--- title: "RFQ for the Provision of Leasing Services to Secure a Tenant" ocid: "ocds-b5fd17-586fd71d-0291-4bdf-985f-f08d63b64b09" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-586fd71d-0291-4bdf-985f-f08d63b64b09" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-586fd71d-0291-4bdf-985f-f08d63b64b09.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-586fd71d-0291-4bdf-985f-f08d63b64b09.json" source: "Contracts Finder" current_stage: "Award" buyer: "OXFORD CITY COUNCIL" published: "2024-09-25" --- # RFQ for the Provision of Leasing Services to Secure a Tenant Buyer: OXFORD CITY COUNCIL Current stage: Award OCID: ocds-b5fd17-586fd71d-0291-4bdf-985f-f08d63b64b09 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-586fd71d-0291-4bdf-985f-f08d63b64b09) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-586fd71d-0291-4bdf-985f-f08d63b64b09.json) ## Summary Oxford City Council has completed a procurement process titled "RFQ for the Provision of Leasing Services to Secure a Tenant" in the South East region of the United Kingdom. This contract, classified under the industry category of real estate agency services, required a letting agent to manage the letting of Elsfield Hall, an office building located at Elsfield Way, Oxford. The service began on 28th June 2024 and is scheduled to conclude by 28th December 2024. The procurement, conducted using a closed below threshold method, reached the award stage with CBRE Limited named as the successful supplier on 25th September 2024. The total awarded contract value is £52,000. This tender presents significant opportunities for businesses within the real estate and property management sectors, particularly those specialising in leasing services. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) were considered suitable for this tender, suggesting a welcoming environment for a diverse range of businesses to compete. The need for market analysis, preparation of marketing materials, client engagement, and legal negotiations indicates that firms with strong advisory capabilities and experience in local property markets could benefit substantially from such opportunities. ## Notice The Council is looking to let the office building named Elsfield Hall at Elsfield Way, Oxford owing to the current tenant leaving the property in June 2024. Dilapidations is ongoing with our Property Management team. A letting agent is required to firstly advise on letting prospects and the estimated rental income and secondly to market the property and secure a satisfactory tenant. The work is envisaged to include the following but not be limited to: * Providing an initial report advising on current market conditions, achievable lease terms, target tenants and agreeing on appropriate strategy for letting * Producing marketing material and proceeding to market the property * Carrying out viewings and liasing with potentially interested parties * Reporting on interest at regular intervals and upon request including creation of evaluation matrix comparing interest in consultation with Oxford City Council officers * Recommend a preferred party after a suitable period of marketing and agree heads of terms * Provision of S123 Local Government Act 1972 advice report as to how best consideration is obtained and input into necessary Council committee reports as required * Liaise with all parties during negotiation of legal documents to ensure the transaction proceeds through to completion * Compliance with GDPR regulations is required with all data provided to and by the Council ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4485c528-7cdb-4952-84c5-ec1bc7e14917 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - Closed below threshold | | Tender suitability | SME, VCSE | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 25 Sep 2024 | | Submission deadline | 15 Apr 2024 | | Future notice date | Not specified | | Award date | 27 Jun 2024 | | Contract period | 27 Jun 2024 - 28 Dec 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | £52,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | OXFORD CITY COUNCIL | | Locality | OXFORD | | Post town | Oxford | | Postcode | OX1 1BX | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ14 Oxfordshire CC | | Local authority | Oxford | | Electoral ward | Holywell | | Westminster constituency | Oxford West and Abingdon | | Delivery location | TLJ South East (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | CBRE | ## CPV Codes ### Divisions - 70 - Real estate services ### Codes - 70300000 - Real estate agency services on a fee or contract basis ## Release History - 25 Sep 2024 at 10:46 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/4485c528-7cdb-4952-84c5-ec1bc7e14917 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/4485c528-7cdb-4952-84c5-ec1bc7e14917 25th September 2024 - Awarded contract notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-586fd71d-0291-4bdf-985f-f08d63b64b09. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-586fd71d-0291-4bdf-985f-f08d63b64b09.json.