--- title: "Digital Inbound and Outbound Mail Services" ocid: "ocds-b5fd17-50bc5221-0829-4acf-b74f-7f1bcebe9f35" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-50bc5221-0829-4acf-b74f-7f1bcebe9f35" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-50bc5221-0829-4acf-b74f-7f1bcebe9f35.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-50bc5221-0829-4acf-b74f-7f1bcebe9f35.json" source: "Contracts Finder" current_stage: "Tender" buyer: "LONDON BOROUGH OF LAMBETH" published: "2022-10-12" --- # Digital Inbound and Outbound Mail Services Buyer: LONDON BOROUGH OF LAMBETH Current stage: Tender OCID: ocds-b5fd17-50bc5221-0829-4acf-b74f-7f1bcebe9f35 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-50bc5221-0829-4acf-b74f-7f1bcebe9f35) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-50bc5221-0829-4acf-b74f-7f1bcebe9f35.json) ## Summary The London Borough of Lambeth has initiated a tender process for the provision of Digital Inbound and Outbound Mail Services. This procurement falls under the services category and is classified under the CPV code for Printed matter and related products. The tender deadline is set for 16th November 2022, with the contract period expected to start on 1st March 2023 and last until 28th February 2026. The estimated contract value over the maximum term is £6,120,000 inclusive of VAT. The procurement method is an open procedure, and the buying organization seeks an integrated mail solution spanning inbound and outbound services, with a strong emphasis on digital capabilities and cost-effectiveness. This tender presents an opportunity for businesses specializing in mail services, software development, postal and telecommunications services, and digital printing services. Small and medium-sized enterprises (SMEs) are encouraged to participate in this procurement opportunity. The London Borough of Lambeth aims to achieve financial savings through contract innovations and mutually beneficial cost-saving initiatives. Businesses with experience in providing hybrid mail solutions and meeting the outlined requirements have the potential to secure a long-term contract with the council, contributing to the council's Responsible Procurement/Social Value Priorities. ## Notice Lambeth Council is seeking an innovative and cost-effective hybrid mail solution for both inbound and outbound mail, capable of fulfilling a broad range of requirements across various council services. The Council requires an integrated solution covering both Inbound and Outbound Mail services to be delivered as part of a single contract. The Council seek to procure a solution that will deliver the following outcomes: * Digital and physical (hybrid) inbound post solutions including digital sortation * Integrate with Council applications aligned with legislative and Council processes e.g., Electoral Sservices, Registrars etc. * Administer and manage Royal Mail services such as PO boxes, redirections, and licenses for the Council * Digital and physical outbound post solutions including registered, recorded, and special deliveries, large mail outs, options for brochures and inserts. * To provide full audit and management information, including a live dashboard * To have a clear and transparent cost and process for request for changes * Delivery of the Contract to time, specification, and budget * Governance and regular contract meetings * A commitment to the delivery of financial savings through contract innovations and mutually beneficial cost saving initiatives including QR and barcoding innovation * Contribute to the Councils Responsible Procurement/Social Value Priorities The contract is expected to be for an initial term of 3 years with 2 options to extend by further year each (3 + 1 + 1). The estimated contract value over the maximum term is PS6,120,000 (inclusive of VAT). ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/65d6d4cc-b4a3-40e1-9e79-2d1b8f72d120 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Oct 2022 | | Submission deadline | 16 Nov 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Mar 2023 - 28 Feb 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON BOROUGH OF LAMBETH | | Locality | LONDON | | Post town | South West London | | Postcode | SW2 1RW | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI45 Lambeth | | Local authority | Lambeth | | Electoral ward | Brixton Acre Lane | | Westminster constituency | Clapham and Brixton Hill | | Delivery location | Not specified | ## CPV Codes ### Divisions - 22 - Printed matter and related products - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 48 - Software package and information systems - 60 - Transport services (excl. Waste transport) - 64 - Postal and telecommunications services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 22000000 - Printed matter and related products - 30131000 - Mailroom equipment - 30131500 - Mail opening machines - 30131600 - Mail sealing machines - 30132100 - Mail-sorting equipment - 30133000 - Mailing equipment - 30133100 - Bulk-mailing equipment - 48000000 - Software package and information systems - 48223000 - Electronic mail software package - 60160000 - Mail transport by road - 64000000 - Postal and telecommunications services - 64110000 - Postal services - 64121100 - Mail delivery services - 64216120 - Electronic mail services - 72212223 - Electronic mail software development services - 72412000 - Electronic mail service provider - 79571000 - Mailing services - 79811000 - Digital printing services - 79824000 - Printing and distribution services - 79999100 - Scanning services ## Release History - 12 Oct 2022 at 14:04 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/65d6d4cc-b4a3-40e1-9e79-2d1b8f72d120 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/65d6d4cc-b4a3-40e1-9e79-2d1b8f72d120 12th October 2022 - Opportunity notice on Contracts Finder - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=53738&B=LBLAMBETH Additional data - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/18 User / Company ## Notice URLs - http://www.lambeth.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-50bc5221-0829-4acf-b74f-7f1bcebe9f35. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-50bc5221-0829-4acf-b74f-7f1bcebe9f35.json.