---
title: "Planned & Reactive Maintenance Services for Heating, Ventilation & Air Conditioning"
ocid: "ocds-b5fd17-5e345c36-8eeb-4a93-ba0b-cbf596686428"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5e345c36-8eeb-4a93-ba0b-cbf596686428"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5e345c36-8eeb-4a93-ba0b-cbf596686428.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-5e345c36-8eeb-4a93-ba0b-cbf596686428.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BUCKINGHAMSHIRE & MILTON KEYNES FIRE AUTHORITY"
published: "2022-03-10"
---

# Planned & Reactive Maintenance Services for Heating, Ventilation & Air Conditioning

Buyer: BUCKINGHAMSHIRE & MILTON KEYNES FIRE AUTHORITY  
Current stage: Award  
OCID: ocds-b5fd17-5e345c36-8eeb-4a93-ba0b-cbf596686428

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## Summary

The Buckinghamshire & Milton Keynes Fire Authority is seeking a single service provider for Planned & Reactive Maintenance Services for Heating, Ventilation & Air Conditioning (HVAC). This tender is currently in the award stage, with a contract value of approximately £335,000 over a three-year term, which may extend an additional 24 months. The contract is set to commence on 1 April 2022, following the anticipated award in February 2022. Interested suppliers should note that the procurement method is an open procedure, and the tender period concluded on 7 January 2022. The services will be delivered across 19 sites within Buckinghamshire and Milton Keynes, with potential opportunities for future capital projects as they arise.

This contract presents significant opportunities for businesses specialising in HVAC services, particularly those experienced in both wet and dry systems, including gas, LPG, and heating oil (kerosene) installations. SMEs are encouraged to participate, especially those with expertise in maintaining electronic and mechanical building systems. Attending the scheduled site visits in December 2021 is advisable to gain insight into the scope of the work and to enhance tender proposals. The average annual contract value of £67,000 indicates a viable opportunity for businesses looking to expand their portfolio in public sector contracts.

## Notice

Buckinghamshire and Milton Keynes Fire Authority (BMKFA) (the contracting Authority) wish to appoint a single Service Provider to provide the complete HVAC services detailed in the specification of requirements for Buckinghamshire Fire and Rescue Service. The Contracting Authority's service delivery is managed through its Headquarters facilities department, based at Aylesbury, Buckinghamshire, across 19 sites within the county of Buckinghamshire and Milton Keynes. The successful bidder will also be provided with access to bid for future capital project opportunities that may arise during the contract term, which fall within the area of service expertise contained within the specification. The successful bidder will be required to provide a range of services to maintain the Authority's Pre-Planned maintenance services along with the Reactive maintenance services for all the HVAC requirements detailed within the Specification of Requirement. Bidders will be expected to demonstrate experience of a combination of wet and dry HVAC systems across multiple sites, including HVAC systems fuelled by Gas, LPG or Heating oil (Kerosene) Bidders are recommended to attend the 4 days of site visits, which will take place on the 6th, 7th, 8th, and 9th of December 2021. Full details of the four days of site visits are contained within the tender documents. The contract is expected to be awarded by February 2022 with a service commencement date of 01 April 2022. The initial contract term is for 3 years with an option to extend a further 24 months. The average annual value of the contract is estimated to be PS67k, with an estimated total contract value of PS335k for the possible full term of up to 5 years. The annual value consists of pre planned maintenance and reactive maintenance. Bidders wishing to participate in this tender opportunity must register on the Authority's e-procurement portal to express an interest and access the tender documents, via the following link: https://in-tendhost.co.uk/bucksfire/aspx/Home

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/40563354-30df-4c48-b8d1-18842dfffd22 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Mar 2022 |
| Submission deadline | 7 Jan 2022 |
| Future notice date | Not specified |
| Award date | 10 Mar 2022 |
| Contract period | 31 Mar 2022 - 31 Mar 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £335,000 |
| Lots value | Not specified |
| Awards value | £335,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BUCKINGHAMSHIRE & MILTON KEYNES FIRE AUTHORITY |
| Locality | AYLESBURY |
| Post town | Hemel Hempstead |
| Postcode | HP20 1BD |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ13 Buckinghamshire |
| Local authority | Buckinghamshire |
| Electoral ward | Aylesbury East |
| Westminster constituency | Aylesbury |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TENCER |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50730000 - Repair and maintenance services of cooler groups

## Release History

- 10 Mar 2022 at 09:54 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/40563354-30df-4c48-b8d1-18842dfffd22
- 17 Nov 2021 at 11:52 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5dbdfd46-2a22-4a74-9f45-5275f8f0a1ee

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/40563354-30df-4c48-b8d1-18842dfffd22
  10th March 2022 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/5dbdfd46-2a22-4a74-9f45-5275f8f0a1ee
  17th November 2021 - Opportunity notice on Contracts Finder

## Notice URLs

- https://in-tendhost.co.uk/bucksfire/aspx/Home

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-5e345c36-8eeb-4a93-ba0b-cbf596686428. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-5e345c36-8eeb-4a93-ba0b-cbf596686428.json.