---
title: "PROVISION OF CONFERENCE FACILITIES & MEDIA CENTRE:NATO SUMMIT 2019"
ocid: "ocds-b5fd17-5e2ea15d-ca78-4215-b942-1aad6190306b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5e2ea15d-ca78-4215-b942-1aad6190306b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5e2ea15d-ca78-4215-b942-1aad6190306b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-5e2ea15d-ca78-4215-b942-1aad6190306b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "FOREIGN & COMMONWEALTH OFFICE"
published: "2019-12-10"
---

# PROVISION OF CONFERENCE FACILITIES & MEDIA CENTRE:NATO SUMMIT 2019

Buyer: FOREIGN & COMMONWEALTH OFFICE  
Current stage: Award  
OCID: ocds-b5fd17-5e2ea15d-ca78-4215-b942-1aad6190306b

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## Summary

The Foreign & Commonwealth Office has completed a public procurement process for the "Provision of Conference Facilities & Media Centre: NATO Summit 2019," aimed at supporting a high-profile event to be held at The Grove Hotel in Hertfordshire, UK. This procurement was classified under event services and the total contract value is approximately £3,319,794. The procurement method was selective, involving a call-off from the Crown Commercial Service Communications Service Framework, with the contract awarded on 30 September 2019, and the service period running from 2 September 2019 to 31 January 2020. The tender period concluded on 25 July 2019.

This tender presents a significant opportunity for businesses specialising in event management, logistics, and media services, especially those with experience in high-stakes environments, such as international summits. Small and medium-sized enterprises (SMEs) are encouraged to consider participation, especially those who can demonstrate a capacity for delivering exceptional standards on time and within budget. The ability to provide cost-effective solutions while ensuring impressive delegate experiences will be crucial for potential bidders in this competitive landscape.

## Notice

1.3 This will be a high profile event at which up to 30 Heads of State or Government are expected to attend and will take place at The Grove Hotel, Hertfordshire. 1.4 The organisational and logistical demands will be considerable. It is imperative that the UK and the Foreign and Commonwealth Office (FCO) maintain their high reputation for the organisation and delivery of international events with delegate experience at the forefront of the planning. It is therefore incredibly important that the successful company delivers to an extremely high standard, on time and within budget. Costs should reflect excellent value for money coupled with this high standard of delivery. 1.5 The UK Government (HMG) is looking to appoint one prime contractor or consortia to support us in the delivery of a successful NATO Summit. We will select the lead or prime contractor via competitive tender from Lot 2 of Crown Commercial Service (CCS) Communications Service Framework RM3796. The authority (UK Government) will be expecting to work with a single Operating Manager, who will take full responsibility for the contract as a whole. The winning contractor will assist in the production of conference facilities and media activities.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ecd93172-ee57-4550-b31d-a892ad0bdac0 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Dec 2019 |
| Submission deadline | 25 Jul 2019 |
| Future notice date | Not specified |
| Award date | 29 Sep 2019 |
| Contract period | 1 Sep 2019 - 31 Jan 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,319,794 |
| Lots value | Not specified |
| Awards value | £3,319,794 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FOREIGN & COMMONWEALTH OFFICE |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1A 2AH |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TRAVELHIRE |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services

## Release History

- 10 Dec 2019 at 15:35 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/ecd93172-ee57-4550-b31d-a892ad0bdac0

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/ecd93172-ee57-4550-b31d-a892ad0bdac0
  10th December 2019 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-5e2ea15d-ca78-4215-b942-1aad6190306b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-5e2ea15d-ca78-4215-b942-1aad6190306b.json.