---
title: "Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS South West London CCG"
ocid: "ocds-b5fd17-5b80d31c-21cd-462e-acbc-0c53c2def00a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5b80d31c-21cd-462e-acbc-0c53c2def00a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5b80d31c-21cd-462e-acbc-0c53c2def00a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-5b80d31c-21cd-462e-acbc-0c53c2def00a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT"
published: "2022-06-27"
---

# Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS South West London CCG

Buyer: NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT  
Current stage: Award  
OCID: ocds-b5fd17-5b80d31c-21cd-462e-acbc-0c53c2def00a

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-5b80d31c-21cd-462e-acbc-0c53c2def00a)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-5b80d31c-21cd-462e-acbc-0c53c2def00a.json)

## Summary

NHS South, Central and West Commissioning Support Unit is seeking support for the "Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services" to NHS South West London CCG. This procurement falls within the services industry category, specifically focusing on document management and scanning services. The procurement process has reached the award stage as of 31 March 2022, and the awarded contract is valued at £192,542.64, with services scheduled to commence on 20 April 2022 and run until 27 December 2022. The procurement was executed through a selective method via a Dynamic Purchasing System established by NHS England and NHS Improvement, ensuring compliance with public procurement regulations.

This tender presents significant growth opportunities for businesses specialising in document management and digitalisation services. Companies with expertise in handling fragile historical records, data storage, and scanning solutions would be particularly well-suited to compete in this procurement process. The focus on ensuring the integrity and security of patient records also aligns with the increasing demand for efficient health care data management, making this an attractive venue for small to medium enterprises looking to expand their service offerings within the public sector.

## Notice

The LG patient record comprises of the LG envelope and the contents, which is an important part of the patient's historical medical record. Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security accuracy, availability and integrity of these legacy records is vital. The handling of these records needs particular care; the paper records can be up to 70 years old and some records are fragile and in a poor state, coupled with the fact the information they hold is vital and paramount for safe medical practice. The lack of continuity and resilience within the paper record poses a risk to the ongoing, continuity of person-centred care.. There is a legal requirement to keep the full patients record for a minimum of 10 years after the death of a patient. There are four primary reasons for digitisation of Lloyd George records: * safer care for patients * release of space within practices to provide additional consultation areas * access to the full patient record at the point of care * GP Contract commitments to digitise all Lloyd George patient records by March 2022. This procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System (DPS) (OJEU Reference 2020/S 152-373617) which was established by the NHS England and NHS Improvement National Commercial and Procurement Hub as a route to awarding contracts for Lloyd George Record Digitisation Services. It is compliant with the public procurement regulations and public authority standing financial instructions. To note, the tender is caught in the scope of the Public Contracts Regulations 2015 - Regulation 34: Dynamic Purchasing Systems. NHS South West London Clinical Commissioning Group have awarded a contract to deliver their Lloyd George Record Digitisation Services This procurement process was facilitated by the NHS England National and Commercial Procurement Hub (commissioned from the SCW CSU) on behalf of the Commissioners.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/68d358c5-ed2a-4ac4-86e9-f5998bdf26c6 |
| Notice type | Award Notice |
| Procurement type | Dynamic |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a dynamic purchasing system |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Jun 2022 |
| Submission deadline | 2 Feb 2022 |
| Future notice date | Not specified |
| Award date | 30 Mar 2022 |
| Contract period | 19 Apr 2022 - 27 Dec 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £192,542 |
| Lots value | Not specified |
| Awards value | £192,542 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW19 1RH |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI6 Outer London - South |
| ITL 3 | TLI63 Merton, Kingston upon Thames and Sutton |
| Local authority | Merton |
| Electoral ward | Wimbledon Town & Dundonald |
| Westminster constituency | Wimbledon |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 60 - Transport services (excl. Waste transport)
- 63 - Supporting and auxiliary transport services; travel agencies services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 60000000 - Transport services (excl. Waste transport)
- 63121100 - Storage services
- 72317000 - Data storage services
- 72512000 - Document management services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512100 - Archive destruction services

## Release History

- 27 Jun 2022 at 10:47 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/68d358c5-ed2a-4ac4-86e9-f5998bdf26c6

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/68d358c5-ed2a-4ac4-86e9-f5998bdf26c6
  27th June 2022 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://swlondonccg.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-5b80d31c-21cd-462e-acbc-0c53c2def00a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-5b80d31c-21cd-462e-acbc-0c53c2def00a.json.