---
title: "Graduation Gown and Photography Services - AWARD"
ocid: "ocds-b5fd17-56a1c3d7-55d9-4af2-86d2-f7f8472cbe5c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-56a1c3d7-55d9-4af2-86d2-f7f8472cbe5c"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-56a1c3d7-55d9-4af2-86d2-f7f8472cbe5c.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-56a1c3d7-55d9-4af2-86d2-f7f8472cbe5c.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNIVERSITY OF SUNDERLAND"
published: "2021-01-08"
---

# Graduation Gown and Photography Services - AWARD

Buyer: UNIVERSITY OF SUNDERLAND  
Current stage: Award  
OCID: ocds-b5fd17-56a1c3d7-55d9-4af2-86d2-f7f8472cbe5c

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## Summary

The University of Sunderland has awarded a contract for Graduation Gown and Photography Services, focusing on high-quality gowning and photography for graduation ceremonies at both its Sunderland and London campuses. The contract commenced on 1st February 2021 and will last until 30th November 2023, with an estimated total value of £1,375,000 over five years. This procurement was conducted through an open procedure, with the necessary tender period concluding on 12th October 2020. Key events include ceremonies in May and July for the London and Sunderland campuses, respectively.

This tender presents substantial opportunities for businesses specialising in event services, clothing, and photography. Companies that can provide high-quality and academically specific gowns, as well as professional photographic services, would be well-suited to compete for similar contracts, particularly those with experience in managing large-scale events and a strong focus on customer service. As the contract allows for a potential extension, interested businesses could leverage existing relationships to secure ongoing collaboration with the University.

## Notice

The University of Sunderland is inviting tenders to supply gowning and photography services for its graduation ceremonies each year (in the UK), at both its Sunderland and London Campuses, commencing with our Spring/Summer 2021 ceremonies. After initial tender evaluation, the top 3 scoring suppliers (unless unable to catch up) will be invited to demonstration/presentations. The summer ceremonies at Sunderland (usually held in July) take place over a week (2 events per day), whilst London (usually held in May, but may be brought forwarded to April 2021) are over 1/2 days (up to 2 events per day). The winter ceremonies at Sunderland (usually held in November) take place over 2/3 days (up to 2 events per day), whilst London (usually held in October) are over 1/2 days (up to 2 events per day). Each graduation ceremony is a special celebration for students, their guests, staff and VIP's and we want to ensure everyone who attends has the best day possible. Therefore, the University of Sunderland requires high quality, academically specific gowns, hoods, and hat hire for its students, VIP's, Executive and staff on the graduation event. Whilst also supplying a professional photography and framing service for graduates and honorary graduates and their guests. A fully secure online and offline ordering facility for graduands along with details of discount offers, clear information, eg sizing, booking process, payment options, cancellation policy, etc is essential to ensure an exceptional customer service experience. The tender is for a period of 3 years' with the option to extend for 2 years' in annual increments, commencing with the Spring/Summer 2021 ceremonies. Overall contract value is estimated at PS1,375,000 over 5 years' maximum contract length ie PS275,000 per annum (made up of PS200,000 Sunderland and PS75,000 London), although there are no guarantees on spend level). We also reserve the right to spend a further 50% of the anticipated spend, subject to changes to requirements across the University for the duration of the award.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/9eb7d7b7-afa6-4ef5-a216-0f5198ce4b16 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Jan 2021 |
| Submission deadline | 12 Oct 2020 |
| Future notice date | Not specified |
| Award date | 8 Jan 2021 |
| Contract period | 1 Feb 2021 - 30 Nov 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,375,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF SUNDERLAND |
| Locality | SUNDERLAND |
| Post town | Sunderland |
| Postcode | SR1 3SD |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC44 Sunderland |
| Local authority | Sunderland |
| Electoral ward | Millfield |
| Westminster constituency | Sunderland Central |
| Delivery location | TLC North East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EDE & RAVENSCROFT |

## CPV Codes

### Divisions

- 18 - Clothing, footwear, luggage articles and accessories
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 98 - Other community, social and personal services

### Codes

- 18300000 - Garments
- 18400000 - Special clothing and accessories
- 18410000 - Special clothing
- 18420000 - Clothing accessories
- 18440000 - Hats and headgear
- 18441000 - Hats
- 18443000 - Headgear and headgear accessories
- 79342200 - Promotional services
- 79952000 - Event services
- 79960000 - Photographic and ancillary services
- 79961300 - Specialised photography services
- 98000000 - Other community, social and personal services
- 98300000 - Miscellaneous services

## Release History

- 8 Jan 2021 at 14:12 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/9eb7d7b7-afa6-4ef5-a216-0f5198ce4b16

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/9eb7d7b7-afa6-4ef5-a216-0f5198ce4b16
  8th January 2021 - Awarded contract notice on Contracts Finder

## Notice URLs

- http://services.sunderland.ac.uk/finance/sections/procurement/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-56a1c3d7-55d9-4af2-86d2-f7f8472cbe5c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-56a1c3d7-55d9-4af2-86d2-f7f8472cbe5c.json.