--- title: "Police Records Management System (RMS)" ocid: "ocds-b5fd17-5cbef1ef-21fd-425e-af35-f9d8fc45c0cd" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5cbef1ef-21fd-425e-af35-f9d8fc45c0cd" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5cbef1ef-21fd-425e-af35-f9d8fc45c0cd.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-5cbef1ef-21fd-425e-af35-f9d8fc45c0cd.json" source: "Contracts Finder" current_stage: "Tender" buyer: "GREATER MANCHESTER COMBINED AUTHORITY - GREATER MANCHESTER POLICE" published: "2023-04-14" --- # Police Records Management System (RMS) Buyer: GREATER MANCHESTER COMBINED AUTHORITY - GREATER MANCHESTER POLICE Current stage: Tender OCID: ocds-b5fd17-5cbef1ef-21fd-425e-af35-f9d8fc45c0cd [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-5cbef1ef-21fd-425e-af35-f9d8fc45c0cd) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-5cbef1ef-21fd-425e-af35-f9d8fc45c0cd.json) ## Summary The Greater Manchester Combined Authority - Greater Manchester Police is conducting a public procurement process for a Police Records Management System (RMS). The system will support the management of Crime, Case, Custody, Safeguarding, and Intelligence, with interfaces to key national policing systems. The procurement method is "Selective" with a "Competitive Dialogue" process. The tender deadline for bids is set for 17th May 2023, and the contract is expected to start on 1st March 2024 and end on 28th February 2034. This tender offers business growth opportunities for companies specializing in software packages, information systems, data services, and compliance solutions. Businesses suited to compete are those with expertise in industry-specific software packages, database systems, system storage, content management software, and data capture services. Interested parties must engage in the Competitive Dialogue process following the outlined assessment stages to secure this long-term contract for the provision of a critical law enforcement system. ## Notice A Police RMS is defined as an industry-specific system which is accessible forcewide. It should provide for the storage, searching, retrieval, retention, management, archiving, and viewing of information, records, documents or files pertaining to law enforcement operations, whilst giving due consideration to information governance and security requirements. At a high level, the system must: * provide pre-configured functionality supporting the management of Crime, Case, Custody, Safeguarding and Intelligence. * provide pre-configured search functionality against a POLE (Person, Object, Location, Event) database. * provide pre-configured workflow functionality [currently operational for UK National Policing Systems] that meets the standards required by the Police and Criminal Evidence Act 1984. * have interfaces that are currently operational for UK National Policing Systems and/or Services including the Police National Computer (PNC), the Police National Database (PND), the Crown Prosecution Service (CPS) and HM Courts & Tribunals Service (HMCTS). The Invitation to Participate (ITP) contains full details of the Requirements for the Contract, the Competitive Dialogue process to be followed, and the assessment and elimination criteria for the procurement. In order to receive the ITP and other Tender Documents, interested parties must complete and return a Non-Disclosure Agreement as part of their Expression of Interest. This should be returned as soon as possible, to ensure that Bidders have sufficient time to read, understand and complete their ITP submission prior to the deadline for Bids. This procurement will be conducted in accordance with the Competitive Dialogue Procedure, as defined by Regulation 30 of the Public Contracts Regulations 2015 (as amended). It is expected that this Competitive Dialogue will include 2 stages of assessment - the Invitation to Participate and the Invitation to Tender (Final Bid) - and a separate Invitation to Dialogue (ITD) stage which will not form part of the assessment. However, the Authority reserves the right to use fewer or more stages of assessment, and to reduce the number of participants at each stage. This includes the option to dialogue in successive stages, to reduce the number of solutions to be discussed during the dialogue stage, by applying the award criteria set out in the ITP, in accordance with Regulation 30 (12) of the Public Contracts Regulations 2015. The scope of the contract will be flexible to the requirements of the force over the life of the contract, and to functional and innovative developments in the sector during that period. With that in mind, additional functionality may be purchased from the contracted supplier in line with the 'modification of contract' provisions of the Public Contracts Regulations (2015). ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a4e48ff7-65b7-4e71-80eb-96c3487eaac0 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Competitive dialog | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Apr 2023 | | Submission deadline | 17 May 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Mar 2024 - 28 Feb 2034 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | GREATER MANCHESTER COMBINED AUTHORITY - GREATER MANCHESTER POLICE | | Locality | MANCHESTER | | Post town | Manchester | | Postcode | M11 2NS | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD3 Greater Manchester | | ITL 3 | TLD33 Manchester | | Local authority | Manchester | | Electoral ward | Clayton & Openshaw | | Westminster constituency | Manchester Central | | Delivery location | TLD North West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package - 48170000 - Compliance software package - 48610000 - Database systems - 48780000 - System, storage and content management software package - 72300000 - Data services - 72313000 - Data capture services - 72317000 - Data storage services - 72318000 - Data transmission services - 72322000 - Data management services - 79996100 - Records management ## Release History - 14 Apr 2023 at 14:43 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a4e48ff7-65b7-4e71-80eb-96c3487eaac0 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/a4e48ff7-65b7-4e71-80eb-96c3487eaac0 14th April 2023 - Opportunity notice on Contracts Finder - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=60400&B=BLUELIGHT Additional data - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/35572 User / Company ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-5cbef1ef-21fd-425e-af35-f9d8fc45c0cd. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-5cbef1ef-21fd-425e-af35-f9d8fc45c0cd.json.