---
title: "Multifunctional Devices (MFD's), Print and Digital Workflow Software Services and Managed Print Service"
ocid: "ocds-b5fd17-570bbec2-07d6-4015-8135-483fcf5bd541"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-570bbec2-07d6-4015-8135-483fcf5bd541"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-570bbec2-07d6-4015-8135-483fcf5bd541.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-570bbec2-07d6-4015-8135-483fcf5bd541.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "CROWN COMMERCIAL SERVICE"
published: "2021-10-14"
---

# Multifunctional Devices (MFD's), Print and Digital Workflow Software Services and Managed Print Service

Buyer: CROWN COMMERCIAL SERVICE  
Current stage: Award  
OCID: ocds-b5fd17-570bbec2-07d6-4015-8135-483fcf5bd541

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## Summary

The Crown Commercial Service (CCS) has initiated a procurement process titled "Multifunctional Devices (MFDs), Print and Digital Workflow Software Services and Managed Print Service". This procurement, with an estimated value of £850 million, is categorized under office machinery and is intended for Central Government Departments and other UK Public Sector Bodies located throughout the United Kingdom. The procurement method is an open procedure above the threshold, with the tender period closing on 18th May 2021. The contract period begins on 13th September 2021 and extends through to 12th September 2025.

This tender presents a significant opportunity for businesses, particularly those specialising in office devices, print services, and related software solutions. Companies that offer document management, print management services, or digital workflow solutions would be well-positioned to compete for this contract. Small and medium-sized enterprises (SMEs) are especially encouraged to participate, given that the procurement is designed to be inclusive of diverse service providers across the UK public sector.

## Notice

Crown Commercial Service (CCS) as the Authority is in partnership YPO and ESPO has put in place a Pan Government Collaborative Agreement for the provision of Records Information Management, Digital Solutions and Associated Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education and Devolved Administrations. The framework includes: Hardware Devices and Consumable Products, Software Products, Document Workflow, Central Print Room and Reprographics, Cloud Based Hosting, Financing options, Operational and Deployment Services and Managed Service provision. The full Specification for each lot is detailed in Annexes A-D. Suppliers have been required to provide all of the mandatory services stated within the lot they are bidding for. Bidders have been required to sign Attachment 11 - non-disclosure agreement before being able to view the full document suite.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0e1f0bdf-21a1-46e8-bd07-0090a63b04b5 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Oct 2021 |
| Submission deadline | 18 May 2021 |
| Future notice date | Not specified |
| Award date | 12 Sep 2021 |
| Contract period | 12 Sep 2021 - 12 Sep 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £850,000,000 |
| Lots value | Not specified |
| Awards value | £850,000,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROWN COMMERCIAL SERVICE |
| Locality | LIVERPOOL |
| Post town | Liverpool |
| Postcode | L3 9PP |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD7 Merseyside |
| ITL 3 | TLD72 Liverpool |
| Local authority | Liverpool |
| Electoral ward | City Centre North |
| Westminster constituency | Liverpool Riverside |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | A LIST OF SUCCESSFUL SUPPLIERS CAN BE FOUND IN THE ATTACHMENTS A |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 30232100 - Printers and plotters
- 30232130 - Colour graphics printers
- 48000000 - Software package and information systems
- 50310000 - Maintenance and repair of office machinery
- 72212311 - Document management software development services
- 72212772 - Print utility software development services
- 72212780 - System, storage and content management software development services
- 72220000 - Systems and technical consultancy services
- 72512000 - Document management services
- 79212000 - Auditing services
- 79311000 - Survey services
- 79410000 - Business and management consultancy services
- 79520000 - Reprographic services
- 79800000 - Printing and related services
- 79995100 - Archiving services

## Release History

- 14 Oct 2021 at 12:17 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/0e1f0bdf-21a1-46e8-bd07-0090a63b04b5
- 29 Apr 2021 at 08:52 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/15dd02e3-8437-4b02-8001-8c3e5b5f5181
- 20 Apr 2021 at 12:47 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/15dd02e3-8437-4b02-8001-8c3e5b5f5181

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/0e1f0bdf-21a1-46e8-bd07-0090a63b04b5
  14th October 2021 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/15dd02e3-8437-4b02-8001-8c3e5b5f5181
  29th April 2021 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/48964699-7952-4ef4-a21a-14e6586fa928
  1. Contract Notice Transparency Information for The Agreement
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/d91bd6da-7b03-48b7-9d3d-337b40eca8e4
  1. Authorised Customer List RM6174
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/2b63a175-ae85-48c5-adde-a5f2a542eadf
  2b - Certificate of Past Performance - Lot 1 v1.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/2720f18f-cba2-4a75-bba2-5c6de06bfc8b
  Attachment 2a Selection Questionnaire
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/e20f762b-26e9-430d-94cc-ec4ac81f8cf1
  2b - Certificate of Past Performance - Lot 2 v1.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/0cd51084-1ef3-46ce-a2bb-6b7a313e4171
  2b - Certificate of Past Performance - Lot 3 v1.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/7d1e083c-8c14-412e-8404-7f6ebaad3d28
  Attachment 4 Information and declaration workbook v1.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/caf46da9-8170-4009-9ec7-cd351583411e
  Attachment 5 Financial assessment template v1.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/a1c86c6b-9059-4744-bc23-18c02f1b0076
  Attachment 6 Consortia details v1.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/2ab1d680-987e-4951-bf5f-db60be356fcf
  Attachment 7 Key subcontractor details v1.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/06157e0d-7165-42b3-8682-95065cfd8624
  Attachment 8 - Supplier Guidance v1.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/aa7bd793-b756-4828-a508-e2cf806a8b79
  Attachment 9 Framework award form population template v1.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/b388d64b-ea48-49eb-8e3f-7997cdc5b636
  Attachment 14 Frequently Asked Questions v1.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/b3a2166d-55fc-4220-beb6-5a0be5a35a85
  RM6174 MFDs Framework Award Form V1.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/8851c723-4dd4-4ff8-88c7-f7661caa92c7
  Attachment 11 RM6174 NDA - Mutual V1.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/cf23fc51-e42e-4721-96f8-f5d3f945cb3d
  Attachment 12- MFD eAuction Rules V1.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/a3caeb3d-557e-48d4-841f-e3ec660c6d8e
  Attachment 10 Framework Contract Documents v1.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/2d679e71-d455-49c3-bada-30f14d149d3c
  Attachment 1 About the Framework v2.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/2b782b17-7582-450e-bdb6-bbfcb291369f
  Attachment 2a Selection Questionnaire V2.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/7a32e6ff-af46-4023-a27e-1e7b9d37ce34
  Attachment 4 Information and declaration workbook v2.0
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/116fec31-7311-49cf-9089-b6a029e5c470
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f2e6d167-bfa4-4ea7-b1da-cdb5482d6691
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/063253db-1e51-4120-b720-b099f5160045
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/ae80d807-9cf5-4e4c-b5fd-afd7cbe8013d
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/9aa82422-1269-4835-911b-4f8a9e84b3a4
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f4b93754-57dc-43f4-8ff5-5d29f815768a
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/7743bf2b-e313-42aa-afd6-15f5fcc55a16
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/7ef7a870-7ab7-435c-95bd-431407476251
- https://www.find-tender.service.gov.uk/Notice/025642-2021

## Notice URLs

- https://www.gov.uk/government/organisations/crown-commercial-service

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-570bbec2-07d6-4015-8135-483fcf5bd541. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-570bbec2-07d6-4015-8135-483fcf5bd541.json.