---
title: "KMCFRP-006 - Supply of Invoice Scanning and Data Capture Service"
ocid: "ocds-b5fd17-588d3d4b-c004-402f-9924-851a82b43677"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-588d3d4b-c004-402f-9924-851a82b43677"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-588d3d4b-c004-402f-9924-851a82b43677.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-588d3d4b-c004-402f-9924-851a82b43677.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "KIRKLEES COUNCIL"
published: "2018-01-26"
---

# KMCFRP-006 - Supply of Invoice Scanning and Data Capture Service

Buyer: KIRKLEES COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-588d3d4b-c004-402f-9924-851a82b43677

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## Summary

The Kirklees Council is seeking tenders for the "KMCFRP-006 - Supply of Invoice Scanning and Data Capture Service". This service falls under the miscellaneous business-related services category and is located in Yorkshire and the Humber, United Kingdom. The open procurement process is currently in the Award stage, with the contract period set to commence on 1st April 2018, lasting two years with the possibility of extension until 31st March 2023. The estimated total value of this contract is approximately £250,000, with an initial £100,000 allocated for the first two years and an additional £50,000 per annum if extended. The tender period closed on 7th December 2017.

This procurement opportunity presents significant potential for businesses, particularly those specialising in scanning and data capture services, such as firms offering optical-character-recognition (OCR) software or invoice processing solutions. Small and medium-sized enterprises (SMEs) as well as voluntary, community, and social enterprises (VCSEs) are encouraged to participate due to the Council's interest in engaging adept service providers for their Shared Service Centre, which manages a considerable volume of invoices annually.

## Notice

Tenders are invited by the Council of the Borough of Kirklees (the "Council") from Service Providers with relevant experience and ability to provide the supply of invoice scanning and data capture service (the "Services"). The Council operates a Shared Service Centre to manage certain operational tasks for the authority. A primary responsibility of the Shared Service Centre is payment of invoices to the Council's creditors - approximately eighty four thousand (84,000) invoices per annum. The Council requires provision of an invoice scanning and data capture service to facilitate this function. The Service Provider will be required to undertake the following services (or any subsequent variation thereof through the Change Control Procedure): Receipt of Documents; Scanning and Data Capture; Discrepancy Handling; Data and Image Export; Service Level Reporting. It is anticipated that the Contract will initially run for a period of two (2) years with the successful Service Provider, with the provision to extend the Contract for a further period, or for successive periods, up to 31st March 2023. The current service utilised by the Council's Financial Management, Risk, IT and Performance Service for its invoice scanning and data capture service requirements is valued at approximately fifty thousand pounds (PS50,000) per annum. The anticipated value of the Services being procured by the Council under this Contract is estimated to be approximately one hundred thousand pounds (PS100,000) over the initial two (2) years of the Contract, plus the extension period, or successive extension periods up to 31st March 2023, estimated at approximately fifty thousand pounds (PS50,000) per annum. The anticipated Commencement Date of the Contract is 1st April 2018. Tender documents are available to download at: https://www.yortender.co.uk/procontract/supplier.nsf.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/c7432dff-278c-4940-b13d-9871b6553f87 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Jan 2018 |
| Submission deadline | 7 Dec 2017 |
| Future notice date | Not specified |
| Award date | 17 Jan 2018 |
| Contract period | 31 Mar 2018 - 31 Mar 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £250,000 |
| Lots value | Not specified |
| Awards value | £125,445 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | KIRKLEES COUNCIL |
| Locality | HUDDERSFIELD |
| Post town | Huddersfield |
| Postcode | HD1 2TG |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE44 Calderdale and Kirklees |
| Local authority | Kirklees |
| Electoral ward | Newsome |
| Westminster constituency | Huddersfield |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PARSEQ |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48313000 - Optical-character-recognition (OCR) software package
- 79990000 - Miscellaneous business-related services
- 79999000 - Scanning and invoicing services
- 79999100 - Scanning services

## Release History

- 26 Jan 2018 at 10:35 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/c7432dff-278c-4940-b13d-9871b6553f87
- 6 Nov 2017 at 07:34 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c7432dff-278c-4940-b13d-9871b6553f87

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/c7432dff-278c-4940-b13d-9871b6553f87
  6th November 2017 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.kirklees.gov.uk
- https://www.yortender.co.uk/procontract/supplier.nsf

## Provenance

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