---
title: "BFI Digitisation of Paper-Based Business Records - AWARD"
ocid: "ocds-b5fd17-51572b69-4b39-47ba-9e44-0102f7ef9e09"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-51572b69-4b39-47ba-9e44-0102f7ef9e09"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-51572b69-4b39-47ba-9e44-0102f7ef9e09.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-51572b69-4b39-47ba-9e44-0102f7ef9e09.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BFI"
published: "2020-01-27"
---

# BFI Digitisation of Paper-Based Business Records - AWARD

Buyer: BFI  
Current stage: Award  
OCID: ocds-b5fd17-51572b69-4b39-47ba-9e44-0102f7ef9e09

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## Summary

The British Film Institute (BFI) has completed a public procurement process for the digitisation of approximately 7,360 folders of business records, known as 'donor files'. This contract falls under the services category, specifically for scanning services, and took place at the BFI's Conservation Centre located in Berkhamsted, Hertfordshire (HP4 3TP). The procurement was conducted via an open procedure, with a contract period running from 23 August 2017 to 31 March 2018, and the tender period had a deadline of 10 August 2017. The awarded contract, which was valued at £10,259.55, was issued on 30 October 2017 to MISL Limited, who fulfilled the requirements outlined in the tender documentation.

This tender represents a significant opportunity for businesses specialising in digitisation and document management services. Companies that can offer advanced scanning capabilities, efficient logistics for handling large quantities of documents, and a strong understanding of preservation standards would be well-suited to compete in future contracts of a similar nature. Small and medium-sized enterprises (SMEs) and voluntary community and social enterprises (VCSEs) are particularly encouraged to engage, as such initiatives often aim to promote inclusivity within the supply chain.

## Notice

The BFI wishes to digitise circa 7360 folders of business records known as 'donor files' - a collection of paper-based documents dating from 1930s to the present day. These documents are retained in new A4 non-preservation standard card folders. Each folder is labelled with a unique barcode. The estimated number of sides for all 7360 files is 292,928. The files are currently stored in 185 bankers' boxes - in general office storage - at BFI's Conservation Centre in Berkhamsted, Hertfordshire, HP4 3TP. The successful contractor will collect the records from BFI Conservation Centre, transport them to their facilities, scan each document containing images and/or text, return documents to their folders and transport the folders back to their storage room at BFI Conservation Centre.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/120f3f32-628a-46a8-873d-ada48d926185 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Jan 2020 |
| Submission deadline | 10 Aug 2017 |
| Future notice date | Not specified |
| Award date | 30 Oct 2017 |
| Contract period | 22 Aug 2017 - 31 Mar 2018 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £10,259 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BFI |
| Locality | BERKHAMSTED |
| Post town | Hemel Hempstead |
| Postcode | HP4 3TP |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH27 South West Hertfordshire |
| Local authority | Dacorum |
| Electoral ward | Berkhamsted West |
| Westminster constituency | Harpenden and Berkhamsted |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MISL |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999100 - Scanning services

## Release History

- 27 Jan 2020 at 17:27 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/120f3f32-628a-46a8-873d-ada48d926185
- 1 Nov 2017 at 12:31 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/120f3f32-628a-46a8-873d-ada48d926185

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/120f3f32-628a-46a8-873d-ada48d926185
  27th January 2020 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-51572b69-4b39-47ba-9e44-0102f7ef9e09. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-51572b69-4b39-47ba-9e44-0102f7ef9e09.json.