---
title: "Electoral Management System"
ocid: "ocds-b5fd17-51abbd52-d45d-42eb-bf50-4a266f8f70df"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-51abbd52-d45d-42eb-bf50-4a266f8f70df"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-51abbd52-d45d-42eb-bf50-4a266f8f70df.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-51abbd52-d45d-42eb-bf50-4a266f8f70df.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "FOLKESTONE AND HYTHE DISTRICT COUNCIL"
published: "2022-01-27"
---

# Electoral Management System

Buyer: FOLKESTONE AND HYTHE DISTRICT COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-51abbd52-d45d-42eb-bf50-4a266f8f70df

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-51abbd52-d45d-42eb-bf50-4a266f8f70df)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-51abbd52-d45d-42eb-bf50-4a266f8f70df.json)

## Summary

The Folkestone and Hythe District Council is seeking vendors for the provision of an Electoral Management System through a direct award procurement process. This contract, valued at £67,100, falls under the software and IT services industry category, with a focus on enhancing electoral functionalities. The contract period begins on 3rd February 2022 and runs until 2nd February 2026. The tender was awarded on 27th January 2022, with a previous deadline for submission on 14th January 2022. The intended improvements include cloud-hosted capabilities, efficient polling district reviews, and digital canvassing applications to streamline electoral processes.

This opportunity may particularly benefit small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that specialise in software development and IT services. Companies with expertise in cloud-hosted solutions, electoral technologies, or innovative electoral management systems are encouraged to engage, as they can contribute to the operational efficiencies required by the council's elections team. The integration of modern technologies in electoral processes presents a fertile ground for growth in this sector.

## Notice

Provision of Electoral Management System to: * To uphold and maintain the functionality of what the current EMS can do, to achieve the ERO and RO standards set by legislation and the Electoral Commission. * Enable the team to work with mapping functionality to make polling district reviews and boundary changes a lot more efficient by end of March 2022. * A supplier that has the ability to be cloud-hosted now or in the future. * A better postal vote scanning software package that doesn't rely on Kofax or any other subsidiary software package that needs specialist attention from our IT department. * To have a canvassing application for digital door knocking. * To have new and innovative ways to bring about efficiencies within the elections team during election timetables or annual registration activities. Direct Award via CCS Gcloud12 (RM1557.12).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/73fe1655-86b0-4022-ac16-d357012e9486 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Jan 2022 |
| Submission deadline | 14 Jan 2022 |
| Future notice date | Not specified |
| Award date | 27 Jan 2022 |
| Contract period | 3 Feb 2022 - 2 Feb 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £67,100 |
| Lots value | Not specified |
| Awards value | £67,100 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FOLKESTONE AND HYTHE DISTRICT COUNCIL |
| Locality | FOLKESTONE |
| Post town | Canterbury |
| Postcode | CT20 2QY |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ4 Kent |
| ITL 3 | TLJ44 East Kent |
| Local authority | Folkestone and Hythe |
| Electoral ward | Folkestone Central |
| Westminster constituency | Folkestone and Hythe |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DEMOCRACY COUNTS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 27 Jan 2022 at 15:41 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/73fe1655-86b0-4022-ac16-d357012e9486

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/73fe1655-86b0-4022-ac16-d357012e9486
  27th January 2022 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://www.folkestone-hythe.gov.uk/your-council/council-information/contracting

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-51abbd52-d45d-42eb-bf50-4a266f8f70df. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-51abbd52-d45d-42eb-bf50-4a266f8f70df.json.