---
title: "Opportunity to Supply a Microfilm Scanner to the Valuation Office Agency"
ocid: "ocds-b5fd17-5c66622a-b42b-40be-b33e-812f9f79e376"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5c66622a-b42b-40be-b33e-812f9f79e376"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5c66622a-b42b-40be-b33e-812f9f79e376.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-5c66622a-b42b-40be-b33e-812f9f79e376.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "VALUATION OFFICE AGENCY"
published: "2018-03-22"
---

# Opportunity to Supply a Microfilm Scanner to the Valuation Office Agency

Buyer: VALUATION OFFICE AGENCY  
Current stage: Award  
OCID: ocds-b5fd17-5c66622a-b42b-40be-b33e-812f9f79e376

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## Summary

The Valuation Office Agency (VOA) is currently engaged in a procurement process titled "Opportunity to Supply a Microfilm Scanner." This initiative falls under the category of office and computing machinery and aims to enhance the agency's ability to access a large number of historic records stored on microfilm. The procurement is at the award stage, following the completion of the tender, which closed on 16th February 2018. The contract is expected to commence on 5th March 2018 and will run until 4th March 2020, with delivery of the scanner required no later than the start date. The procurement was conducted through an open procedure below the threshold, inviting a broad range of vendors to participate.

This tender provides significant opportunities for small and medium-sized enterprises (SMEs) that specialise in office equipment and technology solutions. With a focus on modern, digital solutions for scanning microfilms, businesses with expertise in compatibility with 3M Cartridge Microfilm System cassettes and systems integration for Windows environments would be particularly well-suited to compete. Additionally, companies that can offer comprehensive post-purchase support, including installation and user guidance, are likely to appeal to the VOA's requirements, thereby potentially contributing to their growth and expansion in the public procurement market.

## Notice

The VOA holds a large number of historic records on microfilm. The organisation is legally obliged to retain these records for long periods of time, but frequently has need of the stored information when doing business as usual casework. The business has hitherto made use of an all-in-one microfilm viewer and printer to retrieve stored information, but this machine is no longer fit for purpose. The VOA requires a modern, digital solution. Additional information: The VOA requires a machine that can electronically scan microfilms. The machine must be: - compatible with 3M Cartridge Microfilm System cassettes, with a tape width of 16mm; - compatible with Windows 7 and Windows 10 PC systems; - capable of outputting the scanned images as PDF files; - supplied with a comprehensive instruction manual that can facilitate in-house installation, set-up, and use; - powered by either mains electricity or the PC to which it is connected; - light enough in weight to be lifted and carried by a single individual. The VOA requires delivery of the machine no later than 05/03/2018.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/24a4a0ac-4921-4e67-9b60-99e342579fc4 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Mar 2018 |
| Submission deadline | 16 Feb 2018 |
| Future notice date | Not specified |
| Award date | 2 Mar 2018 |
| Contract period | 5 Mar 2018 - 4 Mar 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | VALUATION OFFICE AGENCY |
| Locality | LONDON |
| Post town | West London |
| Postcode | W1D 5BU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | West End |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | J. AND J. NEGUS |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 42 - Industrial machinery

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 42900000 - Miscellaneous general and special-purpose machinery

## Release History

- 22 Mar 2018 at 15:01 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/24a4a0ac-4921-4e67-9b60-99e342579fc4
- 2 Feb 2018 at 13:27 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/2437eb87-2df7-494a-a1cc-4ef0502c4065

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/24a4a0ac-4921-4e67-9b60-99e342579fc4
  22nd March 2018 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/2437eb87-2df7-494a-a1cc-4ef0502c4065
  2nd February 2018 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/42be2996-c814-4bc2-9c4c-643383b478fc
  Specification

## Provenance

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