---
title: "Reactive and Planned Maintenance Term Contract, Borough Wide"
ocid: "ocds-b5fd17-5c067a26-b3e3-47f8-b50b-935baeb09ec0"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5c067a26-b3e3-47f8-b50b-935baeb09ec0"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5c067a26-b3e3-47f8-b50b-935baeb09ec0.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-5c067a26-b3e3-47f8-b50b-935baeb09ec0.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SWALE BOROUGH COUNCIL"
published: "2018-07-23"
---

# Reactive and Planned Maintenance Term Contract, Borough Wide

Buyer: SWALE BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-5c067a26-b3e3-47f8-b50b-935baeb09ec0

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## Summary

Swale Borough Council is seeking tenders for the "Reactive and Planned Maintenance Term Contract, Borough Wide," which is classified under repair and maintenance services. Located in South East England, specifically encompassing areas such as Sittingbourne, Faversham, and the Isle of Sheppey, this procurement is currently in the award stage. The contract will last for three years from its commencement on 1st October 2018, with a potential extension of up to two years. The closing date for tender submissions was on 25th June 2018, with an anticipated annual contract value of approximately £100,000, contributing significantly to the successful contractor's turnover.

This contract presents a valuable opportunity for businesses specialising in reactive and planned maintenance services, particularly those experienced in fulfilling emergency repairs within tight timeframes. Small and medium-sized enterprises (SMEs) and voluntary community and social enterprises (VCSEs) are encouraged to participate, given the council's intention to support these business types in their procurement processes. The successful contractor will play a crucial role in maintaining council-owned buildings, thereby enhancing their portfolio and possibly leading to further contracts within the sector.

## Notice

Reactive and Planned Maintenance Term Contract, Borough Wide PSSC033 * Contact Name: Eva Harris Business Support Officer (ENQUIRIES ONLY * Contact Details: Through the ProContract Portal * Reference Number: PSSC033 / A461 Scope of Works - The purpose of this Tender is to give suitably qualified and experienced companies the opportunity to tender for a 3 year contract with Swale Borough Council to provide a reactive and planned maintenance service for a selection of council owned buildings. At the discretion and gift of the Council, a further extension of up to 2 years may be awarded Swale Borough Council (SBC) is situated on the North Kent Coast between the Medway Towns and Canterbury and comprises the areas of Sittingbourne, Faversham and the Isle of Sheppey. This contract will be managed by the Property Services Team within SBC, which is responsible for the asset management and maintenance of the corporate buildings that fall under SBC's remit. The anticipated annual contract value will be approximately PS100,000. The Council anticipates that this contract will contribute between 5-15% of the successful tenderer's turnover, to ensure the contractor is able to meet the varying demands of the reactive maintenance service as expected by our customers and staff. The successful contractor will be very experienced in the provision of reactive term maintenance, including attendance to emergency repairs within 4 hours. Event Date Advertise EOI Issue ITT 25/05/18 Closing date for tender returns 25/06/2018 13:00 Tender evaluation & shortlist for interview 09/07/18 Invitation to interview 09/07/2018 Hold clarification Interviews 16/07/2018 - 18/07/2018 Clarification Interview Evaluation 19/07/2018 - 23/07/218 Contract award 01/08/18 Contract commencement 01/10/18 Contract End date 30/09/21 The three highest scoring tenderers will be invited for a clarification interview during week commencing 16th July. It will be expected that the personnel that will be allocated to the contract will attend for interview Successful shortlisted Tenderers will be invited to interview by email on or before 9th July 2018. Please ensure the correct email is supplied in the Tender document. Unsuccessful tenderers will be advised by email. Submission of Invitation To Tender Document Please download the ITT document for completion, available on the Pro Contract Portal. All ITT and supporting documents must be returned via the ProContract Portal Closing date for the Tender document by 25th June 2018 @ 13:00 hrs. The incumbent has advised that there will be no T.U.P.E. implications with this procurement. However, if the situation changes - bidders may have the opportunity to revise their bid / schedule of rates to reflect any changes with regards to any additional T.U.P.E. information after the closing date and prior to award.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/08931eac-b058-43d6-bd71-4ded30fc65ff |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Works |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Jul 2018 |
| Submission deadline | 25 Jun 2018 |
| Future notice date | Not specified |
| Award date | 22 Jul 2018 |
| Contract period | 30 Sep 2018 - 30 Sep 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £483,125 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SWALE BOROUGH COUNCIL |
| Locality | SITTINGBOURNE |
| Post town | Rochester |
| Postcode | ME10 3HT |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ4 Kent |
| ITL 3 | TLJ43 Kent Thames Gateway |
| Local authority | Swale |
| Electoral ward | Roman |
| Westminster constituency | Sittingbourne and Sheppey |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KIRKMAN & JOURDAIN |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 23 Jul 2018 at 11:16 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/08931eac-b058-43d6-bd71-4ded30fc65ff
- 21 May 2018 at 15:42 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/08931eac-b058-43d6-bd71-4ded30fc65ff

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/08931eac-b058-43d6-bd71-4ded30fc65ff
  21st May 2018 - Opportunity notice on Contracts Finder
- https://procontract.due-north.com/Advert?advertId=963b98e3-025d-e811-80eb-005056b64545
  Advert

## Notice URLs

- http://www.swale.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-5c067a26-b3e3-47f8-b50b-935baeb09ec0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-5c067a26-b3e3-47f8-b50b-935baeb09ec0.json.