--- title: "RSSB 2398 - RSSB Human Factors Conference Venue & Event Management Services" ocid: "ocds-b5fd17-5c972d45-e8e4-4055-95bc-956adaff39df" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5c972d45-e8e4-4055-95bc-956adaff39df" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5c972d45-e8e4-4055-95bc-956adaff39df.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-5c972d45-e8e4-4055-95bc-956adaff39df.json" source: "Contracts Finder" current_stage: "Tender" buyer: "RAIL SAFETY AND STANDARDS BOARD LIMITED" published: "2016-12-07" --- # RSSB 2398 - RSSB Human Factors Conference Venue & Event Management Services Buyer: RAIL SAFETY AND STANDARDS BOARD LIMITED Current stage: Tender OCID: ocds-b5fd17-5c972d45-e8e4-4055-95bc-956adaff39df [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-5c972d45-e8e4-4055-95bc-956adaff39df) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-5c972d45-e8e4-4055-95bc-956adaff39df.json) ## Summary The Rail Safety and Standards Board Limited (RSSB) is seeking proposals for the "RSSB 2398 - Human Factors Conference Venue & Event Management Services" tender, aimed at facilitating a significant conference in the rail industry. This event is scheduled to take place in November 2017 and will host up to 180 delegates in central London, although venues outside the city are also considered if they offer attractive transport links. The tender is currently in the active phase, with a submission deadline of 9th December 2016. The total anticipated budget for this project is between £55,000 and £65,000, and the procurement will follow an open method, allowing for broad participation. This tender provides a prime opportunity for businesses specialising in event management, venue services, and hospitality to expand their client base and expertise in the rail industry sector. Enterprises with experience in organising conferences that require multi-room setups, high-quality audio-visual equipment, and comprehensive logistics will be particularly well-positioned to compete. Additionally, businesses that can demonstrate a capacity to attract and engage a diverse international audience will find this contract highly suitable for enhancing their service portfolio. ## Notice The Human Factors team at RSSB runs a Rail Human Factors Conference jointly organised by RSSB, Network Rail and the University of Nottingham, and in association with the European Railway Agency (ERA), the International Union of Railways (UIC), the Rail Accident Investigation Branch (RAIB), the ORR (Office of Rail and Road), and the Chartered Institute of Ergonomics and Human Factors (IEHF). All of which are major stakeholders in the promotion and development of Human Factors in the rail industry. The conference is a biennial forum to bring together those in the industry who need to apply the expertise, methods, tools and knowledge of rail ergonomics/human factors. The aim of this conference is to provide an opportunity to bring together scientists, consultants, regulators, operators, infrastructure managers, manufacturers and suppliers to share Rail Human Factors knowledge. The conference focusses on a range of rail human factors including, for example safety culture and safety critical communication. The conference attracts up to 200 delegates from around the world with an interest in Human Factors and Rail Safety. The three-full day (8h - 18h - due to take place in November 2017) event attracts up to 180 delegates from around the world with an interest in Rail safety and Human Factors. The preferred location for the event is central London with access to transport links (preferably rail and tube stations), while bids outside of London are also welcome it is important that the location has an eclectic, external appeal to help attract delegates to the conference with adequate transport, especially public transport links. Given the size of the event, as a minimum one large room to hold all delegates (180) and two additional rooms to hold 50-60 delegates each so we can run 3 parallel sessions. Exclusive use is preferred but not essential, however, applicants should highlight whether this can be provided. Space for a registration desk and working space or a room for conference staff is also requested. As delegates, will be travelling long distances and may have luggage cloak room space is required for all delegates (up to 180) to store their belongings. The rooms should also include audio-visual equipment and presentation software to allow delegates to give high quality presentations, however, microphones may not be necessary in smaller rooms, depending on size. However, applicants should illustrate how this equipment meets conference needs and requirements. Delegates principally come to event to take part in high quality presentations, learn more about cutting edge research within the industry and network with their colleagues and other delegates. The event will include several sessions including keynote and smaller sessions and delegates may wish to change rooms to another session, therefore the venue should allow free flow of individuals between sessions (ideally not up and down stairs). ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1ca1277e-d541-43f6-bcff-74b105bed479 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Dec 2016 | | Submission deadline | 9 Dec 2016 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 15 Jan 2017 - 30 Nov 2017 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £65,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | RAIL SAFETY AND STANDARDS BOARD LIMITED | | Locality | LONDON | | Post town | Central London | | Postcode | EC2M 2RB | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI43 Haringey and Islington | | Local authority | Islington | | Electoral ward | Bunhill | | Westminster constituency | Islington South and Finsbury | | Delivery location | Not specified | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79952000 - Event services ## Release History - 7 Dec 2016 at 14:17 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1ca1277e-d541-43f6-bcff-74b105bed479 - 5 Dec 2016 at 15:50 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1ca1277e-d541-43f6-bcff-74b105bed479 - 1 Dec 2016 at 09:33 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1ca1277e-d541-43f6-bcff-74b105bed479 - 28 Nov 2016 at 13:19 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1ca1277e-d541-43f6-bcff-74b105bed479 - 23 Nov 2016 at 16:11 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1ca1277e-d541-43f6-bcff-74b105bed479 - 23 Nov 2016 at 10:52 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1ca1277e-d541-43f6-bcff-74b105bed479 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/1ca1277e-d541-43f6-bcff-74b105bed479 7th December 2016 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/52ffe698-29e4-4aa5-812d-31ccd07070b5 RSSB 2398 - Human Factors Conference - Invitation To Tender - https://www.contractsfinder.service.gov.uk/Notice/Attachment/7819cd48-039a-47fd-9d7a-6fa50bfad7ec RSSB 2398 - Human Factors Conference - Terms & Conditions - https://www.contractsfinder.service.gov.uk/Notice/Attachment/6eead049-6dd1-447f-adff-8b1ad0df8e9c Pricing Document - https://www.contractsfinder.service.gov.uk/Notice/Attachment/b30cac68-0a35-4913-ad9c-e0c972793d46 RSSB 2398 - Human Factors Conference - Question and Answer Document - https://www.contractsfinder.service.gov.uk/Notice/Attachment/c4f43653-6db3-4280-a0be-00f51db46663 RSSB 2398 - Human Factors Conference - Question and Answer Document - Updated 28th November - https://www.contractsfinder.service.gov.uk/Notice/Attachment/4496dc1b-471d-4d49-af1a-7db01c75d7e4 RSSB 2398 - Human Factors Conference - Question and Answer Document - Updated 1st December - https://www.contractsfinder.service.gov.uk/Notice/Attachment/2a128c7f-24da-4fa6-9ca4-e6b09adb8f5f RSSB 2398 - Human Factors Conference - Question and Answer Document - Updated 5th December - https://www.contractsfinder.service.gov.uk/Notice/Attachment/1bbaa4fb-5a6e-4247-a510-77a5e97b4ed1 RSSB 2398 - Human Factors Conference - Question and Answer Document - Updated 7th December ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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