--- title: "NHS Foundation Trust Membership Database" ocid: "ocds-b5fd17-5d4778e2-57ca-4bcb-a33f-eb747196f6a3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5d4778e2-57ca-4bcb-a33f-eb747196f6a3" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5d4778e2-57ca-4bcb-a33f-eb747196f6a3.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-5d4778e2-57ca-4bcb-a33f-eb747196f6a3.json" source: "Contracts Finder" current_stage: "Planning" buyer: "UNIVERSITY HOSPITALS OF MORECAMBE BAY NHS FOUNDATION TRUST" published: "2023-09-13" --- # NHS Foundation Trust Membership Database Buyer: UNIVERSITY HOSPITALS OF MORECAMBE BAY NHS FOUNDATION TRUST Current stage: Planning OCID: ocds-b5fd17-5d4778e2-57ca-4bcb-a33f-eb747196f6a3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-5d4778e2-57ca-4bcb-a33f-eb747196f6a3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-5d4778e2-57ca-4bcb-a33f-eb747196f6a3.json) ## Summary The University Hospitals of Morecambe Bay NHS Foundation Trust is conducting a planning stage tender for the provision of an NHS Foundation Trust Membership Database. The database is intended to streamline member management operations by automating data collection, filtering by constituency, enabling mass email communications, and generating reports. The contract is valued between £25,000 to £35,000 over a 3-year period. The Trust seeks a system that can interface with its Governance system and offers ongoing support, including help desk assistance, user training, and the ability to add/rotate users. The engagement end date for this tender is set for 29th September 2023. This tender by the University Hospitals of Morecambe Bay NHS Foundation Trust presents an opportunity for businesses providing software packages and information systems to secure a contract for developing and maintaining the Membership Database. Small and medium-sized enterprises (SMEs) as well as voluntary, community, and social enterprise (VCSE) organisations may find this tender particularly suited to their capabilities. Businesses with expertise in database management, system integration, and user support services are encouraged to participate in this tender process. ## Notice University Hospitals of Morecambe Bay NHS Foundation Trust (UHMBT) is assessing the market for an NHS Foundation Trust Membership Database from organisations with already live and available systems. The database/system is required to deliver the following: Database/System Requirements * The system must be able to collect and store new members details and existing members amended details automatically from an on-line form. * The system must be able to filter by constituency and member name as a minimum. * The system must have the ability to enable documents/e-mails to be sent to all members individually as though it has been sent from a Trust e-mail account. * The system must allow access from multiple people and allow input directly to the system as well a via a form (hosted on our web-site). * The system must allow the user(s) to download details of eligible members and send them (eg) postal voting papers for elections, correspondence etc. * The system must allow the generation of reports regarding membership utilising the information and demographics contained within the database. (Name/Age/Date of Birth/Address/Post Code/Telephone Number/e-mail address/method of contact etc). System Interface: * The system must be able to interface with the Trust's Governance system which is used for the election process of Public Governors. Ongoing Support: * Help Desk support for a minimum of 5 days, Monday to Friday, 09:00 to 17:00h. * Training for new users. * Ability to add/rotate users. Additional information: Please provide an outline of your system, confirming your ability to meet the requirements of the outline specification. Note the current approximate value of the contract over a period of 3 years is PS25,000 to PS35,000. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/2f94d22c-78f3-4820-890a-4a0e89ac080c | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Sep 2023 | | Submission deadline | Not specified | | Future notice date | 29 Sep 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY HOSPITALS OF MORECAMBE BAY NHS FOUNDATION TRUST | | Locality | KENDAL | | Post town | Lancaster | | Postcode | LA9 7RG | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD1 Cumbria | | ITL 3 | TLD14 Westmorland and Furness | | Local authority | Westmorland and Furness | | Electoral ward | Kendal South | | Westminster constituency | Westmorland and Lonsdale | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 13 Sep 2023 at 08:29 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/2f94d22c-78f3-4820-890a-4a0e89ac080c ## Documents - https://www.contractsfinder.service.gov.uk/Notice/2f94d22c-78f3-4820-890a-4a0e89ac080c 13th September 2023 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/9cd057f8-8e95-4ee7-923a-aecf90960517 Please refer to the attached Specification of Requirement. - https://www.contractsfinder.service.gov.uk/Notice/Attachment/b2b8d6b1-4aff-4ff2-87f4-1f6e18eacceb Please refer to the attached Specification of Requirement. ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-5d4778e2-57ca-4bcb-a33f-eb747196f6a3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-5d4778e2-57ca-4bcb-a33f-eb747196f6a3.json.