--- title: "Property Services - IT Solution - SMT" ocid: "ocds-b5fd17-5ab2eece-d089-4881-9607-1cb4e39a34c7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5ab2eece-d089-4881-9607-1cb4e39a34c7" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5ab2eece-d089-4881-9607-1cb4e39a34c7.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-5ab2eece-d089-4881-9607-1cb4e39a34c7.json" source: "Contracts Finder" current_stage: "Planning" buyer: "THE ROYAL BOROUGH OF KINGSTON UPON THAMES" published: "2018-05-25" --- # Property Services - IT Solution - SMT Buyer: THE ROYAL BOROUGH OF KINGSTON UPON THAMES Current stage: Planning OCID: ocds-b5fd17-5ab2eece-d089-4881-9607-1cb4e39a34c7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-5ab2eece-d089-4881-9607-1cb4e39a34c7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-5ab2eece-d089-4881-9607-1cb4e39a34c7.json) ## Summary The Royal Borough of Kingston upon Thames is currently in the planning stage for a procurement titled "Property Services - IT Solution - SMT." This procurement is categorised under real estate services and is focused on enhancing the management of property assets within the borough. Key deadlines include the engagement end date on 25 August 2018. The procurement process will involve a soft market testing exercise, aiming to gather insights from providers regarding their software solutions and costs prior to any formal tendering. Interested parties are invited to submit their responses by 15 June 2018 via an online questionnaire. This tender presents substantial opportunities for businesses specialising in IT solutions for property management, particularly those capable of providing integrated software systems that streamline lease management, financial processes, and compliance tracking. Companies offering flexible, user-friendly solutions and with experience in local government contracts may find this opportunity particularly advantageous. Engaging in early dialogues with the Council will enable businesses to tailor their offerings to meet specific requirements, potentially leading to future contracts once the formal procurement stage commences. ## Notice Property Services at Kingston is responsible for all the management of a wide ranging portfolio of assets within the Borough. The team manages all new leases, lease renewals, rental income and the asset portfolio. Current Challenges; - Lease data and information are held on spreadsheets and in paper folders. - Lease renewal dates are managed manually. - Rent review process is managed using spreadsheets and all communications are held on shared 'google' drives. - Rent payments are managed manually using reports from Agresso, there is a need to integrate with the financial solution to enable the team to manage the arrears process. - No ability to hold case notes for specific addresses. - All Lease information is in a PDF document which are not that user friendly. Currently, all the legislative compliance and repairs are managed by a external contract, but there may be additional properties that the team will need to manage going forward for the entire process including compliance and the repairs processes. The SMT questionnaire will help inform Kingston on the next steps, the questionnaire will focus on features, indicative costs and the implementation approach. 1) How your software is licensed, per user, concurrent or enterprise. 2) What an 'out the box' solution cost will look like with an idea of implementation effort and costs. 3) Key functionality and modules offered with the understanding of flexibility to change the model quickly. The Council would like to understand from key providers how these requirements might best be met and is therefore carrying out a soft market testing exercise to engage in early informal dialogue prior to any formal procurement taking place. Organisations that are interested in participating in this exercise are asked to complete this questionnaire to no later than 15 June 2018, via the following link: https://goo.gl/urZkYj You may need to copy and paste this into the address bar of your internet browser. All information provided in the questionnaire responses and the subsequent discussions will be strictly confidential and will assist the Council in shaping and scoping requirements and provide insight into the most suitable delivery model for this programme. The Council does not have a firm intention to award contract(s) at this stage. Where possible please answer all questions in the 'google form', please submit it electronically, if you are unable to do this please send as an attachment to a message on the portal. Additional information: FREEDOM OF INFORMATION ACT 2000 Any information supplied in this questionnaire may be made available on demand in accordance with the Freedom of Information Act 2000. Providers should state if any of the information supplied by them is confidential or commercially sensitive or should not be disclosed in response to a request for information under the Act. Providers should state why they consider the information to be confidential or commercially sensitive. This will not guarantee that the information will not be disclosed but will be examined in the light of the exemptions provided in the Act. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ebebc0b3-6219-4de0-825f-7adf877efe2b | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 25 May 2018 | | Submission deadline | Not specified | | Future notice date | 25 Aug 2018 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE ROYAL BOROUGH OF KINGSTON UPON THAMES | | Locality | KINGSTON | | Post town | Kingston upon Thames | | Postcode | KT1 1EU | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI6 Outer London - South | | ITL 3 | TLI63 Merton, Kingston upon Thames and Sutton | | Local authority | Kingston upon Thames | | Electoral ward | Kingston Town | | Westminster constituency | Kingston and Surbiton | | Delivery location | TLI London | ## CPV Codes ### Divisions - 70 - Real estate services ### Codes - 70000000 - Real estate services ## Release History - 25 May 2018 at 14:14 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/ebebc0b3-6219-4de0-825f-7adf877efe2b ## Documents - https://www.contractsfinder.service.gov.uk/Notice/ebebc0b3-6219-4de0-825f-7adf877efe2b 25th May 2018 - Early engagement notice on Contracts Finder ## Notice URLs - http://www.kingston.gov.uk - https://goo.gl/urZkYj ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-5ab2eece-d089-4881-9607-1cb4e39a34c7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-5ab2eece-d089-4881-9607-1cb4e39a34c7.json.