--- title: "Property & Asset Management System" ocid: "ocds-b5fd17-5691151e-d635-4106-83f8-74db340f9a57" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5691151e-d635-4106-83f8-74db340f9a57" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5691151e-d635-4106-83f8-74db340f9a57.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-5691151e-d635-4106-83f8-74db340f9a57.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SOUTH GLOUCESTERSHIRE COUNCIL" published: "2023-11-24" --- # Property & Asset Management System Buyer: SOUTH GLOUCESTERSHIRE COUNCIL Current stage: Tender OCID: ocds-b5fd17-5691151e-d635-4106-83f8-74db340f9a57 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-5691151e-d635-4106-83f8-74db340f9a57) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-5691151e-d635-4106-83f8-74db340f9a57.json) ## Summary The South Gloucestershire Council has initiated a tender process for the acquisition of a Property & Asset Management System. The solution sought includes functionalities such as Computer Aided Facilities Management, Health & Safety assessments, Estates and Asset Management, Intelligent Workplaces features, Data and Analytics tools, and Data Integration capabilities. The procurement method is selective under a restricted procedure, with a tender period deadline set for January 2, 2024. The contract period is anticipated to run from July 1, 2024, to June 30, 2027, with the contracting opportunity falling under the goods category. This tender opportunity presents a chance for businesses providing Software package and information systems to engage with South Gloucestershire Council. The Council has indicated a preference for Small and Medium Enterprises (SMEs) and voluntary, community and social enterprise organizations (VCSEs). Businesses with expertise in asset management solutions, facilities management, health and safety software, intelligent workplaces technologies, and data analytics tools are well-suited to compete for this opportunity. The contract, once awarded, could facilitate business growth and collaboration for the selected vendor over the anticipated contract period. ## Notice Key features of the new solution required by SGC are detailed below: Computer Aided Facilities Management (CAFM) - Helpdesk, planned/preventative maintenance (PPM), reactive maintenance, orders & invoicing, contract & performance, inspection programmes, leases, cleaning, security, mobile working and a full FM portal access solution (Soft & Hard FM). Health & Safety - Assessments, asbestos management, contract & management for H&S, registers, mandatory regulations, statutory requirements and to include Fire Safety. Estates and Asset Management - Estate/Asset Management, title information e.g. land registry and deeds, Sites/Asset Registers, surveys, CAD/GIS, case management, occupancy management, condition reports, valuations, generation of reports, compliance information, financial information, tenancy data, asset/insurance valuations and property record drawings/maps. Intelligent Workplaces - Energy/Occupancy management, IoT. Data and Analytics - Dashboards, monitors, drawings, maps, reporting, finance and case/resource management. Data Integration - an open, secure, documented API which allows us to integrate with multiple systems e.g., Energy and Utilities database, corporate finance, procurement system and mapping functions. System Requirements - export data, upload data, migrate data, user roles / permissions, easy reporting functions, provide clear/extensive search capabilities, ensure data is secure and cannot be deleted accidentally (full control on deletions required) ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5d61ba73-543b-4651-bb0f-407d4f9ea254 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Nov 2023 | | Submission deadline | 2 Jan 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Jun 2024 - 30 Jun 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOUTH GLOUCESTERSHIRE COUNCIL | | Locality | YATE | | Post town | Bristol | | Postcode | BS37 5AF | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK52 Bath & North East Somerset and South Gloucestershire | | Local authority | South Gloucestershire | | Electoral ward | Frampton Cotterell | | Westminster constituency | Thornbury and Yate | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 24 Nov 2023 at 10:54 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5d61ba73-543b-4651-bb0f-407d4f9ea254 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5d61ba73-543b-4651-bb0f-407d4f9ea254 24th November 2023 - Opportunity notice on Contracts Finder ## Notice URLs - https://www.southglos.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-5691151e-d635-4106-83f8-74db340f9a57. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-5691151e-d635-4106-83f8-74db340f9a57.json.