---
title: "Replacement of Corporate Document Management System (DMS)"
ocid: "ocds-b5fd17-55bdc0b4-20a3-4703-a08a-a90657efdb9a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-55bdc0b4-20a3-4703-a08a-a90657efdb9a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-55bdc0b4-20a3-4703-a08a-a90657efdb9a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-55bdc0b4-20a3-4703-a08a-a90657efdb9a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HAMPSHIRE COUNTY COUNCIL"
published: "2025-11-07"
---

# Replacement of Corporate Document Management System (DMS)

Buyer: HAMPSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-55bdc0b4-20a3-4703-a08a-a90657efdb9a

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## Summary

In a recent procurement process overseen by Hampshire County Council, a contract has been awarded for the "Replacement of Corporate Document Management System (DMS)" project. This procurement involves the adoption of a cloud-hosted Corporate Electronic Document Management solution, transitioning from the CCube EDRMS to the CCube Cloud EDMS, including document migration and licence transfer. Valued at £188,705, the contract runs from 31 August 2024 to 30 August 2027, and falls under the services category within the system, storage, and content management software industry (CPV code: 48780000). The procurement method utilised was selective, executed through a call-off from a framework agreement, and it was specifically organised for the South East region of the United Kingdom.

The awarded contract presents growth opportunities particularly for SMEs specialising in cloud computing and document management solutions. Companies well-suited to participate in similar tenders include those with expertise in software migration, cloud hosting services, and digital documentation systems. Such tenders are ideal for businesses aiming to expand their footprint in public sector contracts and leverage opportunities in content management services. Engaging in this sector allows companies to showcase and refine their technological solutions while contributing to significant digital transformations in public service infrastructure.

## Notice

THIS IS A NOTICE ON BEHALF OR ARUN DISTRICT COUNCIL The Authority has awarded a contract for the the provision of a cloud hosted Corporate Electronic Document Management solution, via the NHS SBS SLA reference: RM_031 . The contracts includes an upgrade from CCube EDRMS to CCube Cloud EDMS, transfer of licence & migration of documents. The Contract will be for a period of 3 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/11f0f2ff-0df7-49c7-ac34-1d90078e7519 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Nov 2025 |
| Submission deadline | 29 Mar 2024 |
| Future notice date | Not specified |
| Award date | 29 Aug 2024 |
| Contract period | 30 Aug 2024 - 30 Aug 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £188,705 |
| Lots value | Not specified |
| Awards value | £188,705 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HAMPSHIRE COUNTY COUNCIL |
| Locality | WEST SUSSEX |
| Post town | Brighton |
| Postcode | BN17 5LF |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ27 West Sussex (South West) |
| Local authority | Arun |
| Electoral ward | River |
| Westminster constituency | Bognor Regis and Littlehampton |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | CCUBE SOLUTIONS; OITUK |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48780000 - System, storage and content management software package

## Release History

- 7 Nov 2025 at 15:22 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/11f0f2ff-0df7-49c7-ac34-1d90078e7519
- 18 Sep 2024 at 14:16 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/11f0f2ff-0df7-49c7-ac34-1d90078e7519

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/11f0f2ff-0df7-49c7-ac34-1d90078e7519
  18th September 2024 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-55bdc0b4-20a3-4703-a08a-a90657efdb9a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-55bdc0b4-20a3-4703-a08a-a90657efdb9a.json.