---
title: "Archiving of Medical Documents"
ocid: "ocds-b5fd17-52c2b642-fee0-46af-b09a-f3bcebfdb4d4"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-52c2b642-fee0-46af-b09a-f3bcebfdb4d4"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-52c2b642-fee0-46af-b09a-f3bcebfdb4d4.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-52c2b642-fee0-46af-b09a-f3bcebfdb4d4.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "SOUTHPORT & ORMSKIRK HOSPITAL NHS TRUST"
published: "2017-03-01"
---

# Archiving of Medical Documents

Buyer: SOUTHPORT & ORMSKIRK HOSPITAL NHS TRUST  
Current stage: Tender  
OCID: ocds-b5fd17-52c2b642-fee0-46af-b09a-f3bcebfdb4d4

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## Summary

The Southport and Ormskirk Hospital NHS Trust is currently seeking quotations for the archiving of medical documents, specifically for the storage of 500 boxes of medical notes. This procurement falls under the healthcare industry and is classified as an archiving service (CPV code 79995100). The tender period will end on 8th March 2017, with the contract period set to commence on 1st April 2017 and concluding on 31st March 2025. Businesses interested in this opportunity should prepare to submit their bids by the specified deadline.

This tender presents valuable opportunities for companies specialising in archiving and storage services, particularly those able to demonstrate compliance with information governance and secure handling of sensitive documents. Businesses, especially small and medium enterprises (SMEs), which can offer solutions for long-term storage, scan on demand, or electronic storage are well-positioned to compete. Addressing the Trust’s specific requirements, such as robust indexing and secure transmission of records, will be critical for winning this contract.

## Notice

Southport and Ormskirk Hospital NHS Trust (SOHT) are looking to appoint a provider going forward to provide the following; SOHT are looking for quotations for the storage of 500 boxes containing medical notes. It is unlikely that we would require access once in storage but we would like 3 separate quotes for the following requirements. 15kg weight limit W x 340mm - L x 400mm - D x 270mm Please can you provide quotations for the following for the 500 boxes. * Standard long term storage * Storage including scan on demand * Total electronic storage Information Governance requirements The provider must be able to demonstrate: * Compliance with the IG Toolkit (https://www.igt.hscic.gov.uk * Secure collection of records from locations around West Lancashire and Sefton * Robust indexing of records for document retrieval * Secure transmission of records if retrieval is required, e.g. means of secure email Additional information: Southport and Ormskirk Hospital NHS Trust will be conducting a mini competition for the archiving solution. The documents are available to suppliers through EU Supply eProcurement portal (link below and please click on current tender opportunities); Tender no 26949 https://uk.eu-supply.com/login.asp?B=UK&code=1

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8b508e59-80c3-4bd1-9d92-ae8ad42d8068 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Other - |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Mar 2017 |
| Submission deadline | 8 Mar 2017 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 Mar 2017 - 31 Mar 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTHPORT & ORMSKIRK HOSPITAL NHS TRUST |
| Locality | SOUTHPORT |
| Post town | Preston |
| Postcode | PR8 6PN |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD7 Merseyside |
| ITL 3 | TLD73 Sefton |
| Local authority | Sefton |
| Electoral ward | Kew |
| Westminster constituency | Southport |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79995100 - Archiving services

## Release History

- 1 Mar 2017 at 13:01 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8b508e59-80c3-4bd1-9d92-ae8ad42d8068

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/8b508e59-80c3-4bd1-9d92-ae8ad42d8068
  1st March 2017 - Opportunity notice on Contracts Finder

## Notice URLs

- https://uk.eu-supply.com/login.asp?B=UK&code=1
- https://www.igt.hscic.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-52c2b642-fee0-46af-b09a-f3bcebfdb4d4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-52c2b642-fee0-46af-b09a-f3bcebfdb4d4.json.