--- title: "Prior Information Notice for Cinema Services" ocid: "ocds-b5fd17-53e3db7d-2969-419e-a3de-8876dc87b241" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-53e3db7d-2969-419e-a3de-8876dc87b241" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-53e3db7d-2969-419e-a3de-8876dc87b241.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-53e3db7d-2969-419e-a3de-8876dc87b241.json" source: "Contracts Finder" current_stage: "Planning" buyer: "ROYSTON TOWN COUNCIL" published: "2024-01-05" --- # Prior Information Notice for Cinema Services Buyer: ROYSTON TOWN COUNCIL Current stage: Planning OCID: ocds-b5fd17-53e3db7d-2969-419e-a3de-8876dc87b241 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-53e3db7d-2969-419e-a3de-8876dc87b241) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-53e3db7d-2969-419e-a3de-8876dc87b241.json) ## Summary The Royston Town Council is planning a procurement process for cinema services in Royston. The tender title is "Prior Information Notice for Cinema Services", falling under the industry category of motion picture projection and entertainment services. The procurement stage is currently at the planning phase, with a deadline for the submission of expressions of interest set for 9th February 2024. The engagement end date is 9th February 2024. The buying organization, Royston Town Council, will be conducting the procurement process using Regulation 53 of Public Contracts Regulations 2015. This upcoming tender for cinema services in Royston presents an opportunity for businesses in the entertainment and cultural sector. Companies involved in motion picture projection, theatre events, and community outreach programs would be well-suited to compete. The procurement process will involve the operation and management of a cinema facility, scheduling film screenings, and coordinating special events. Interested parties are encouraged to express their interest by the deadline to potentially collaborate with Royston Town Council in enhancing the cultural experience for Royston residents. ## Notice 1. Introduction: Royston Town Council is pleased to announce the upcoming procurement process for the provision of cinema services in Royston. 2. Short description: Royston Town Council is committed to providing vibrant and accessible cultural opportunities for its residents. The selected provider will play a crucial role in enhancing the cultural offerings and community engagement within the town. 3. Background: Royston Picture Palace originally opened in 2013. In December 2019, management of the cinema became a collaboration between Royston Town Council and Saffron Screen (a similar community-focused cinema in Saffron Walden, Essex). Screenings take place on Friday, Saturday and Sunday evenings, with matinee showings on Saturdays and Sundays as well. Saffron Screen gave notice in July 2023 but continued to operate with additional funding support up until end of December 2023. The cinema has been run as a not-for-profit enterprise with the support of volunteer duty staff. 4. Scope of Services: The anticipated scope of services includes, but is not limited to: * Operation and management of a cinema facility. * Further scope to run theatre and live music events in addition to cinema screenings. * Programming and scheduling of film screenings. * Coordination of special events, film festivals, and community outreach programs. * Maintenance and upkeep of cinema facilities in conjunction with the council. 5. Contract Duration: The contract duration is negotiable subject to mutual agreement. 6. Procurement Process: The procurement process will be conducted in accordance with Regulation 53 of Public Contracts Regulations 2015, and further details will be provided in the tender documents. 7. Market Engagement: To facilitate open and constructive communication, Royston Town Council will provide opportunities for potential providers to seek clarification on any aspect of the upcoming procurement. Further details can be obtained by emailing town.clerk@roystontowncouncil.gov.uk. 8. Expression of Interest: Interested parties are invited to express their interest in participating in the upcoming procurement process by submitting an outline proposal using the contact information below. 9. Contact Information: For any queries or additional information, please contact the Town Clerk, at town.clerk@roystontowncouncil.gov.uk or 01763 245484. 10. Important Dates: * Anticipated Release of Procurement Documents: following receipt of expressions of interest. * Deadline for Submission of Expressions of Interest: 9th February 2024 Royston Town Council looks forward to engaging with interested providers and working collaboratively to enhance the cinema experience for the residents of Royston. Royston Town Council, Town Hall, Melbourn Street, Royston, SG8 7DA. www.roystontowncouncil.gov.uk ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f87c063f-3fc0-4b93-9d2d-14e3a2ff48ca | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Jan 2024 | | Submission deadline | Not specified | | Future notice date | 9 Feb 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ROYSTON TOWN COUNCIL | | Locality | ROYSTON | | Post town | Stevenage | | Postcode | SG8 7BZ | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH26 North and East Hertfordshire | | Local authority | North Hertfordshire | | Electoral ward | Royston Palace | | Westminster constituency | North East Hertfordshire | | Delivery location | Not specified | ## CPV Codes ### Divisions - 92 - Recreational, cultural and sporting services ### Codes - 92130000 - Motion picture projection services - 92300000 - Entertainment services ## Release History - 5 Jan 2024 at 11:33 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/f87c063f-3fc0-4b93-9d2d-14e3a2ff48ca - 5 Jan 2024 at 11:18 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/f87c063f-3fc0-4b93-9d2d-14e3a2ff48ca ## Documents - https://www.contractsfinder.service.gov.uk/Notice/f87c063f-3fc0-4b93-9d2d-14e3a2ff48ca 5th January 2024 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/afc88889-d15f-450b-948b-25f4152e6fd6 Background information ## Notice URLs - http://roystontowncouncil.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-53e3db7d-2969-419e-a3de-8876dc87b241. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-53e3db7d-2969-419e-a3de-8876dc87b241.json.