--- title: "Gas Servicing Maintenance & Repair" ocid: "ocds-b5fd17-587a525a-c685-4f47-a7b7-d358e0004f3d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-587a525a-c685-4f47-a7b7-d358e0004f3d" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-587a525a-c685-4f47-a7b7-d358e0004f3d.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-587a525a-c685-4f47-a7b7-d358e0004f3d.json" source: "Contracts Finder" current_stage: "Award" buyer: "IPSWICH BOROUGH COUNCIL" published: "2022-03-29" --- # Gas Servicing Maintenance & Repair Buyer: IPSWICH BOROUGH COUNCIL Current stage: Award OCID: ocds-b5fd17-587a525a-c685-4f47-a7b7-d358e0004f3d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-587a525a-c685-4f47-a7b7-d358e0004f3d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-587a525a-c685-4f47-a7b7-d358e0004f3d.json) ## Summary The Ipswich Borough Council is currently engaging in a public procurement process for the "Gas Servicing Maintenance & Repair" contract, which falls under the category of repair and maintenance services for central heating. This contract encompasses the provision of comprehensive gas servicing, repair, and maintenance for domestic and industrial systems within sheltered schemes and homeless units. The contract will commence on 1st October 2019 and run until 30th September 2025, with an estimated value of £5,500,000. Prospective contractors were invited to submit tenders by 28th February 2019, as this procurement was initiated through an open procedure. This contract presents significant opportunities for businesses, particularly those specialising in gas servicing and maintenance, to gain a foothold in the public sector. Small and medium enterprises (SMEs) that can demonstrate compliance with the Gas Safety (Installation and Use) Regulations 1998 and offer competitive pricing may find this an attractive opportunity. Additionally, companies equipped to provide emergency repair services year-round will be well-positioned to compete for this contract, benefiting from the guaranteed workload associated with maintaining the safety and operational standards of over 7,500 managed properties in Suffolk. ## Notice Domestic Gas Servicing, Repairs and Maintenance Contract incorporating Industrial systems and installations within Sheltered Schemes and Homeless Units. The contractor will be responsible for the provision of a comprehensive gas servicing, repair and maintenance regime that ensures tenant and the general public's safety. A full works programme for carrying out and providing a Landlords Safety Record as per Gas Safety (Installation and Use) Regulations 1998 must be adhered for the duration of the contract; this scope will cover domestic and commercial installations. Maintenance and repairs upon gas installations are to be carried out as required in order to ensure that the gas installations are fully operational and operating in a safe working manner. All works carried out as an emergency will be in accordance with the lump sum or the prices detailed in the schedule of rates, at no extra charge to the Council. IBC is the largest landlord in Suffolk providing management and maintenance to approximately 7500 rented properties. Our properties include a mix of bungalows, flats, houses, homeless units and 15 sheltered housing schemes. IBC also manages sheltered schemes and various other properties. The Council is committed to providing a high quality service with an active involvement from our tenants in the development, delivery, and review of the services. We have obtained several awards for our service. An important element of our repairing obligation is the servicing and maintenance of the gas appliances, systems, and supply. It is the landlord's responsibility to ensure the safety of its tenants; the Gas Safety (Installation and Use) Regulations 1998 specifically deal with the duties of the landlord to ensure that gas appliances, fittings, and flues provided for tenants use are safe. This contract is intended to provide our tenants with a high quality gas servicing and maintenance service offering both peace of mind and good value. The Council continually provides an excellent service to our tenants by working closely and professionally with our gas contractors. Data and contract information is shared using a 'shared web based portal'. A vital part of the contract involves the legal requirement of the contractor to produce a valid gas Landlord Safety Record, which is currently stored and recorded electronically. Emergency and/or breakdown cover is provided 365 days per year / 24 hours. Gas central heating and hot water systems are maintained and serviced as required, each attendance is recorded and a job sheet produced. Additional information: This opportunity is available in the 'current tenders' area of www.suffolksoucring.co.uk. Interested parties are invited to express their interest in order to gain full access to the tender documentation. Is a Recurrent Procurement Type? : Yes ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8d74117c-a026-4da4-8f71-94c60c974050 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Works | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Mar 2022 | | Submission deadline | 28 Feb 2019 | | Future notice date | Not specified | | Award date | 29 Jun 2019 | | Contract period | 30 Sep 2019 - 30 Sep 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £5,500,000 | | Lots value | Not specified | | Awards value | £5,290,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | IPSWICH BOROUGH COUNCIL | | Additional buyers | SUFFOLK SOURCING | | Locality | SUFFOLK | | Post town | Ipswich | | Postcode | IP1 2DE | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH6 Suffolk | | ITL 3 | TLH62 Ipswich | | Local authority | Ipswich | | Electoral ward | Gipping | | Westminster constituency | Ipswich | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | AARON SERVICES | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50720000 - Repair and maintenance services of central heating - 50721000 - Commissioning of heating installations ## Release History - 29 Mar 2022 at 14:06 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/8d74117c-a026-4da4-8f71-94c60c974050 - 8 Feb 2019 at 15:58 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/93ee128f-a26c-445e-a264-f20db461b29f - 15 Jan 2019 at 11:23 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/93ee128f-a26c-445e-a264-f20db461b29f ## Documents - https://www.contractsfinder.service.gov.uk/Notice/8d74117c-a026-4da4-8f71-94c60c974050 29th March 2022 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/93ee128f-a26c-445e-a264-f20db461b29f 8th February 2019 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/suffolksourcing/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://www.ipswich.gov.uk/services/procurement-and-tendering ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-587a525a-c685-4f47-a7b7-d358e0004f3d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-587a525a-c685-4f47-a7b7-d358e0004f3d.json.