--- title: "Tender for the provision of electronic document scanning services" ocid: "ocds-b5fd17-5d833b05-a132-4d23-9364-1d2b8964077f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5d833b05-a132-4d23-9364-1d2b8964077f" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5d833b05-a132-4d23-9364-1d2b8964077f.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-5d833b05-a132-4d23-9364-1d2b8964077f.json" source: "Contracts Finder" current_stage: "Tender" buyer: "FURTHER EDUCATION COLLEGES" published: "2017-10-05" --- # Tender for the provision of electronic document scanning services Buyer: FURTHER EDUCATION COLLEGES Current stage: Tender OCID: ocds-b5fd17-5d833b05-a132-4d23-9364-1d2b8964077f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-5d833b05-a132-4d23-9364-1d2b8964077f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-5d833b05-a132-4d23-9364-1d2b8964077f.json) ## Summary The Further Education Colleges in Solihull are inviting tenders for the provision of electronic document scanning services. The tender period will close on 6 November 2017, with a contract start date of 2 March 2018, lasting until 1 March 2020. This procurement falls under the services category, specifically classified as scanning and archiving services. The process is being conducted through an open procurement method, allowing a wide range of suppliers to participate, and aims for a single contract award. Businesses interested should register on the In-Tend platform for more information. This tender presents a significant opportunity for small and medium-sized enterprises (SMEs) that specialise in scanning and archiving services, particularly those with experience in implementing electronic archiving policies. As the buying organisation seeks a streamlined, technology-driven solution, companies able to demonstrate innovative methods and efficient transitional strategies will be well-positioned to compete. Additionally, businesses that can adapt to potential future cloud storage options may further align with the College's long-term needs. ## Notice The College is inviting tenders for the provision of Electronic Scanning Services. In order to facilitate a seamless transition the College intend to engage in a mobilisation process commencing January 2018 with go live ("Go Live") planned for 02 March 2018. The College has recently undertaken a full review of archiving services, documents held and the archiving policy. The College now supports a fully electronic archiving policy and has removed all requirements for hard copy storage, though wishes to secure pricing for this provision should the need arise. Furthermore at this point in time the College do not wish to utilise off site / cloud storage but retain the right to investigate this at a later date should this become a requirement. It is the College's preference to award a single contract. In the event that an appropriate solution for the College is not agreed the College reserves the right to withdraw from the tender process and seek alternative procurement options. Additional information: Please register on In-Tend at www.in-tendhost.co.uk/fe/aspx/home Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b808d5ce-94b1-48e5-bc29-0a1f001ad15e | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Oct 2017 | | Submission deadline | 6 Nov 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 2 Mar 2018 - 1 Mar 2020 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | FURTHER EDUCATION COLLEGES | | Locality | WEST MIDLAND | | Post town | Birmingham | | Postcode | B91 1BS | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG32 Solihull | | Local authority | Solihull | | Electoral ward | Olton | | Westminster constituency | Solihull West and Shirley | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48329000 - Imaging and archiving system - 79995100 - Archiving services - 79999100 - Scanning services ## Release History - 5 Oct 2017 at 14:02 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b808d5ce-94b1-48e5-bc29-0a1f001ad15e - 5 Oct 2017 at 14:02 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b808d5ce-94b1-48e5-bc29-0a1f001ad15e ## Documents - https://www.contractsfinder.service.gov.uk/Notice/b808d5ce-94b1-48e5-bc29-0a1f001ad15e 5th October 2017 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/fe/aspx/ Additional information on how to apply for this contract ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-5d833b05-a132-4d23-9364-1d2b8964077f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-5d833b05-a132-4d23-9364-1d2b8964077f.json.