--- title: "IWM/2223/Exh/3100 - Development and Provision of Audio Multimedia Guides" ocid: "ocds-b5fd17-5dffc010-61d5-4454-9d98-9bf4f4db545e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5dffc010-61d5-4454-9d98-9bf4f4db545e" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5dffc010-61d5-4454-9d98-9bf4f4db545e.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-5dffc010-61d5-4454-9d98-9bf4f4db545e.json" source: "Contracts Finder" current_stage: "Tender" buyer: "IMPERIAL WAR MUSEUMS" published: "2023-02-08" --- # IWM/2223/Exh/3100 - Development and Provision of Audio Multimedia Guides Buyer: IMPERIAL WAR MUSEUMS Current stage: Tender OCID: ocds-b5fd17-5dffc010-61d5-4454-9d98-9bf4f4db545e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-5dffc010-61d5-4454-9d98-9bf4f4db545e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-5dffc010-61d5-4454-9d98-9bf4f4db545e.json) ## Summary The Imperial War Museums (IWM) is seeking a contractor to develop and provide audio multimedia guides for visitors at two of their London sites: Churchill War Rooms and HMS Belfast. The contract, valued at £370,000 GBP, includes the installation and maintenance of the new audio guide system for five years, with possible extensions. The tender deadline is 1st June 2023, and the contract period is set to start on 1st August 2023 and end on 31st July 2028. This falls under the services category of the Library, archives, museums, and other cultural services industry. This tender from the Imperial War Museums offers an opportunity for businesses involved in providing audio guide content and associated hardware services to showcase their expertise. Companies specializing in technology solutions for cultural institutions, multimedia content development, and audio guide manufacturing would be well-suited to compete. As a visitor attraction with millions of annual visitors, winning this tender could provide a reputable client base and visibility within the cultural services industry, potentially leading to further business growth opportunities. ## Notice Imperial War Museums ("IWM") requires a contractor to develop and deliver audio guide content and associated hardware in order to provide audio-guided tours for visitors at two of their London sites. These audio guides should be developed and tested ready to be launched on 1 June 2024. The contract will include the installation and ongoing maintenance of the new audio guide system for a period of five years with an option of two further one-year extensions. The full invitation to tender will be published on contracts finder on 31st March 2023. IWM's five branches attract over 2.5 million visitors each year. Churchill War Rooms and HMS Belfast are IWM's two historic sites in London. Churchill War Rooms During the Second World War, a group of basement offices in Whitehall served as the centre of Britain's war effort. The complex, known as the Cabinet War Rooms, offered a secure headquarters to leading government ministers, military strategists and the Prime Minister, Winston Churchill. These rooms, and the people who worked in them, became the heart of Britain's war machine. The site is now part of IWM and opened to the public in 1984. In 2005, the award-winning Churchill Museum was opened, and the site was renamed Churchill War Rooms. Churchill War Rooms ("CWR") is open seven days a week, welcoming over 620,000 visitors per year (2019 pre-Covid figures). HMS Belfast HMS Belfast is IWM's historic 11,500-ton cruiser moored in the Pool of London. It is the last big gun armoured warship in Europe to have fought in the Second World War. The ship is a unique example of Britain's maritime history in the twentieth century and has been part of IWM since 1978. HMS Belfast ("HMSB") is open to the public seven days a week and receives over 320,000 visitor per annum (2019 pre-Covid figures). OUTLINE All visitors to the sites, including event guests, receive a free audio guide which guides them around the site. The guides are included in the admission fee and are available in a selection of languages. The current audio guides have been in place since 2005, with a similar guide in operation prior to that. There have been minor tweaks to these guides, but the overall experience remains unchanged since they were launched. The current offer will be available until 2024 before it is permanently retired. It is the intention of IWM to offer a refreshed and modernised audio or multimedia guide to all visitors, free with general admission. THE GUIDE The requirements of the production include but are not limited to: Provision of 625 handsets at Churchill War Rooms ("CWR") and 550 at HMS Belfast ("HMSB"). These figures reflect the site capacity. The handsets are used to monitor capacity at the sites so a minimum operational level of 90% would be required at all times. The adult tour will be produced in English and eleven additional languages. The choice of languages will differ at each site. Content for family groups Provision for those with hearing or visual impair ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7eed1bd7-3288-45e2-ab6f-601e03b20dc5 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Feb 2023 | | Submission deadline | 31 May 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Jul 2023 - 31 Jul 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £370,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | IMPERIAL WAR MUSEUMS | | Locality | LONDON | | Post town | South East London | | Postcode | SE1 6HZ | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI44 Lewisham and Southwark | | Local authority | Southwark | | Electoral ward | St George's | | Westminster constituency | Bermondsey and Old Southwark | | Delivery location | TLI London | ## CPV Codes ### Divisions - 92 - Recreational, cultural and sporting services ### Codes - 92500000 - Library, archives, museums and other cultural services ## Release History - 8 Feb 2023 at 11:20 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7eed1bd7-3288-45e2-ab6f-601e03b20dc5 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/7eed1bd7-3288-45e2-ab6f-601e03b20dc5 8th February 2023 - Opportunity notice on Contracts Finder - https://www.delta-esourcing.com/delta/respondToList.html?noticeId=758107233 Please follow this link to view the notice. ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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