--- title: "MFD/Reprographics Partner" ocid: "ocds-b5fd17-593e0389-5fc5-4547-86c8-633b6aa48bf2" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-593e0389-5fc5-4547-86c8-633b6aa48bf2" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-593e0389-5fc5-4547-86c8-633b6aa48bf2.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-593e0389-5fc5-4547-86c8-633b6aa48bf2.json" source: "Contracts Finder" current_stage: "Tender" buyer: "HARRIS FEDERATION" published: "2022-03-14" --- # MFD/Reprographics Partner Buyer: HARRIS FEDERATION Current stage: Tender OCID: ocds-b5fd17-593e0389-5fc5-4547-86c8-633b6aa48bf2 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-593e0389-5fc5-4547-86c8-633b6aa48bf2) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-593e0389-5fc5-4547-86c8-633b6aa48bf2.json) ## Summary The Harris Federation is currently conducting a tender for a "MFD/Reprographics Partner" to support its growing number of schools in London. The procurement is classified under "Printing and related services," with a maximum contract value of £75 million. This process is at the tender stage, and the submission deadline is set for 18 April 2022. Once awarded, the contract will be valid for five years, commencing on 1 August 2022 and concluding on 31 July 2027. This tender presents significant opportunities for businesses specialising in multi-functional printing services, installation and commissioning, maintenance, and training services. Companies capable of providing an extensive range of printing devices and a robust support framework for educational institutions would be well-suited to compete. The successful bidder will not only manage the current fleet of devices but also accommodate future growth within the Federation, making this a promising opportunity for firms looking to expand in the public sector. ## Notice The Harris Federation was established in 1991. The Federation is a family of inclusive and aspirational schools working together. The Federation is led and run by teachers.The Federation currently encompasses 51 schools but in addition to this it is expected to grow in the lifetime of the contract. The current working assumption is 3 schools per year but these could join in one group, individually or in smaller groups.The ICT Support at the Federation is currently all delivered 'in house'. This is mix of technical resource managed by schools themselves and also a central team who support the local technical staff. The implementation of IT is currently subject to a procurement process which will identify a Preferred Bidder by the end of April 2022. The successful partner will then be responsible for the delivery of all IT equipment and solutions, apart from MFD, for 5 years from the 1st June 2022.This procurement encompasses the deliverables noted below, but in essence is all about identifying a single MFD partner. At the sole discretion of the Federation any future schools that the Federation may incorporate will also be added to the MFD Partner contract. Any additional schools will co-terminate to the same end date of the initial contract.This MFD procurement is advertised as a maximum 5 year service with start and end dates as follows:- Service start date - 1st August 2022- Service end date - 31st July 2027In terms of this procurement, the companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to;- Provision of a range of Multi-functional printing devices to all the schools and offices- An installation and commissioning service for each device- A handover and training service- A uniform maintenance service for any of the schools who have MFD's across the Trust- An automated service that addresses all consumable needs- A service that includes appropriate print management software- A service that ethically disposes of equipment as necessary- A full Service Level Agreement- Relevant monitoring, management and reporting- A single technical interface to the Trust ICT Team- Technical interface into the Trusts Implementation Delivery partner (Note: All MFD delivery will be carried out through this contract and chosen partner).- Value added servicesBidders should note the following;- The Trust will provide a standard contract as part of the ITT Pack. The contract is expected to be with one organisation that will manage all aspects of supply/service as well as the interface, as necessary, into their partner leasing company.- Schools will replace their current provision once the existing lease agreements come to an end- There will be no requirement for TUPEIDEA OF VOLUMES- The Federation has a current estate of 562 devices - the majority of which are under lease agreements.- The current estate generates an indicative annual total of 71,770,433 Mono copies- The current estate generates an indicative annual total of 21,056,544 Colour copies ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/42f1563b-8443-498d-9fd5-c9d487dd2a95 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Negotiated procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Mar 2022 | | Submission deadline | 18 Apr 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Jul 2022 - 31 Jul 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £75,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HARRIS FEDERATION | | Locality | CROYDON | | Post town | Croydon | | Postcode | CR0 1LH | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI6 Outer London - South | | ITL 3 | TLI62 Croydon | | Local authority | Croydon | | Electoral ward | Fairfield | | Westminster constituency | Croydon West | | Delivery location | TLI London | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79800000 - Printing and related services ## Release History - 14 Mar 2022 at 17:45 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/42f1563b-8443-498d-9fd5-c9d487dd2a95 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/42f1563b-8443-498d-9fd5-c9d487dd2a95 14th March 2022 - Opportunity notice on Contracts Finder - https://www.mytenders.co.uk/search/show/search_view.aspx?ID=MAR163965 NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at the link provided. ## Notice URLs - http://www.harrisfederation.org.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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