous technical and commercial criteria, PlotBox (GSS (NI) Limited) wining the contract. The contract relates to: The City of London Cemetery and Crematorium is a major burial and cremation facility for Northeast London and part of Southwest Essex and is visited by around 250,000 people annually. Each year the City of London Cemetery and Crematorium carries out around 900 earth burials and 2600 cremations a year. The current burial and cremation administration system is used to record and manage burials and cremations. The Cemetery also still relies on hand-drawn maps dating back to when the cemetery was first opened in 1856. The Cemetery requires an end-to-end admin management system that is fully integrated with GIS mapping. This system should serve as the single source of truth and seamlessly link customer accounts and databases. Furthermore, the Cemetery has acquired a system capable of integrating with the City's finance systems. This will ensure a streamlined and efficient operation, enhancing the overall management of the Cemetery. The contract duration is for an initial period of 5 years with the option to extend for an additional 2 years. Value for 5 years: PS268,195.00+VAT Value including 2 yea extension: PS337,035.00+VAT

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/d32668da-a3aa-426c-a9a1-9b6c694f77bc |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 May 2025 |
| Submission deadline | 8 Aug 2024 |
| Future notice date | Not specified |
| Award date | 25 Feb 2025 |
| Contract period | 27 Apr 2025 - 27 Apr 2032 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £337,035 |
| Lots value | Not specified |
| Awards value | £337,035 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON |
| Additional buyers | CITY OF LONDON CORPORATION |
| Locality | LONDON |
| Post town | Central London |
| Postcode | EC2P 2EJ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI43 Haringey and Islington |
| Local authority | Islington |
| Electoral ward | Clerkenwell |
| Westminster constituency | Islington South and Finsbury |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PLOTBOX (GSS (NI |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48219300 - Administration software package

## Release History

- 27 May 2025 at 10:24 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/d32668da-a3aa-426c-a9a1-9b6c694f77bc
- 9 Jul 2024 at 14:55 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/848ce026-73be-48f1-8414-82a33626241d

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/d32668da-a3aa-426c-a9a1-9b6c694f77bc
  27th May 2025 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/848ce026-73be-48f1-8414-82a33626241d
  9th July 2024 - Opportunity notice on Contracts Finder
- https://www.capitalesourcing.com
  Cemetery & Crematorium Administration System

## Notice URLs

- http://www.cityoflondon.gov.uk

## Provenance

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