--- title: "Holiday Activities and Food Programme (HAF)" ocid: "ocds-b5fd17-565e3ea5-8109-4ec4-8c9b-e03b535d8a94" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-565e3ea5-8109-4ec4-8c9b-e03b535d8a94" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-565e3ea5-8109-4ec4-8c9b-e03b535d8a94.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-565e3ea5-8109-4ec4-8c9b-e03b535d8a94.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SWINDON BOROUGH COUNCIL" published: "2025-02-18" --- # Holiday Activities and Food Programme (HAF) Buyer: SWINDON BOROUGH COUNCIL Current stage: Tender OCID: ocds-b5fd17-565e3ea5-8109-4ec4-8c9b-e03b535d8a94 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-565e3ea5-8109-4ec4-8c9b-e03b535d8a94) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-565e3ea5-8109-4ec4-8c9b-e03b535d8a94.json) ## Summary Swindon Borough Council has initiated an open procurement process for the provision of the Holiday Activities and Food Programme (HAF). The tender targets services within the education and training sector and involves activities during the Spring, Summer, and Winter school holidays, offering nutritious meals to children aged 4-16. The procurement is at the tender stage, with key deadlines including clarifications by 11 March 2025 and tender submissions by 18 March 2025, 1200 hrs UK Local time. The contract will commence on 11 May 2025 and end on 18 February 2029. The total potential value of the contract is £3,000,000, with an estimated initial term value of £750,000 for 12 months. The process follows an open procedure, above the threshold, suitable for SMEs and VCSEs. This tender presents significant opportunities for businesses in education, health, entertainment, sport, and holiday camp services. It supports business growth by integrating health and nutrition education, physical activities, and social engagement. Businesses that have experience with children’s services, especially within the framework of educational and physical well-being, would be well-suited to compete. Providers must adhere to the HAF standards defined by the DfE, ensuring high-quality service delivery. The funding per session varies based on the type of provision, with a focus on primary and secondary school-aged children and those with special educational needs. ## Notice Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of the Holiday Activities and Food Programme (HAF). Swindon Borough Council are looking to procure a Framework of providers to provide services against the Holiday Activities and Food Programme (HAF). Activity must take place only within the Spring, Summer and Winter school term holidays. All sessions must be a minimum of 4-hours in length, and offer a nutritious meal to all eligible children in attendance, at every session. Aged 4-16. The aims of the programme are to ensure children eligible for HAF are able to: * Eat more healthily and have a greater knowledge of health and nutrition (there needs to be opportunities families to learn about nutrition and advice on support available) * Be more physically active, and partake in physical and enriching activities (which support the development of resilience, character and wellbeing along with their wider educational attainment) * To socialise and be more engaged with schools and local services * Make communities safer and combat social isolation Providers delivering Holiday Activities and Food Programme (HAF) provision in Swindon will be required to meet the HAF standards as defined by the DfE and outlined within the Specification. Funding rates will be broken down by 'Activity Type', as outlined below (per booking, per 4-hour session): Activity Type: Activity Type Title: Set price per session (minimum 4 hours), per individual booking: Activity Type 1 Universal provision for primary school aged children PS28 Activity Type 2 Universal provision for secondary school aged children PS28 Activity Type 3 Specialist provision for children with targeted or specialist special educational needs and / or disabilities (SEND). PS75 The estimated total of the initial term ( 12 months ) for the contract is PS750000 and the total potential value of the contract is PS3,000,000 for the 4 years.. Full details relating to the Services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 11th March 2025, 1200 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 19th March 2025, 1200 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice/Contr ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/44ea27c0-98ab-44a6-8533-e8e0ff554a31 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Feb 2025 | | Submission deadline | 19 Mar 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 10 May 2025 - 18 Feb 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £3,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SWINDON BOROUGH COUNCIL | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN1 2JH | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Eastcott | | Westminster constituency | Swindon South | | Delivery location | Not specified | ## CPV Codes ### Divisions - 55 - Hotel, restaurant and retail trade services - 80 - Education and training services - 85 - Health and social work services - 92 - Recreational, cultural and sporting services - 98 - Other community, social and personal services ### Codes - 55243000 - Children's holiday-camp services - 80000000 - Education and training services - 85000000 - Health and social work services - 92300000 - Entertainment services - 92620000 - Sport-related services - 98330000 - Physical well-being services ## Release History - 18 Feb 2025 at 15:09 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/44ea27c0-98ab-44a6-8533-e8e0ff554a31 - 18 Feb 2025 at 14:15 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5aa12c91-22e5-4d26-bfad-98342515112c ## Documents - https://www.contractsfinder.service.gov.uk/Notice/44ea27c0-98ab-44a6-8533-e8e0ff554a31 18th February 2025 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/5aa12c91-22e5-4d26-bfad-98342515112c 18th February 2025 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.swindon.gov.uk/ - https://www.supplyingthesouthwest.org.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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