--- title: "Financial Management System" ocid: "ocds-b5fd17-5338e742-554b-4a17-ac13-0e421e1f4667" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5338e742-554b-4a17-ac13-0e421e1f4667" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5338e742-554b-4a17-ac13-0e421e1f4667.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-5338e742-554b-4a17-ac13-0e421e1f4667.json" source: "Contracts Finder" current_stage: "Award" buyer: "DERBY CITY COUNCIL" published: "2023-03-09" --- # Financial Management System Buyer: DERBY CITY COUNCIL Current stage: Award OCID: ocds-b5fd17-5338e742-554b-4a17-ac13-0e421e1f4667 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-5338e742-554b-4a17-ac13-0e421e1f4667) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-5338e742-554b-4a17-ac13-0e421e1f4667.json) ## Summary The Derby City Council is procuring a Financial Management System for various entities within its jurisdiction, including schools and Derby Homes Limited. The contract period is envisioned to be 5 years, starting in January 2022 and ending in December 2026, with an option to extend up to 10 years based on performance. Organisations interested in bidding must submit their documentation by 09/08/2021 and the deadline for returns is 19/08/2021. The procurement method is selective, with a competitive procedure involving negotiation. This tender for a Financial Management System by the Derby City Council presents an opportunity for businesses in the business software development and services sector. Companies providing solutions in budgeting, forecasting, accounts management, procurement, and reporting are well-suited to compete. The procurement process is currently at the award stage, offering potential growth prospects for organisations with expertise in financial management software. ## Notice Derby City Council (the Council) is undertaking this procurement (on behalf of the Council, Derby Homes Limited (the Council's Arm's Length Management Organization), and schools within the Derby City Council's boundaries to establish a contract for a Financial Management System which delivers the following functions: Budget setting and forecasting, Management Accounts and statement of accounts, Capital Accounting, Procurement to Pay, Accounts Receivable and Recovery, Cash Management, and Reporting The process will be as follows. Organisations can make an Expression of Interest (EOI) to become Bidders. All organisations that make an EOI will have access to and submit a response to the Invitation to Submit Initial Tender (ISIT) documents. An examination will be made to establish the completeness of submitted ISIT Bids. The Council reserves the right to disqualify any Bid which is incomplete. Complete ISIT Bids will initially be evaluated to ensure that all the stated essential qualifying criteria will be met. All Bids which meet the essential qualifying criteria will be evaluated in full against the award criteria - this is explained in further detail on the following pages A maximum of 4 shortlisted Bidders, those which scored highest for their ISIT Bids, will be invited to receive a final specification and Invitation to Submit Final Tenders (ISFT) with a period of negotiation, and submit a response An examination will be made to establish the completeness of submitted Bids. The Council reserves the right to disqualify any Bid which is incomplete Complete Bids will be evaluated in full against the award criteria A standstill period will be followed after intention to award to the highest scoring Bid. The initial contract period is 5 years; the contract is estimated to commence January 2022 and expire December 2026. There will be an option to extend the contract by a further period or periods of up to 5 years subject to satisfactory performance and business needs. The maximum contract period is 10 years. Please note, suppliers wishing to express interest and obtain the documentation, must do so by 23:59 on 09/08/2021. It is recommended that you express an interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 10:00 on 19/08/2021. Please visit the Council's e-tendering portal https://www.eastmidstenders.org where you can express interest and obtain the documents. Please note we will only accept expressions of interest through the e-tendering system. Please search for TD1769. Additional information: Please note, suppliers wishing to express interest and obtain the documentation, must do so by 23:59 on 09/08/2021. It is recommended that you express an interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 10:00 on 19/08/2021. Please visit the Council's e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents. Please note we will only accept expressions of interest through the e-tendering system. Please search for TD1769. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/32592888-ee06-45a9-8754-eb3ef4c79e5b | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Competitive procedure with negotiation (above threshold) | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Mar 2023 | | Submission deadline | 19 Aug 2021 | | Future notice date | Not specified | | Award date | 18 Oct 2021 | | Contract period | 3 Jan 2022 - 31 Dec 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £3,320,000 | | Lots value | Not specified | | Awards value | £3,320,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DERBY CITY COUNCIL | | Locality | DERBY | | Post town | Derby | | Postcode | DE1 2FS | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF11 Derby | | Local authority | Derby | | Electoral ward | Darley | | Westminster constituency | Derby South | | Delivery location | TLF East Midlands (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | TECHNOLOGY ONE | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48400000 - Business transaction and personal business software package - 72212400 - Business transaction and personal business software development services ## Release History - 9 Mar 2023 at 11:17 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/32592888-ee06-45a9-8754-eb3ef4c79e5b - 9 Jul 2021 at 12:03 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/af73f3ae-ec35-4bf7-b89a-02aae3bc6c54 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/32592888-ee06-45a9-8754-eb3ef4c79e5b 9th March 2023 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/af73f3ae-ec35-4bf7-b89a-02aae3bc6c54 9th July 2021 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.eastmidstenders.org - https://www.eastmidstenders.org ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-5338e742-554b-4a17-ac13-0e421e1f4667. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-5338e742-554b-4a17-ac13-0e421e1f4667.json.