--- title: "HCC - 06/23 - Provision of a Record Management Storage and Retrieval System" ocid: "ocds-b5fd17-5da5070a-a05e-474b-9c10-f8ef134cf660" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5da5070a-a05e-474b-9c10-f8ef134cf660" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5da5070a-a05e-474b-9c10-f8ef134cf660.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-5da5070a-a05e-474b-9c10-f8ef134cf660.json" source: "Contracts Finder" current_stage: "Tender" buyer: "HERTFORDSHIRE COUNTY COUNCIL - RESOURCES" published: "2023-06-21" --- # HCC - 06/23 - Provision of a Record Management Storage and Retrieval System Buyer: HERTFORDSHIRE COUNTY COUNCIL - RESOURCES Current stage: Tender OCID: ocds-b5fd17-5da5070a-a05e-474b-9c10-f8ef134cf660 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-5da5070a-a05e-474b-9c10-f8ef134cf660) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-5da5070a-a05e-474b-9c10-f8ef134cf660.json) ## Summary The Hertfordshire County Council is seeking tenders for the Provision of a Record Management Storage and Retrieval System. The contract involves storage for physical records, retrieval services, secure destruction, and collection of confidential waste in Hertfordshire. Interested organisations must submit tenders by 12 noon on 24th July 2023. The contract period is set to start on 16th November 2023 and end on 17th November 2028. This tender opportunity is open to small and medium enterprises (SMEs) and falls under the services procurement category. Businesses with experience in records management and storage services would be well-suited to compete. The estimated contract value is £1,200,000. For further information and to access the opportunity, visit the Hertfordshire County Council website. ## Notice Hertfordshire County Council is currently out to procurement for the Provision of a Record Management Storage and Retrieval System. The Contract requires a Contractor to provide; 1. Storage for physical records 2. Electronic and Physical Retrieval of the above records 3. Secure destruction of the records when required 4. Collection of Confidential waste for destruction from various sites within Hertfordshire on request We expect the Contractor to have a number of years' experience in carrying out similar contracts Please refer to the Specification (Schedule 1) of the Contract Document for full details of the Council's requirements. This procurement is an Open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on 24th July 2023. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Additional information: Hertfordshire County Council is currently out to procurement for the Provision of a Record Management Storage and Retrieval System. The Contract requires a Contractor to provide; 1. Storage for physical records 2. Electronic and Physical Retrieval of the above records 3. Secure destruction of the records when required 4. Collection of Confidential waste for destruction from various sites within Hertfordshire on request We expect the Contractor to have a number of years' experience in carrying out similar contracts Please refer to the Specification (Schedule 1) of the Contract Document for full details of the Council's requirements. This procurement is an Open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on 24th July 2023. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Delivery Notes Option to extend for up to a further two years. Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7bdb92d5-210b-4332-a98c-083588af2e7e | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Jun 2023 | | Submission deadline | 24 Jul 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 16 Nov 2023 - 17 Nov 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,200,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HERTFORDSHIRE COUNTY COUNCIL - RESOURCES | | Locality | HERTFORDSHIRE | | Post town | Stevenage | | Postcode | SG13 8DE | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH26 North and East Hertfordshire | | Local authority | East Hertfordshire | | Electoral ward | Hertford Castle | | Westminster constituency | Hertford and Stortford | | Delivery location | Not specified | ## CPV Codes ### Divisions - 63 - Supporting and auxiliary transport services; travel agencies services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 63121000 - Storage and retrieval services - 79996100 - Records management ## Release History - 21 Jun 2023 at 16:24 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7bdb92d5-210b-4332-a98c-083588af2e7e ## Documents - https://www.contractsfinder.service.gov.uk/Notice/7bdb92d5-210b-4332-a98c-083588af2e7e 21st June 2023 - Opportunity notice on Contracts Finder ## Notice URLs - https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-5da5070a-a05e-474b-9c10-f8ef134cf660. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-5da5070a-a05e-474b-9c10-f8ef134cf660.json.