---
title: "Encodian Support & Development of EDRM and Kofax Scanning"
ocid: "ocds-b5fd17-58260e69-e23b-4377-a379-8adf52cc588c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-58260e69-e23b-4377-a379-8adf52cc588c"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-58260e69-e23b-4377-a379-8adf52cc588c.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-58260e69-e23b-4377-a379-8adf52cc588c.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "CHESHIRE EAST COUNCIL"
published: "2019-11-25"
---

# Encodian Support & Development of EDRM and Kofax Scanning

Buyer: CHESHIRE EAST COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-58260e69-e23b-4377-a379-8adf52cc588c

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-58260e69-e23b-4377-a379-8adf52cc588c)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-58260e69-e23b-4377-a379-8adf52cc588c.json)

## Summary

The procurement process is being conducted by Cheshire East Council for the tender titled "Encodian Support & Development of EDRM and Kofax Scanning," which falls under the data services category. This contract is valued at £175,000 and is located in Sandbach, North West England. The contract period commenced on 1st November 2019 and will conclude on 31st October 2020. The current procurement stage is at the award phase, with the contract having been awarded on 12th March 2019, and the deadline for tender submissions was on 14th January 2019. This procurement was executed through a direct method, specifically as a single tender action below threshold.

This tender presents significant opportunities for businesses in the data services sector, particularly those specialising in electronic document and records management systems (EDRMS) and scanning solutions. Companies, especially small and medium-sized enterprises (SMEs), that offer innovative support and development services in this area would be well-suited to explore similar opportunities. Engaging with council contracts like this can help businesses expand their client base and enhance their service offerings in a growing digital landscape.

## Notice

The EDRMS supports records management compliance for key areas of the Authority who process personal and sensitive records. The solution sits on top of the Authorities existing SharePoint infrastructure and utilises the existing multifunction devices used (MFD scanners). The SharePoint configuration is developed and supported by the external company (i.e. as their Intellectual property).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8feb2733-f6d8-4981-9694-68385bbae0dc |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Single tender action (below threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Nov 2019 |
| Submission deadline | 14 Jan 2019 |
| Future notice date | Not specified |
| Award date | 12 Mar 2019 |
| Contract period | 1 Nov 2019 - 31 Oct 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £175,000 |
| Lots value | Not specified |
| Awards value | £175,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CHESHIRE EAST COUNCIL |
| Locality | SANDBACH |
| Post town | Crewe |
| Postcode | CW11 1HZ |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD6 Cheshire |
| ITL 3 | TLD62 Cheshire East |
| Local authority | Cheshire East |
| Electoral ward | Sandbach Town |
| Westminster constituency | Congleton |
| Delivery location | TLD North West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ENCODIAN SOLUTIONS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72300000 - Data services

## Release History

- 25 Nov 2019 at 09:04 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/8feb2733-f6d8-4981-9694-68385bbae0dc

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/8feb2733-f6d8-4981-9694-68385bbae0dc
  25th November 2019 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-58260e69-e23b-4377-a379-8adf52cc588c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-58260e69-e23b-4377-a379-8adf52cc588c.json.