---
title: "Committees and Meetings Information System"
ocid: "ocds-b5fd17-511a50e8-2f26-4f7d-8f05-df523d036f57"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-511a50e8-2f26-4f7d-8f05-df523d036f57"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-511a50e8-2f26-4f7d-8f05-df523d036f57.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-511a50e8-2f26-4f7d-8f05-df523d036f57.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DERBY CITY COUNCIL"
published: "2019-12-19"
---

# Committees and Meetings Information System

Buyer: DERBY CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-511a50e8-2f26-4f7d-8f05-df523d036f57

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## Summary

The recent procurement process, initiated by Derby City Council, concerns the "Committees and Meetings Information System" (CMIS), aimed at establishing a board portal and committee management system. This service falls under the Information Systems category and is designated for use in Derby, located in the East Midlands. The current stage of the procurement is complete, with the contract having been awarded on 8th March 2019. The total contract value is £74,850 for a maximum period of 48 months, with an initial contract term running from 30th June 2019 to 29th June 2021, and potential extensions extending the term to 29th June 2023.

This tender presents significant opportunities for small and medium-sized enterprises (SMEs) specialising in digital solutions and information systems. Businesses that focus on developing management systems or software for public sector applications would be particularly well-suited to compete for future contracts of this nature. Engaging in this procurement process can facilitate business growth by connecting SMEs with public sector clients and providing a platform for expanding their service offerings within local government frameworks.

## Notice

CMIS Committee Management and Paperless Meetings - CMIS is a board portal and committee management system. The requirement is for one Supplier hosted version for Derby City Council meetings and another for Derby Homes Board meetings, and that these remain separate from each other i.e. as separate websites, separate invoices, but both covered by and paid for within the same contract. Procured via G-Cloud on the Digital Marketplace Additional information: May expire 29/06/2021 but 2 x 12 month extension options i.e. to 29/06/2023. PS74,850 Total Contract Value (across 48 month maximum duration), exclusive of VAT.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a836ac1c-266e-4fca-91a5-2c56db8d04ed |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Dec 2019 |
| Submission deadline | 8 Mar 2019 |
| Future notice date | Not specified |
| Award date | 8 Mar 2019 |
| Contract period | 29 Jun 2019 - 29 Jun 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £74,850 |
| Lots value | Not specified |
| Awards value | £74,850 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DERBY CITY COUNCIL |
| Locality | DERBY |
| Post town | Derby |
| Postcode | DE1 2FS |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF11 Derby |
| Local authority | Derby |
| Electoral ward | Darley |
| Westminster constituency | Derby South |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ASTECH CONSULTANTS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48810000 - Information systems

## Release History

- 19 Dec 2019 at 12:19 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/a836ac1c-266e-4fca-91a5-2c56db8d04ed

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/a836ac1c-266e-4fca-91a5-2c56db8d04ed
  19th December 2019 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-511a50e8-2f26-4f7d-8f05-df523d036f57. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-511a50e8-2f26-4f7d-8f05-df523d036f57.json.