--- title: "Financial Records Management System" ocid: "ocds-b5fd17-539b1350-b753-446b-9f28-2ddfc467a749" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-539b1350-b753-446b-9f28-2ddfc467a749" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-539b1350-b753-446b-9f28-2ddfc467a749.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-539b1350-b753-446b-9f28-2ddfc467a749.json" source: "Contracts Finder" current_stage: "Award" buyer: "GOVERNMENT LEGAL DEPARTMENT" published: "2026-03-20" --- # Financial Records Management System Buyer: GOVERNMENT LEGAL DEPARTMENT Current stage: Award OCID: ocds-b5fd17-539b1350-b753-446b-9f28-2ddfc467a749 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-539b1350-b753-446b-9f28-2ddfc467a749) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-539b1350-b753-446b-9f28-2ddfc467a749.json) ## Summary The Government Legal Department (GLD) has completed the award process for a call-off contract under the Crown Commercial Service Framework RM6175 (Lot 2). The contract is for the provision of a managed Financial Records Management System in the records management category, to support supplier invoice processing and associated tasks. This contract, valued at £448,472 excluding VAT, spans a period from 20th March 2026 to 19th March 2029, with provisions for two optional 12-month extensions. The procurement method was selective, utilising a mini-competition compliant with the Public Contracts Regulations 2015, aiming to integrate seamlessly with GLD's financial systems and ensuring secure data handling within the United Kingdom. This tender presents significant growth opportunities for businesses specialising in digital records management, particularly those equipped to offer intelligent data capture, workflow approval solutions, and secure storage. Given its classification under records management, businesses in the tech sector with expertise in secure, end-to-end digital solutions are well-suited to engage in such contracts. SMEs, such as Offsite Archive Storage & Integrated Services (UK) Ltd, which have been awarded the contract, demonstrate that smaller companies can compete successfully for substantial governmental contracts, further enhancing their business reputation and capacity in government procurement. This tender is particularly advantageous for innovative firms seeking to expand their portfolio in public sector services. ## Notice The Government Legal Department (GLD) has awarded a call-off contract under Crown Commercial Service Framework RM6175 (Lot 2) for the provision of a managed Financial Records Management System to support supplier invoice processing and associated records management. The service comprises a secure, end-to-end digital solution including invoice receipt, intelligent data capture and validation, workflow approval, integration with GLD financial systems, secure storage, and ongoing service management. The contract has been awarded following a compliant mini-competition in accordance with the Public Contracts Regulations 2015. The total estimated value of the contract is PS448,472 (excluding VAT), inclusive of the initial 3-year term and two optional 12-month extensions. This value is an estimate based on expected demand and pricing submitted at tender stage; no minimum spend or guaranteed value is committed under the contract, and actual expenditure will be demand-led over the contract term. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5cd51891-506b-47b1-942e-0044dbd6e3f1 | | Notice type | Award Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Call-off from a framework agreement | | Tender suitability | SME | | Awardee scale | SME | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Mar 2026 | | Submission deadline | 27 Feb 2026 | | Future notice date | Not specified | | Award date | 20 Mar 2026 | | Contract period | 20 Mar 2026 - 19 Mar 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £448,472 | | Lots value | Not specified | | Awards value | £448,472 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | GOVERNMENT LEGAL DEPARTMENT | | Locality | LONDON | | Post town | South West London | | Postcode | SW1H 9GL | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | OFFSITE ARCHIVE STORAGE & INTEGRATED SERVICES (UK | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79996100 - Records management ## Release History - 20 Mar 2026 at 14:39 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/5cd51891-506b-47b1-942e-0044dbd6e3f1 - 20 Mar 2026 at 14:39 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/5cd51891-506b-47b1-942e-0044dbd6e3f1 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5cd51891-506b-47b1-942e-0044dbd6e3f1 20th March 2026 - Awarded contract notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-539b1350-b753-446b-9f28-2ddfc467a749. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-539b1350-b753-446b-9f28-2ddfc467a749.json.