--- title: "Cambridge City Council - Invitation to Tender: Legal CMS" ocid: "ocds-b5fd17-5b8d458f-5e09-4c4d-91a0-445047ae2978" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5b8d458f-5e09-4c4d-91a0-445047ae2978" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5b8d458f-5e09-4c4d-91a0-445047ae2978.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-5b8d458f-5e09-4c4d-91a0-445047ae2978.json" source: "Contracts Finder" current_stage: "Tender" buyer: "CAMBRIDGE CITY COUNCIL" published: "2025-01-27" --- # Cambridge City Council - Invitation to Tender: Legal CMS Buyer: CAMBRIDGE CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-5b8d458f-5e09-4c4d-91a0-445047ae2978 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-5b8d458f-5e09-4c4d-91a0-445047ae2978) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-5b8d458f-5e09-4c4d-91a0-445047ae2978.json) ## Summary Cambridge City Council is inviting tenders for a cloud-based (SaaS) Legal Case Management System. This procurement process falls under the IT services category, specifically related to consulting, software development, Internet, and support. The project aims to serve their 3C Shared Legal Practice, which includes Cambridge City Council, Huntingdonshire District Council, and South Cambridgeshire District Council. The procurement stage is currently in the tender phase, with a deadline for submissions on 26th February 2025. The contract period is set to begin on 7th April 2025 and will last until 6th April 2030. The estimated value of the contract is £165,000 GBP, and the procurement method is an open procedure below the threshold. This tender presents substantial opportunities for businesses specialising in cloud-based legal management systems, database and operating software packages, and productivity software. SMEs and VCSEs are particularly encouraged to compete for this tender. The awarded business will benefit from a long-term contract and an influential partnership with multiple district councils, enabling significant growth and increased market presence in the public sector. Companies with expertise in managing and replacing on-premises systems with SaaS solutions are well-suited to apply. ## Notice Cambridge City Council wishes to invite suppliers to tender for a cloud-based (SaaS) Legal Case Management System for their 3C Shared Legal Practice. The 3C Shared Legal Practice is a shared in-house legal service for three partner councils Cambridge City Council (lead authority), Huntingdonshire District Council & South Cambridgeshire District Council. Detailed Service Description and Requirements The 3C Shared Legal Practice provides legal service to the 3 partner councils, including drafting contracts, recovering debts owed, preparing planning agreements for new developments in the city, prosecuting for breaches of the law (including antisocial behaviour, noise nuisance and breach of licensing laws), and giving advice on local government law. As the lead authority for the 3C Shared Legal Practice, Cambridge City Council are looking for a supplier who can provide a cloud-based (SaaS) Legal Case Management System to replace their existing on-premises Legal Case Management system (IKEN Desktop + Bundledocs). ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ea977b97-995e-44cb-9247-6300b78cdabf | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 27 Jan 2025 | | Submission deadline | 26 Feb 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 6 Apr 2025 - 6 Apr 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £165,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CAMBRIDGE CITY COUNCIL | | Locality | CAMBRIDGE | | Post town | Cambridge | | Postcode | CB2 3QJ | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH4 Cambridgeshire and Peterborough | | ITL 3 | TLH42 Cambridgeshire CC | | Local authority | Cambridge | | Electoral ward | Market | | Westminster constituency | Cambridge | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48200000 - Networking, Internet and intranet software package - 48300000 - Document creation, drawing, imaging, scheduling and productivity software package - 48400000 - Business transaction and personal business software package - 48600000 - Database and operating software package - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 27 Jan 2025 at 17:12 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/ea977b97-995e-44cb-9247-6300b78cdabf - 27 Jan 2025 at 17:11 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b51355cf-8518-4ea0-b56f-5504cda42dc7 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/ea977b97-995e-44cb-9247-6300b78cdabf 27th January 2025 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/b51355cf-8518-4ea0-b56f-5504cda42dc7 27th January 2025 - Opportunity notice on Contracts Finder - https://procontract.due-north.com/Procurer/Advert/AdvertSummary?projectId=33d98f54-809b-ef11-8132-005056b64545&projectStepId=fa3d4af9-99dc-ef11-8133-005056b64545 Advert ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-5b8d458f-5e09-4c4d-91a0-445047ae2978. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-5b8d458f-5e09-4c4d-91a0-445047ae2978.json.