---
title: "Collection Care Database"
ocid: "ocds-b5fd17-567cf488-6834-41c8-8d85-a5b02064298d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-567cf488-6834-41c8-8d85-a5b02064298d"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-567cf488-6834-41c8-8d85-a5b02064298d.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-567cf488-6834-41c8-8d85-a5b02064298d.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE NATIONAL ARCHIVES"
published: "2017-08-22"
---

# Collection Care Database

Buyer: THE NATIONAL ARCHIVES  
Current stage: Award  
OCID: ocds-b5fd17-567cf488-6834-41c8-8d85-a5b02064298d

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## Summary

The National Archives, located in Richmond, England, is seeking a supplier to develop a "Collection Care Database" as part of a tender process initiated on April 6, 2017. This project aims to transition from various internally-hosted datasets to a consolidated cloud solution, with a strong preference for a Software as a Service (SaaS) model. The tender period concluded on May 12, 2017, while the contract is scheduled to commence on June 11, 2017, and run until June 10, 2020. The procurement method is open, allowing for a broad range of submissions, which would be particularly relevant for businesses in the software and IT services sectors.

This opportunity presents a significant chance for growth for software development firms, especially those with proven solutions that align with the requirements outlined in the tender documentation. Companies specialised in cloud computing, software as a service (SaaS), and database management systems would be well-positioned to compete effectively in this tender. By leveraging existing technology and minimising custom development, these businesses could meet the National Archives' needs efficiently and economically.

## Notice

The purpose of this Procurement Process is for The National Archives (TNA) to select a Supplier to deliver a database solution for its Collection Care department (CCD). Our aim is to shift from a series of ad-hoc, internally-hosted datasets to a unified cloud solution. Our strong preference is for the solution to be based on a pre-existing and demonstrably functional solution, which would require minimal configuration and/or development in order to meet the functional requirements described in Section 5 of the Invitation to Tender document. Whilst our strong preference is for the solution to be delivered as Software as a Service (SaaS), Potential Suppliers may submit solutions using alternative architecture such as an on-premise or hybrid model - as long as the solution meets the functional requirements described in Section 5 of the Invitation to Tender document, within the budget as declared in Section 1.3 of the Invitation to Tender document.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/9421bd60-080c-4665-a9c4-185d9ab94a71 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Aug 2017 |
| Submission deadline | 12 May 2017 |
| Future notice date | Not specified |
| Award date | 21 Aug 2017 |
| Contract period | 28 Aug 2017 - 28 Aug 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £33,840 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE NATIONAL ARCHIVES |
| Locality | RICHMOND |
| Post town | Twickenham |
| Postcode | TW9 4DU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI7 Outer London - West and North West |
| ITL 3 | TLI75 Hounslow and Richmond upon Thames |
| Local authority | Richmond upon Thames |
| Electoral ward | Kew |
| Westminster constituency | Richmond Park |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | NAQODA |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 22 Aug 2017 at 12:14 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/9421bd60-080c-4665-a9c4-185d9ab94a71
- 2 May 2017 at 12:37 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5301a217-be44-4ed1-a4cb-1cdc301630d5
- 25 Apr 2017 at 09:28 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5301a217-be44-4ed1-a4cb-1cdc301630d5
- 20 Apr 2017 at 11:22 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5301a217-be44-4ed1-a4cb-1cdc301630d5
- 20 Apr 2017 at 11:15 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5301a217-be44-4ed1-a4cb-1cdc301630d5
- 6 Apr 2017 at 14:33 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5301a217-be44-4ed1-a4cb-1cdc301630d5

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/9421bd60-080c-4665-a9c4-185d9ab94a71
  22nd August 2017 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/5301a217-be44-4ed1-a4cb-1cdc301630d5
  2nd May 2017 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/fe8f1b07-9055-4b79-bdad-3fcc286c4070
  Invitation to Tender
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/8fb8aa91-21ee-45ee-af2a-5c7d0e9f2405
  Clarification questions and responses
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/24b80c2f-a483-4d22-8957-f37893912227
  Clarification (additional document 1)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/fa3d5b19-9f08-450d-87a2-f1135bb34a1f
  Clarification (additional document 2)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/0ce6b325-e378-4bb3-99a7-71501f07b6e1
  Clarification (additional document 3)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/ae786501-f352-40b7-8eb5-42e5f0dd4636
  Clarification (additional document 4)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/0ef4a43c-0094-45c7-bf76-efd60e4c5be2
  Clarification (additional document 5)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/48cc9682-eae2-4d5a-bb02-8e123e6521c2
  Clarification (additional document 6)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/c04deea2-5596-462f-8418-0ec08066c0e6
  Clarification (additional document 7)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/7e690a4f-516f-4880-bf92-40fe59d3ec78
  Clarification (additional document 8)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/10bb4349-515f-4008-ac78-86e4113929f2
  Clarification (additional document 9)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/9d9354ea-3bc3-4b7f-9ff8-fadd6b7e1cd7
  Clarification (additional document 10)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/3e21d207-6df6-4315-afef-272b9bc28f32
  Clarification (additional document 11)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/fba937fc-4ce6-468a-b129-e801094403b5
  Clarification (additional document 12)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/6cbd1767-07f5-4c57-860e-0d9a2efbec35
  Clarification (additional document 13)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/67e09cb2-cd09-4b27-b8d8-20b95993f78d
  Clarification (additional document 14)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/952f6edc-b513-4a33-9cbf-f5019ec4a416
  Clarification (additional document 8)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/fbbc184b-040a-4ecf-aef2-a53ce598497c
  Screenshots of current Access database
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/214d710f-d835-4807-b100-5f02027dae4e
  Amended Procurement Timetable

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-567cf488-6834-41c8-8d85-a5b02064298d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-567cf488-6834-41c8-8d85-a5b02064298d.json.