--- title: "Pre Procurement Market Engagement - Electoral Management System" ocid: "ocds-b5fd17-5a1dbd5a-d01f-4d88-b244-d16fe9e8808b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5a1dbd5a-d01f-4d88-b244-d16fe9e8808b" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5a1dbd5a-d01f-4d88-b244-d16fe9e8808b.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-5a1dbd5a-d01f-4d88-b244-d16fe9e8808b.json" source: "Contracts Finder" current_stage: "Planning" buyer: "NHDC - LEGAL & COMMUNITY" published: "2024-10-24" --- # Pre Procurement Market Engagement - Electoral Management System Buyer: NHDC - LEGAL & COMMUNITY Current stage: Planning OCID: ocds-b5fd17-5a1dbd5a-d01f-4d88-b244-d16fe9e8808b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-5a1dbd5a-d01f-4d88-b244-d16fe9e8808b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-5a1dbd5a-d01f-4d88-b244-d16fe9e8808b.json) ## Summary North Hertfordshire District Council (NHDC) is currently in the planning stage of procuring an Electoral Management System (EMS) to enhance the administration of Electoral Services within their jurisdiction. This pre-procurement market engagement aims to gather insights into the current market capabilities for a comprehensive EMS. The procurement process, initiated on 24 October 2024, and involves a market engagement period ending on 24 January 2025. The procurement falls under the industry-specific software category, specifically targeting systems capable of managing Individual Electoral Registration, the property database, the annual canvass, election candidate management, election planning, and election materials printing. The system should potentially offer cloud-based solutions and integrate with other systems such as Committee Management and Print suppliers. Delivery is expected in Hertfordshire, particularly within the SG6 3JF postal code range. This tender provides a significant growth opportunity for businesses specialising in software packages, particularly those focused on electoral and government software solutions. Companies with experience in developing industry-specific software packages and integration with existing systems will find this procurement particularly relevant. The ability to offer cloud-based (SaaS) solutions will be an advantage. The pre-procurement exercise allows suppliers to influence the final specifications and showcase their capabilities through the Supply Hertfordshire Portal. Businesses must be registered on the portal to respond to the opportunity and should consider the requirements specified by NHDC to position themselves as competitive candidates for this procurement. ## Notice North Hertfordshire District Council is undertaking a pre-procurement exercise furthering its knowledge of the current market for a comprehensive Electoral Management System (EMS) to support the efficient administration of Electoral Services throughout our district. The Council has prepared a specification and requests suppliers to answer the questions and participate in this pre-procurement market engagement. The requirement, as specified, includes the provision of a system capable of managing Individual Electoral Registration, the property database, the annual canvass, election candidate management, election planning (including venue and staffing management) and printing of election materials. The ability to use a cloud based software (SAAS) may be considered. Integration with other systems (e.g. Committee Management systems, Print suppliers, etc) is preferable. Additional information: North Hertfordshire District Council uses an E-Tendering system (In-Tend). Responses to the questionnaire must be returned through the Supply Hertfordshire Portal. To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home You must be registered on this website to respond. If you are already registered' you will not need to register again, simply use your existing username and password. Please note that there is a password reminder link on the homepage. Please ensure that you follow any instruction provided to you here. If you experience any technical difficulties please contact the Intend Helpdesk on 0845 557 8079 or by email support@in-tend.com Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5a7f5e7f-3532-48dc-bf60-8bdf75e45e9d | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Oct 2024 | | Submission deadline | Not specified | | Future notice date | 24 Jan 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NHDC - LEGAL & COMMUNITY | | Locality | HERTFORDSHIRE | | Post town | Stevenage | | Postcode | SG6 3JF | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH26 North and East Hertfordshire | | Local authority | North Hertfordshire | | Electoral ward | Letchworth South West | | Westminster constituency | North East Hertfordshire | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package ## Release History - 24 Oct 2024 at 13:41 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/5a7f5e7f-3532-48dc-bf60-8bdf75e45e9d - 24 Oct 2024 at 13:39 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/5a7f5e7f-3532-48dc-bf60-8bdf75e45e9d - 24 Oct 2024 at 13:38 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/5a7f5e7f-3532-48dc-bf60-8bdf75e45e9d - 24 Oct 2024 at 13:35 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/5a7f5e7f-3532-48dc-bf60-8bdf75e45e9d - 24 Oct 2024 at 13:34 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/5a7f5e7f-3532-48dc-bf60-8bdf75e45e9d - 24 Oct 2024 at 13:34 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/5a7f5e7f-3532-48dc-bf60-8bdf75e45e9d - 24 Oct 2024 at 13:34 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/5a7f5e7f-3532-48dc-bf60-8bdf75e45e9d - 23 Oct 2024 at 16:17 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/5a7f5e7f-3532-48dc-bf60-8bdf75e45e9d ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5a7f5e7f-3532-48dc-bf60-8bdf75e45e9d 24th October 2024 - Early engagement notice on Contracts Finder ## Notice URLs - https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-5a1dbd5a-d01f-4d88-b244-d16fe9e8808b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-5a1dbd5a-d01f-4d88-b244-d16fe9e8808b.json.