--- title: "Electronic Document and Records Management System (EDRMS)" ocid: "ocds-b5fd17-51ad2f99-712d-47e1-ad03-be22fcbd0f2e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-51ad2f99-712d-47e1-ad03-be22fcbd0f2e" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-51ad2f99-712d-47e1-ad03-be22fcbd0f2e.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-51ad2f99-712d-47e1-ad03-be22fcbd0f2e.json" source: "Contracts Finder" current_stage: "Award" buyer: "WATER SERVICES REGULATION AUTHORITY" published: "2017-03-22" --- # Electronic Document and Records Management System (EDRMS) Buyer: WATER SERVICES REGULATION AUTHORITY Current stage: Award OCID: ocds-b5fd17-51ad2f99-712d-47e1-ad03-be22fcbd0f2e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-51ad2f99-712d-47e1-ad03-be22fcbd0f2e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-51ad2f99-712d-47e1-ad03-be22fcbd0f2e.json) ## Summary The procurement process for an Electronic Document and Records Management System (EDRMS) was initiated by the Water Services Regulation Authority, based in Birmingham, England. This project aims to enhance the management of digital information and records within the organisation. The tender was in the planning stage, with the contract period starting on 5th December 2016 and running until 5th December 2021. The tender period concluded on 17th October 2016, and the project falls under the services category with a classification for records management (CPV code 79996100). This tender presents significant growth opportunities for businesses specialising in information technology and management services, particularly those experienced in Microsoft SharePoint solutions. Small and medium-sized enterprises (SMEs) could leverage their agility and innovative approaches to deliver the required functionalities, including potential plug-ins and applications that enhance the core system. Given that the contract is on a call-off basis, businesses should be prepared to offer flexible and scalable solutions that meet evolving organisational needs. ## Notice 1. The delivery of an EDRMS is a goal of the Business Transformation Programme due for completion in March 2017. The purpose of the project is to provide an application that supports the whole organisation in the management of digital information and records. 2. The core application will be based on Microsoft SharePoint online (part of Office 365). 3. Requirements must be met using this application. Where necessary plug-ins, apps and other tools can be recommended to provide required functionality. 4. Where additional applications are considered this must be where SharePoint cannot meet the requirement or where the delivery of the requirement will be significantly enhanced. Where these are considered, they must be costed into the solution. 5. Ofwat is structured into 8 Programmes and 7 Pools and staff are based in office locations in Birmingham and London. 6. Currently electronic files can be stored on files shares within a personal folder, a programme/pool file share or files can be uploaded to a public drive for sharing across the organisation. Ofwat currently hold 3TB worth of data. The intranet 'Bubble' is based on an on-premise SharePoint 2010 platform. Programmes and Pools use SharePoint to various degrees with some areas using it to store and collaborate on all their files whereas other areas use it solely for published documents and work within their file shares. 7. There is a large paper store which Ofwat are looking to review and dispose of files which are no longer required, send files to the National Archives as required and digitise the remaining files. This is being performed under a separate project, which will interface to the capability provided by this solution. Additional information: Please note that this contract is under a call-off terms basis so it is difficult to quantify exact spend. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/546b7e8b-3dcc-41ce-9bc8-bb86c573661b | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - | | Tender suitability | SME | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Mar 2017 | | Submission deadline | 17 Oct 2016 | | Future notice date | Not specified | | Award date | 2 Dec 2016 | | Contract period | 5 Dec 2016 - 5 Dec 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WATER SERVICES REGULATION AUTHORITY | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B5 4UA | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Ladywood | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG West Midlands (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | SOFTCAT | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79996100 - Records management ## Release History - 22 Mar 2017 at 16:17 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/546b7e8b-3dcc-41ce-9bc8-bb86c573661b - 2 Mar 2017 at 13:50 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/546b7e8b-3dcc-41ce-9bc8-bb86c573661b ## Documents - https://www.contractsfinder.service.gov.uk/Notice/546b7e8b-3dcc-41ce-9bc8-bb86c573661b 22nd March 2017 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d090fc7b-6ac5-4fff-89ba-232f2530274f ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-51ad2f99-712d-47e1-ad03-be22fcbd0f2e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-51ad2f99-712d-47e1-ad03-be22fcbd0f2e.json.